Widnes Tennis Club Annual General Meeting Highlights
The annual general meeting of Widnes Tennis Club trading as Lane Tennis Club Ltd. took place on October 31, 2022. The meeting covered a review of the past year, financial overview, tennis program report, and major project updates. The club expressed gratitude to members and honored the memory of two beloved members. Discussions included the impact of the energy crisis on the club's finances and proposed revenue increases to address rising costs.
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Widnes Tennis Club Trading as Lane Tennis Club Ltd. ANNUAL GENERAL MEETING 31 OCTOBER 2022
Welcome and Agenda Introduction 2021/2022 Review Membership Financial Overview Tennis Programme Report WTCC Report Major Project To-Do-List What s On 2023 Thank You s One Team. One Way Forward - WTA 2021 - 2025 Objectives. Elections & WTC Hierarchy Main Proposals for 2023
Introduction Warm Greetings from The Board Of Directors, I would like to begin with an appreciation of the work that Alan Harmer did for our wonderful club. We very sadly lost Alan this year and we have renamed the Coroners Cup to the Alan Harmer Cup in small recognition for all the commitment, dedication and loyal service Alan provided over so may years. Thank you Alan from all of us. We also sadly lost our beloved member Jill Pendleton in October and offer our sincere condolences to Mattie O Connor and all his family at this awful time. Jill was an inspiration to us all with her beaming smile and infectious laughter, she will be deeply missed. The tennis social event in October each year will be named after Jill. I am sure both Alan and Jill would have recognised and appreciated what a fantastic season of tennis we enjoyed this year with all teams competing every week for glory. Fantastic team spirit and the team Captains did an excellent job ensuring our fixtures were completed. The 1stLadies and Men s teams along with the 1stMixed team went the whole season without defeat and this was rightly recognised at the WDLTA Presentation. Brilliant effort by everyone involved. The club tournament was a huge success in difficult circumstances and appropriate respect was shown for the passing of our Queen Elizabeth throughout the weekend. Congratulations to everyone who entered.
Introduction Cont. WTC remains on a healthy financial footing but this will be severely tested in 2023 with the energy crisis. The club continues to grow with the membership and tennis programme participants increasing. Just a gentle reminder to all members that the club is run purely on volunteers, so we ask that everyone does there little bit from just picking up a piece of litter to ensuring lights are turned off when not in use. The Directors are looking at various options for an automated gate to be installed at the entrance to provide easy Access/Egress for everyone so will keep you updated. As Stated, major concern for 2023 is the Energy Crisis and the cost of electricity. The Electricity price will go from 18.9 per Kilowatt Hour (KH) to 80.02 per KH in April once the Gov cap is removed. The club will be paying twice as much per KH Jan to March even with the Gov subsidy. This has led to price increases across the club which are detailed on the next slide. We have NOT increased membership fees with the exception of Premium. The Directors and Committee would like to extend a sincere thank you for all the support and best wishes for an healthy and happy 2023. Joseph Grimes Chair of Directors.
Introduction Cont. The Directors carefully considered options to increase revenue to meet increased energy costs and agreed the following, effective from 01 Jan 2023; Price Increases to the Gym Rental, Coaching Programme and Caf Contract Outdoor Court Floodlighting tokens to increase to 8.00 per token Members off peak indoor courts fees to increase from 8.00 to 10.00 Members peak indoor courts fees to increase from 12.00 to 16.00 Non-Members peak indoor court fees to increase from 22.00 to 25.00 Non-Members off peak indoor courts to increase from 16.00 to 20.00 Match Fees to increase to 4.00 summer league and 5.00 winter league Premium Membership (PM) up by 5.00pm As Stated, No increase is proposed for memberships with the exception of Premium.
2021/2022 Review By recent standards a quiet year, with a number of capital projects completed and lots of great tennis played and enjoyed Thanks to Paul and Dave from Roar Gym for the continued, very positive relationship we enjoy. Joint memberships are available. Regular Meetings Established with St P&P School to resolve some of the issues . Litter, Verbal Abuse and Entrance to Tennis Club for example have all improved but remains a challenge.
