Welcome to the Secretary Workshop
This workshop provides guidance on secretary duties such as agenda management, financial reporting, and officer installations. Explore key topics like trustee elections, standing rules, and common issues faced by secretaries. Gain insights into maintaining effective communication, handling administrative tasks, and fostering organizational success in a secretary role.
Uploaded on Feb 23, 2025 | 0 Views
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Presentation Transcript
Welcome to the Secretary Workshop
Building on the Foundation and Podium book Yellow PAGES 11-15, also Sec 812 : page 75
Agenda Opening Ceremonies per Ritual Introduction of Dept. Officer or any guests Roll Call of Officers Minutes, and other Communications Treasurer Report Presentation of Bills Audit Program Presentations Unfinished Business New Business Report of Trustees (MOTION TO PAY ANY BILLS) Suggestions for Good of the Order
Traditional With Floor Work Traditional Without Floor Work Contemporary Roundtable
TREASURER REPORT Audit STANDING RULES
1 for every 15 members 1 for every 15 members 1 FOR EVERY 35 MEMBERS
INSTALLATION REPORT shall be entered into MALTA by the CURRENT Secretary within 7 days of installation or submitted to the Dept. Secretary within the 7 days
CONTACT : DEPARTMENT SECRETARY DEBBIE TILLEY DKTILLEY@COMCAST. NET ANY OFFICER CHANGES Provide Aux/District #, position, name and member # CHANGE MEETING DATE AND TIME
Most Commonly Seen Issues Trustee resigns during the year you elect the Trustee for the vacant position no one moves Election of Trustees in April All Trustees move up one and you elect one Trustee Trustee #3 Nominations and Elections are held at the same meeting in April. We DO NOT nominate in March and elect in April.
Standing Rules
Your minutes are part of the history of your Auxiliary so when you write them, have them tell the story of your meeting.
If the secretarys minutes need a correction made, where is that notation made?
Corrections shall be made in the margins of the minutes by the Secretary
. General Correspondence is kept for how long?
Can an objection by one member prevent the Secretary from recording the minutes
It is permissible to type or computer generate the minutes and keep in a 3 ring binder?
DEBBIES PHONES LANDLINE WILL NOT ACCEPT TEXT MESSAGES 904-460-9345 CELL PHONE 904-495-3622 WILL ACCEPT TEXT S, PHOTOS, EMAIL, VIDEOS
