Voter List Maintenance Overview and Tasks at N.C. State Board of Elections
Discover the vital tasks involved in maintaining accurate voter records at the N.C. State Board of Elections, including daily, monthly, and biennial tasks. Learn about list maintenance requirements, updates on voter changes, moves, and reports, ensuring the integrity of voter data. Explore the cooperative efforts involving counties, states, government agencies, and the USPS for effective list maintenance.
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N.C. State Board of Elections LIST MAINTENANCE OVERVIEW WWW.NCSBE.GOV
List Maintenance Tasks Daily Tasks Monthly Tasks Semi- Annual Tasks Biennial Tasks WWW.NCSBE.GOV
List Maintenance Required by Law! Happens Every day! Ensures accurate and up-to-date voter records, voter counts and lists. Cooperative efforts of many . Counties States Government Agencies USPS WWW.NCSBE.GOV
SEIMS Numbered Memos NCOA (USPS): 2009-0006 - NATIONAL CHANGE OF ADDRESS REPORT FELONY (DOC): 2008-0004 - DOC FELON REPORTS DECEASED (DHHS): 2008-0005 - DHHS DECEASED REPORTS DUPLICATES (SEIMS Statewide): 2008-0006 - DUPLICATE REGISTRATION REPORTS WWW.NCSBE.GOV
Voter Changes Updating a voter s name or address upon receipt of a change request sent in by a voter Duplicate Checks DAILY TASKS Checks are made at the time of processing voter registration applications, both within the county and outside the county Cancellations Removing voters who have moved out of the county or out of the state based on cancellation notices Removing voters due to death based on a notice received from a family member WWW.NCSBE.GOV
Voter Moves DAILY TASKS WWW.NCSBE.GOV
Death reports MONTHLY TASKS The SBOE receives data from the NC Department of Health and Human Services. Felony reports The SBOE receives data from the NC Department of Corrections Duplicate checks The SBOE actively searches for possible duplicate matches in the statewide voter registration database WWW.NCSBE.GOV
Felony Checks MONTHLY TASKS The SBE receives data from the NC Department of Corrections Services every month. DOC is used instead of AOC since people in the AOC system have not typically been convicted yet. The SBE matches the voter registration data against the DOC data. Every Month two reports are created and electronically sent to every county board of election office. Reports are a potential match report and just the specific felon list for that county. Enhancement is being worked on to incorporate this process into SEIMS. WWW.NCSBE.GOV
Felony Checks MONTHLY TASKS WWW.NCSBE.GOV
Deceased Checks MONTHLY TASKS The SBE receives data from the NC Department of Health and Human Services every month. The SBE matches the voter registration data against the DHHS data. Every Month two reports are created and electronically sent to every county board of election office. Reports are a potential match report and just the specific death list for that county. Enhancement is being worked on to incorporate this process into SEIMS. WWW.NCSBE.GOV
Deceased Checks MONTHLY TASKS WWW.NCSBE.GOV
Duplicate Checks MONTHLY TASKS The SBE actively searches for possible duplicate matches in the statewide voter registration database. Every Month two reports are created and electronically sent to every county board of election office. Reports are an exact match and a potential match report. Enhancement is being worked on to incorporate this process into SEIMS. WWW.NCSBE.GOV
Duplicate Checks MONTHLY TASKS WWW.NCSBE.GOV
SEMI- ANNUAL TASKS The NCOA Program Incorporated into Statewide voter registration system. Statewide voter database is sent off to third party vendor to match all active registered voters against the NCOA database. Twice a year in January and July. WWW.NCSBE.GOV
SEMI- ANNUAL TASKS The NCOA Program Exclusions Registration Status is NOT Active (A) New Registrations > 95 Days Residential Address Updates > 95 Days Mailing Address Updates > 95 Days Valid FPCA Request WWW.NCSBE.GOV
NCOA PROGRAM CHALLENGES BENEFITS Increases up front administrative tasks Ability to update addresses Ability to remove ineligible voters Does not get everyone in the household Ability to remove deceased voters Less Provisionals or Transfers Ability to provide cleaner lists to political parties, campaigns, organizations and the public Increases CBE postage expenses Ensures optimal postal discounts WWW.NCSBE.GOV
NO CONTACT MAILINGS BIENNIAL TASKS All odd-numbered years Must be completed by April 15th Non-forwardable NO CONTACT mailings are sent to all active voters whom the CBE has not had contact for a period of two federal election periods If a NO CONTACT mailing is returned as undeliverable, then a forwardable confirmation mailing is mailed to the voter The voter must respond to the address confirmation mailing. If the voter does not respond or return the mailing, then the voter must be made Inactive in the voter registration database. Inactive voters who do not confirm their address with the county board of elections for a period of two federal election cycles from the date they are made inactive, will be removed WWW.NCSBE.GOV
NO CONTACT MAILINGS BIENNIAL TASKS WWW.NCSBE.GOV
QUESTIONS? WWW.NCSBE.GOV