2021/2022 Review Court Utilisation Last 7 days v previous 7 days on a rolling average is 26.55% which is up on last years 24.33%. Based on week ending 30 October 2022 Indoor Court Peak Times however remain well used with the club programme, members court bookings etc
We Did in 2021 & 2022 New Outdoor LED Floodlights will be fitted in December 2022. Indoor hardcourts repainted with same choice colour scheme as outside. New Gazebo and Veranda purchased partly through your support of the Bonus Ball. Automated entrance gate system will be installed December 2022 Over 400 trees and shrubs planted (15 19 Nov 2021) Membership increased to 350+ as of Oct 2022 which is just reward for all the hard work so big thank you to everyone for the fantastic support in 2022.
Acknowledgement The Club Main Sponsor Jem Recycling Group continues to provide fantastic support to the club.
Membership Packages Available 2022 Type Adult Premium Full Playing Member New WTC Family Young junior New WTC Junior Joint Tennis Gym Life Membership Social Playing Member Student Tennis Coaches Introduction to Tennis (3 Months) Availability Anyone Anyone Anyone Anyone under 7 Anyone Over 7 Anyone Invite Only Anyone Anyone Invite Only Newcomers Only How Many? 28 45 99 13 137 1 5 10 5 5 3 Cost 480.00 - 40pm 230.00 - 19.99pm 400.00 - 33.50 24.00 - 2.00pm 72.00 - 6.50 420.00 0.00 65.00 - 5.50 110.00 - 9.99 10.00 50.00
Financial Overview 2021 Financial Reports prepared by Bramhall Morris Accountants which has been filed at Companies House and are available on request. Email Chris Roberts on chris.roberts1604@gmail.com and he will send you a copy. Continue to use Xero accounting platform which is simplifying the way we produce the financial reports and submit our VAT returns. The club is now on a stable sustainable financial footing and has a healthy 68,000+ Sinking Fund. ( 27,000 of this will be used to pay for the LED Lights) Major concern for 2023 is the Energy Crisis and the cost of electricity. We will go from 18.9 per Kilowatt Hour (KH) to 80.02 per KH in April once the Gov cap is removed. The club will be paying twice as much per KH from Jan to March even with the Government subsidy.
Financial Overview Cont. Financial Period Nov 2021 to Oct 2022 Estimated Main Income 1. Membership Fees. 26,151.17 based on 347 active members as of Oct 2022. (ClubSpark) + 2,100 paid by BACS into LTC Ltd acc. 28,251.17 2. Gym Rental fees. 16,656 actual 3. Coaching Programme 9,600 actual (Increases to 10,800 in 2023) 4. Indoor Court Hire 8,728 assumed based on 2021 5. Outdoor floodlights. 1,000 assumed based on 2021 6. Match Fees 3,3200 approx. 7. Percentage from tournaments 3,000 approx. Total = 70,555.17 Estimated (Down on last year due to losing Moo Music) Nov 2021 2174.22 Dec 2021 1250.71 Jan 2022 2459.22 Feb 2022 2371.46 Mar 2022 1894.35 Apr 2022 1484.84 May 2022 1511.74 June 2022 1527.28 July 2022 3114.35 Aug 2022 2965.39 Sep 2022 2937.69 Oct 2021 24259.92 Total 26,151.17 Actual
Financial Overview Cont. Estimated Main Expenditure: 1. Electricity. 12,500 2. Rates 3,046 3. Insurance 3,408 4. LTA fees 990.00 ( 110 per court 9 courts) 5. Water charges 1,000 6. LTA Repayments 6,500 7. Cleaning Services 2,720 8. Landscaping Maintenance 3,345 9. Other expenses, Internet, stationary, tennis balls 8,000 8. +10% Variance 3,500 9. Annual sinking fund 16,000 Total = 61,009.00 Indoor Courts break even price 5.47 + VAT = 6.56 for 2022. (This will significantly increase in 2023 due to energy crisis. Estimated Income 70,555.17 Estimated Expenses 61,009.00 Total Estimated Margin 9,546.17
Completed Major Projects or Purchases 2021/22 Project or Purchase Installed New LED Lights to outdoor Courts Repainted All Inside Courts Ladies Kitchenette and equipment Erect New Pergola Erect new Veranda with decking and viewing panels 6,750 New Benches for tennis courts New Petrol Lawn Mower Seating for New Pergola Display Cabinets Costs 27,000 5,750 700 5,500 400 1,000 550 500 New Cooker Hood Speed Ramps LED Street and Car Park Lights 500 350 1,200 250 New Storage Shed
Total Spend On Major Projects or Purchases 2021/22 Total Projects or Purchases 13 Current Financial status as of 13 Oct 2022: Total Spend 50,450 Current Account 1,607.08 Sinking Fund 66,176.63 Gift Aid Account 1,811.70 Very Healthy considering the spend on major projects and purchases of 53,850 in 2021 and a further 50,450 in 2022. This will be severely tested in 2023 due to the energy crisis. The WTC Directors have suspended all non essential spending for 2023 until the impact of the energy increases are fully costed and understood.
