WAHC Special Meeting Feb 28, 2024 - Proposed Bylaw Changes Review

WAHC SPECIAL MEETING FEB 28, 2024 To Consider & Approve Proposed Bylaw Changes

7:00 PM Member Check-In (Sec 2.08)Members List For Meeting 7:10 PM Meeting Called to Order Section 2.09 The presence of any number of Members in personshall constitute a quorum at any meeting of the Members. Quorum. 7:15 PM Review Purpose of Special Meeting & Format 7:20 PM Review Proposed Bylaw Changes for Approval 7:50 PM Review Timeline for Accepting Letters Of Interest Nominations Feb 29, 2024 Mar 18, 2024 Mar 31, 2024 Accepting Letters of Interest Feb 1-Feb29 The Nominating Committee shall notify the Secretary of the Corporation ofits nominations at the March Board meeting. The Secretary shall notify the Members entitled to vote of the individualsnominated by the Nominating Committee by publication on the WAHC website. The notice onthe website shall be posted by the end of March. Annual Meeting of Members - Elections. Apr 22, 2024 8:00 PM Adjourn Meeting AGENDA

CURRENT Section 3.02 PROPOSED Number. The Board of Directors shall consist of seven (7) natural persons. The composition of the Board of Directors shall be as follows: Persons elected to the following offices by the Members at an Annual or Special Meeting of the Members shall fill seven (7) seats on the Board of Directors: 1) President 2) Secretary 3) Treasurer 4) Vice President Mites, MiniMites, Termites & Intro To Hockey 5) Vice President Administration 6) Vice President Girls Hockey 7) Vice President Hockey Development All positions will satisfy the volunteer requirement in full. SEC 3.02 NUMBER OF BOARD MEMBERS EXPANDING FROM 7 TO 10 NEW ROLES: VP-BN/JRGOLD, VP-PW/SQ, VP-COMMUNICATION/FUNDRAISING

CURRENT PROPOSED Section 3.03 Term. There shall be two (2) Groups of Directors, to be known as the Group One, with three (3) directors, and Group Two, with four (4) directors. The Group to which each shall belong is as follows: Group 1 (terms expired each odd number year) Treasurer VP - Administration VP - Girls Hockey Group 2 (terms expire each even number year) President Secretary VP - Mites, MiniMites &Termites VP Hockey Operations SEC 3.03 TERM OF BOARD OF DIRECTORS GROUP 1 & 2 WILL BE EXPANDED TO 5 DIRECTORS FOR EACH GROUP

CURRENT PROPOSED Section 3.04 Nominating Committee. D. Subject to Section 3.04, Paragraph E, persons who are not nominated bythe Nominating Committee shall not be eligible for election to the Board ofDirectors. E. No nominations for Director shall be accepted on the day of the AnnualMeeting, except that if no nominations were made for a seat at the conclusion of the March Board of Directors Meeting, nominations will be accepted from the floor at the Annual Meeting for that seat only. Section 3.06 Vacancies. Vacancies on the Board resulting from thedeath, resignation, or disqualification of a Director shall be filled by the Members at aSpecial Meeting called for such purpose, or at the next Annual Meeting. If the vacancy is filledat a Special Meeting, nominations for the vacated Director's seat shall be acceptedfrom the floor. Each Director elected under this Section to fill a vacancy holds office untilthe next Annual Meeting. At such Annual Meeting, a Director shall be elected to fulfillthe unexpired term of the previous Director who died, resigned or wasdisqualified. SEC 3.04 & 3.06 ALL VACANCIES WILL GO THROUGH THE NOMINATING COMMITTEE FOR REVIEW/ACCEPTANCE PRIOR TO A VOTE BY THE MEMBERSHIP

CURRENT PROPOSED Section 3.08 Board Meetings. A. Time; Place. The Annual Meeting of Directors shall be held within 5 businessdays of the Annual Meeting of the Members. Other meetings of the Board may be heldfrom time to time as provided in this Section. Unless otherwise specified by the Board,the meeting shall be held at the principal executive office. B. Monthly Meetings. The Board of Directors shall meet at least once a month. At the Monthly Meetings, the Board shall transact such business as may properly come before the Board. Any vote on the expenditure of gambling funds shall be open for all Members of the Corporation present at the meeting to vote on. SEC 3.08 BOARD MEETINGS ALL DIRECTORS WILL BE REQUIRED TO ATTEND 75% OF MONTHLY BOARD MEETINGS

