Woodland School District 2012-2013 Year-End Financial Summary
"Explore the historical fund balance summary, fund balance/enrollment details, unbudgeted items affecting total fund balance, levy dollars expenditure, and general fund revenues of Woodland School District for the 2012-2013 fiscal year. Gain insights into the district's financial management and allocation strategies."
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WOODLAND SCHOOL DISTRICT 2012-2013 YEAR END FINANCIAL SUMMARY Presented by: Stacy Brown Director of Business Services
Historical Fund Balance Summary History of total fund balance at year-end and the percentage of budgeted expenditures Year Ended % of Expenditures Budget Total Fund Balance 2007 4.4% $ 18,305,087.00 $ 805,289.00 2008 4.4% $ 19,582,661.00 $ 860,620.00 2009 6.2% $ 21,340,015.00 $ 1,316,966.00 2010 8.8% $ 20,203,854.00 $ 1,772,478.00 2011 11.8% $ 20,707,518.00 $ 2,436,449.00 2012 14.1% $ 21,029,248.00 $ 2,967,227.00 2013 11.8% $ 21,251,166.00 $ 2,515,483.00
Fund Balance/Enrollment August 31, 2013 August 31, 2012 Total Ending Fund Balance $2,515,483 $2,967,227 Restricted for Program Carryover $ 43,450 $ 0 $ 0 $ 66,703 Reserved for State Forest $ 132,465 $ 150,513 Reserved for Prepaid Exp $ 0 $ 350,000 Assigned for KWRL Project Assigned for Audit Finding $ 750,000 $ 0 $ 106,468 $ 154,212 Assigned for Building/Dept CO Unreserved Fund Balance $1,483,100 $2,245,800 Unreserved FB Decrease from 11-12 to 12-13 ($762,700) BUDGETED ENROLLMENT 2,004 ACTUAL ENROLLMENT 2,042.31 38.31 FTE Over Budget
Unbudgeted Items Directly Affecting Total Fund Balance Item/Description Election Costs Greater Than Budget ($ 60,000) Student Conversion/Business Office Overtime Underbudgeted ($ 10,000) Classified Staff Substitutes Underbudgeted ($ 26,000) Unbudgeted Maintenance/Food Service Repairs ($ 45,000) Yale Water System Design ($ 17,000) Energy Projects Not as Expected ($ 25,000) KWRL Property Transfer (2 years plus Add l Required for Project) ($159,500) 38.31 Students Over Budget $192,000 Total ($150,500)
Levy Dollars Expenditure Type Levy Dollars 2012-2013 Levy Dollars 2011-2012 Certificated Salaries $ 474,199 $653,361 Classified Salaries $ 639,670 $561,707 Administrator Salaries $ 259,802 $243,509 Benefits $ 499,633 $482,530 Supplies/Services/Travel/Utilities/Insurance $1,065,023 $ 142,237 $882,648 $100,805 Substitutes Extracurricular $ 355,388 $336,171 Special Education $ 123,445 $208,347 Transportation $ 321,000 $329,541 KWRL Site/Remodel $ 160,700 $109,900 Daycare $ 12,200 $ 23,000
General Fund Revenues Source of Funds Amount Local Taxes (Levy) 3,215,653 15% Local Receipts 441,951 2% State Apportionment/LEA 11,017,956 51% State Special Purpose 4,000,091 18.5% Federal Funds 1,474,766 7% From Other Districts 1,358,047 6% Operating Transfer 125,000 .5% Total Revenues $ 21,633,444 100%
Total Expenditures by Type Travel, 0.2% Capital Outlay, 0.0% Purchased Services, 10.7% Supplies, 6.4% Salaries, 59.7% Benefits, 23.0% Administrative = 3.8% Certificated = 33.9% Classified = 21.9% Total Expenditures = $21,147,397
Salaries All Programs Classified Salaries $4,633,757 Certificated Salaries $7,982,125 5.6% 0.9% 2.6% 3.9% 5.4% 8.0% 8.3%2.4% 10.2% 48.0% 34.5% Administrative 70.3% Instruction/Secretarial Non-Instructional (Cust/Drivers/Kitchens/Tech) Extended Work Instructional Administrative Non-Instructional (Health/Counseling/Psych) Substitutes Extra Curricular Extended Days/Extra Work/Other Substitutes Athletics
Expenditures by Program-Comparison to Prior Year 47.1% 47.80% 50.0% 45.0% 40.0% 35.0% 30.0% 25.0% 15.8% 16.20% 14.1% 13.60% 20.0% 15.0% 9.2% 9.60% 10.0% 2.2% 3.0% 3.2% 3.40% 3.2% 3.10% 1.5% 0.7% 0.70% 2.90% 5.0% 1.50% 1.20% 0.0% 2011-12 2012-13