Major Project Or Purchases To-Do-List 2023 Project or Purchase Costs Install 2 x Padel Courts 180,000 (Deposit from WTA 35,000 then funded by LTA Loan Scheme over 10 Years) SUSPENDED DUE TO ENERGY CRISIS Only essential maintenance to be done in 2023 DUE TO ENERGY CRISIS New Automated Gates are being installed. Ordered and the deposit was paid before suspension of spending. Total 5,00 TBC
Tennis Programme Andrew Beswick Tennis Services continues ownership of the tennis programme and tennis activities on a contracted services basis in 2022 and through 2023. Andrew is such an inspiration to all our members and is working really hard to ensure the programme meets the needs of members but as always, if you have any suggestions then please contact Bez or one of the Directors. Mark Hunter continues as Head of Performance in 2022/23 and is doing a superb job. Lauren Banks is now Head of Performance for 10&U and again is doing a brilliant Job. The Tennis programme continues to be popular and is currently fully booked as of 31 Oct 2022. The Coaching programme covers all ages from 3 years old upwards.
Tennis Programme Andrew Beswick Current Classes Available at WTC 2022 Class How many Classes? Tots 1 All Classes are currently full with 260 participants. Same as last year. Reds 9 Orange 11 Green 6 Yellow 8 Adult 6 Plans for 2023 Increase the number of children competing both internally and externally Increase the number of children playing recreationally with one another Continue the Ladders for Members to compete through the winter 22/23 Introduce Padel Tennis Programme (Subject to Contract) SUSPENDED Introduce extra Tot and Cardio Sessions during Jan to March 2023
WTCC Dr. Ian Schofield The committee has had another successful year ensuring the club keeps running for the benefit of the members. Our membership has never been higher and hopefully that reflects what a great job all the club volunteers are doing, and they all need a vote of thanks. We have continued to run very successful social events notably at easter, and Christmas as well as a successful club dinner and end of season prize giving evening. The monthly club tennis social nights continue to be popular and always sell out. Big thanks to Bez and Joe. On the Tennis front we managed to complete 98% of our fixtures, some weeks fielding over 80 members playing competitive local tennis in both the Warrington and Liverpool leagues. Once again our first teams need a special mention, for the first time in the league history our men s ladies and mixed teams went through the full season undefeated. Our men then backed this up by winning the Cheshire champion of champions event, beating the 6 other various Cheshire league winners in the process, a fantastic season no doubt.
WTCC Dr. Ian Schofield The WTCC started with a 500.00 float in April 2021 . The balance now nearly 2 years later is 28.00 with money spent on running events for members as well as gaining the following assets: Christmas tree and decorations 162 Ladder and cards 45 New signage 72 Megaphone 28 First aid kit 12 Leaving total expenditure for last 18 months as 153.00 nett.
WTCC Dr. Ian Schofield In the future the WTCC would like to expand its member ship to include 10 members to help spread the workload of volunteers. Proposed future WTCC would look like: Chair and Deputy Chair Secretary Membership Rep Social Rep Tennis Rep Ladies Rep Gents Rep Family Rep Junior Rep We would ask all members if they can spare a few hours a month to help. Without the WTCC you have no club and no events. If you would like to volunteer, please let the club directors know as soon as possible.
