Workplace Clean-Up Day Guidelines August 22, 2018
Organize and declutter workspaces on Clean-Out Day by retaining important company records and disposing of unnecessary documents. Follow guidelines for document retention, disposal, and offsite storage to maintain a tidy and efficient office environment. Remember to take personal items home and contact designated personnel for assistance.
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PURGE & CLEAN OUT DAY August 22, 2018 Go through all desks, offices, filing cabinets/drawers, etc. and determine what file/docs you will; keep, dispose of or send to offsite storage Clean out the stuff in both, individual and common areas (not including tech, furniture, company owned assets, etc.) Conference rooms, Refrigerators, etc. Clean out all drawers and/or cabinets. Throw away old food, condiments, etc. (Contact Elizabeth Kelley Polett x 5604 for assistance)
RECORD RETENTION WHAT TO: - KEEP - DISPOSE OF - SEND TO OFFSITE STORAGE
KEEP: Documents considered "Company Records" must be retained for the applicable retention period. See your department Record Retention Coordinator ( RRC ) for a list of Company Records that we are required to retain for legal, regulatory and business reasons for the applicable retention period. Documents that require you to have a hardcopy on hand Documents subject to active legal hold notice must be retained. If you have any questions regarding legal hold notice contact, Nancy Quinones, Human Resources Director ext. 5721.
DISPOSE OF: In general terms, if you have an electronic version of a hardcopy document, dispose of the hardcopy document and keep the electronic only, unless the hardcopy is absolutely needed. If you have a hardcopy document and you don t need it for business purposes, and it s not considered a Company Record under the RRS, and/or it is not subject to a legal hold, dispose of the document. ALL confidential documents that are NOT required to be retained or kept in-house, MUST be disposed of in locked bins. All other non-confidential documents, binders, books, catalogues, etc. should be disposed of in open bins/bags.
OFFSITE STORAGE Only send "Company Records" to offsite storage. If you have a Record(s) and you need to store it offsite due to a retention requirement: Use the designated offsite storage boxes provided by your RRC Provide your RRC with the Name and an Inventory of your boxes to be recorded in the Records Management application, Versatile Boxes and additional support and guidance on storing records offsite, will be provided by your department RRC (Record Retention Coordinator)
PERSONAL ITEMS: Take ALL of your personal items home Anything non-work essential Pictures, awards, etc... Your RRC has a bag for you to use to collect and take your items home
BUSINESS UNIT/RRC BUSINESS UNIT RRC NAME Executive Department Elizabeth Kelley Sales (both stations) Priscilla Eng & Lisa Hernandez Finance Bob Wiegand Creative Services Ronni Attenello Community Diana Torralvo Human Resources Neece Harris Eng & Ops Tim O Sullivan IT Mike Hutz Safety/EHS Tony Plosz News/Digital Annemarie Oswald & Melissa Signs Programming/FCC Ronni Attenello & Elizabeth Kelley
CLEAN OUT Clean out the stuff in both, individual and common areas (not including tech, furniture, company owned assets, etc.) Conference rooms, Refrigerators, etc. Clean out all drawers and/or cabinets. Throw away old food, condiments, etc.