Activities - General Basic Education Amount ($) 12-13 Amount ($) 11-12 Difference Supervision Instruction 107,983 109,821 (1,838) Learning Resources 241,982 251,615 (9,633) Principal s Office 1,080,515 1,055,552 24,963 Guidance & Counseling 380,488 364,339 16,149 Pupil Safety & Management 30,103 24,298 5,805 Health Services 103,415 87,301 16,114 Teaching is 75.9% of Basic Ed Teaching 7,563,105 7,631,040 (67,935) Extra Curricular 358,712 336,171 22,541 Professional Development/Inst Technology 94,064 93,688 376 Totals 9,960,367 9,953,825 6,542 Includes Basic Ed Only Increases due to loss of Stimulus Funds and account code changes.
District Wide Support 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0% 45.0% 36.7% Mainenance & Operations 42.1% 17.3% 16.2% Utilities 12.5% Technology 10.8% 8.7% Superintendent's Office 6.9% 5.4% 6.5% The greatest percentage of expenditures was in Maintenance & Operations at 36.7%. This category includes building maintenance, grounds upkeep, and custodial services. Insurance/Plant Security 9.3% Business Office 5.7% 1.4% Human Resources 4.6% 4.6% Board of Directors/Public Rel 1.4% 3.0% Printing 1.0% 1.0% 0.9% Motorpool District Wide Support Expenditures = $2,988,683 14.1% of Total Expenditures for 2012-2013 2012-13 2011-12
Transportation & Food Service Transportation Food Service Total Students transported = 3,700 per day (Based on the count week totals) Total Meals Served = 235,931 Total Expenses = $682,343 Total Expenditures = $3,341,529 Total State Revenues = $2,424,705 Total Revenues = $682,343 Total Unfunded = $916,824 Woodland s portion paid by Levy dollars to support transportation = $321,000 Amount of Sodexo rebate to meet guarantee = $26,000
Before and After School Care The WCC and YCC programs add opportunities for parents and students in a small community without many daycare options for families Programs served about 85 families throughout the year and also provided summer care WCC program is licensed by the state and able to provide options for low income families Levy dollars provided to support WCC program for 2012-13 year = $5,200 Levy dollars provided to support YCC program for 12- 13 year = $7,000
Other Funds Capital Projects Debt Service ASB Transportation vehicle
Capital Projects Fund Beginning Fund Balance $26,237,435 Revenues $ 1,455,767 Expenditures $ 8,011,801 Ending Fund Balance $19,681,402
Debt Service Fund This fund is used to collect tax revenue and pay the principal and interest on bonds. Payments are made twice a year, December and June. Debt Balance 9/1/12 Debt Issued Debt Redeemed Debt Balance 8/31/13 Voted Debt $32,305,000 $ 0 $ 705,000 $31,600,000 Non-Voted Debt $ 400,000 $ 0 $ 88,272 $ 311,728 Total $7,555,000 $ 0 $ 793,272 $31,911,728 Amount available for principal/interest at August 31, 2013 = $2,577,391
ASB FUND ASB funds are for the extracurricular benefit for the students. Their involvement in the decision-making process is an integral part of associated student body government. Beginning Fund Balance $211,857 Revenues $289,203 Expenditures $314,014 Ending Fund Balance $187,045
TRANSPORTATION VEHICLE FUND This fund is used to replace buses. Revenue comes from the State (in the form of depreciation payments), interest earned on the investments and the annual levy payments made by the for Co-Op districts. This fund is fully self-supporting with state depreciation funds. Beginning Fund Balance $3,369,116 Revenues $ 671,667 Expenditures $ 0 Ending Fund Balance $4,040,783