WTCC Dr. Ian Schofield On a personal note, I have been a club member for 12 years now and served on the committee for 10 years. I also have been the Warrington League rep for 10 years, as well as safeguarding rep and Chair for the past 2 years. Sadly, due to increased work commitments for the next 18 months, I will have to stand down as club Chair and I would like to say how privileged I feel to have served such a fantastic club with a wonderful diverse membership. I would specifically also like to mention the Club Directors and Head Coach Andrew Beswick. They have given me great support and I would like to thank them for all the time and effort they put into their roles on your behalf. Ultimately this ensures you all have an amazing environment and a great Tennis experience whilst playing our wonderful game at Widnes Tennis club. Thank you all for the support . Dr. Ian Schofield
What's On 2023 (all dates to be confirmed) Please check on the Events Notice Board fitted at Clubhouse entrance that will show upcoming events. However some Main Dates for your 2023 Diary are: Start of Tennis Season 18 and 20 April 2023 TBC by WDLTA Joint Open/Fun Day 09 July 2023 Club Tournament 09 and 10 Sept 2023 Club Presentation 23 Sept 2023 WDLTA Presentation 06 Oct 2023 (TBC) WTC Club Dinner 20 Oct 2023 AGM Report 30 Oct 2023
Thank Yous Volunteers as usual, So many unsung heroes out there giving time up yet again to support the club, so a humble thank you from all the Directors and WTC Committee Members. Bez, Mark, Lauren, and the extended coaching team. We could not wish for a more committed and brilliant coaching team. All the members of the Widnes Tennis Club Committee and sub groups. Massive thank you to Ian Schofield who is stepping down this year as chair of WTCC. All those who contribute in so many ways to the success of WTC, from parents running junior teams to people turning out to support events to Dot for keeping our garden looking so nice. Thanks to my fellow Directors Alison Schofield and Chris Roberts. Special thanks to Chris who puts in so many hours for little or no reward apart from an occasional thank you. Also massive thank you to Alison Schofield for serving the club so well in so many capacities but especially, as a Director for so many years. Also, thank you to Jonathan Fray for stepping onto the Board of Directors from November 2022. Paul and his Dad from the Gym for their continued professional commitment to WTC, it is much appreciated. Helen Jackson for her continuous work to make a Caf Deuce a great success. Mr John Woodroofe has agreed and is honoured to continue as the clubs Honorary President for 2023. Very Special thanks to Alan Harmer who we sadly lost this year for his dedication and hard work in making WTC the club that it is today.
One Team. One Way Forward. WTA 2021 - 2025 Objectives. Our Objectives remain the same as the last year and still very relevant. Retaining memberships Treat all members fairly and with respect Reinvesting membership fees into constantly improving and maintaining the facilities. Service Contracts now established for Sewerage and Fire Alarms as an example. Provide a varied and exciting tennis programme Provide the opportunity to compete in the appropriate tennis leagues Securing financial sustainability Ensuring the finances are managed responsibly and with transparency Work closely with the LTA and Sports England to gain grants and other financial support
One Team. One Way Forward. WTA 2021 - 2025 Objectives Maximising court and club utilisation Utilising the excellent facilities to generate more income (Padel Courts and Moo Music) Allowing other suitable sports to use the indoor facilities (Cricket on Friday night) Offering block bookings to members at reduced rates Offering block bookings to other tennis clubs Strengthening your governance Giving every member a voice in how the academy and club is run (Survey conducted 2020 and scheduled for every two years) also Suggestion Box near Directors/Committee Office Conducting 2 yearly elections for Directors and Committee members
Elections. All volunteers confirmed October 2022 for a two year period until October 2024. WTC Directors Widnes Tennis Club Committee (WTCC) Chair of Directors Joseph Grimes Chair of WTCC TBC Secretary to the Directors Chris Roberts Deputy Chair Dr. Ian Schofield Finance Director Jonathan Fray WTCC Member Wendy Caton Alison Schofield will continue to take MoM s WTC Member Nicola Green Social Group Leader Fiona Dalglish Membership Leader Clive Beswick Social Media Leader Lauren Forth Tennis Rep Andrew Beswick
Main Proposals for 2023. The Directors are attempting to Secure funding and build 2 new Padel Courts. Business plan submitted to LTA. Currently on hold due to Energy Crisis. 2023 Match Fees will be Invoiced to players at the end of every tennis season: For Example: End of Ladies and Mens Season End of Mixed Season End of Winter League
AOB No agenda items or comments submitted from members as of 31 Oct 2022. Thank You and Festive Greetings to all the Members and families of Widnes Tennis Club. Let s have another happy and successful tennis season in 2023.