CURRENT PROPOSED Section4.02 Duties of RequiredOfficers. A. President. The President shall: (I) have general active management of the business of the Corporation; (ii) when present, preside at all meetings of the Board and of the Members; (iii) see that all orders and resolutions of the Members and Board of Directors are carried into effect; (iv) sign and deliver in the name of the Corporation any deeds, mortgages, bonds, contracts, or other instruments pertaining to the business of the Corporation as authorized by the Board of Directors, except in cases in which the authority to sign and deliver is required by law to be exercised by another person or is otherwise expressly delegated by the Board to some other officer or agent of the Corporation; (v) maintain records of and, whenever necessary, certify all proceedings of the Board and the Members; and (vi) perform other duties prescribed by the Member and/or Board. Secretary. The Secretary shall: (i) keep the Minutes of Members meetings and Board of Directors meetings, in a book provided for that purpose; (ii) see that all Notices are duly given in accordance with the provisions of these Bylaws or as required by law; (iii) be custodian of the corporate records; (iv) keep a Register of the Post Office address of each Member which shall be furnished to the Secretary by such Member; (v) deliver by email, and/or posting all communications to our Members, coaches, registered players as requested by the Board of Directors, leadership/committees; (vi) maintain the Club s website and social media updates including the Association calendar, News feeds, Notifications, etc. and (vii) in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned or delegated to him/her by the President or by the Board of Directors. B. Treasurer. The Treasurer shall: (i) keep accurate financial records for the Corporation; (ii) deposit all money, drafts, and checks in the name of and to the credit of the Corporation in the banks and depositories designated by the Board; (iii) endorse for deposit all notes, checks, and drafts received by the Corporation as ordered by the Board, making proper vouchers thereof; (iv) disburse corporate funds and issue checks and drafts in the name of the corporation, as ordered by the Board; (v) render to the President and the Board, whenever requested an account of all transactions by the Treasurer and of the financial condition of the Corporation; and (vi) perform other duties prescribed by the Board or by the President. C. Vice President Administration. The Vice President of Administration shall have such powers in managing the Registrar function, implementing and regulating SafeSport policies and procedures, establishing and maintaining our player registration platform, website design and function, and coordinating volunteer initiatives. In addition, the Vice President Administration shall have such powers and shall perform such duties as from time to time may be assigned to him/her by the President or the Board of Directors. In the event of the absence of the President, or in the event of his/her death, inability or refusal to act, the Board of Directors may designate the Vice President to succeed to the power and duties of the President, and when so acting shall have all the powers of and be subject to all the restrictions on the President. D. Vice President Mites, MiniMites& Termites. The Vice President Mites, MiniMites& Termites shall have such powers in coordinating and directing the Mini- Mite, Mite, Termite and Intro to Hockey programs and implementing the coaching/player development plans for the coaches and players in these programs. They may also perform such duties as from time to time as assigned to him/her by the President or by the Board of Directors E. Vice President Girls Hockey. The Vice President of Girls Hockey shall have such powers in establishing the WAHC Player Development Plan for our Girls Hockey Programs. They may also perform such duties as from time to time as assigned to him/her by the President or by the Board of Directors. A. Vice President Hockey Operations. The Vice President Hockey Operations shall have such powers in ensuring the direction of WAHC coaches and teams and ensures the WAHC Development Plans are followed. He/she shall have such powers in establishing, in collaboration with the VP-Girls Hockey and VP- Mites, MiniMites& Termites, the WAHC Player and Coaching Development Plans and in directing coaching recruitment and in coordinating ongoing coaching education and development. He/she also may perform such duties as from time to time as assigned to him/her by the President or by the Board of Directors. B. SEC 4.02 DUTIES OF REQUIRED OFFICERS UPDATED TO REFLECT DUTIES OF THE BOARD MOVING FROM 7 TO 10 NEW ROLES: VP-BN/JRGOLD, VP-PW/SQ, VP-COMMUNICATION/FUNDRAISING