Workplace Wellness: Cultivating a Healthy Culture

Wellness Program Startup and Sustainability 1

Healthy Workplace Culture How does workplace culture form? Formal policy Informal practice Organization history Leadership Role of employees How does culture form in your workplace?

Leadership Support Vision Statement Measurable Goals Strong Foundation for Culture of Health Wellness Team Brand Communication Plan Sustainable Wellness Programs

Priority #1 Leadership Support

Leadership support Leaders can support workplace wellness initiatives by: Understanding link between a productive and a healthy workforce Being a visible champion Communicating clearly and regularly Fostering more management support Support by providing resources, sponsorship Provide decision making power

Take Time to Foster Leadership Support Ask a senior leader to serve on the committee Send wellness team meeting minutes to all managers Send pertinent workplace wellness articles to help educate leaders Ask a leader to show visible support by: Writing a letter to employees Address employees at a kickoff event Lead a walk on a new walking route

Mission Branding Communication

Mission and Branding Create a program mission statement: Create a program brand: Connect your wellness mission to your organization s vision or mission A logo identifies the program to employees Determine what attributes you want attached to the wellness program: fun, safe, interesting, helpful or ??? Convey a story or positive message Principles, passion, and promise of the wellness initiative Over time, people connect those attributes with the logo and look forward to the information or event

Communications Critical to awareness of wellness program Communications planning is key Many modes: leadership letters, e-mails, Intranet, team meeting/manager one- one-one announcements, etc.

Wellness Team

Why a Wellness Team? Reduces coordinator burnout Fosters idea sharing Program viability Represent all levels/areas of staff Bridges line between staff and leadership Team can communicate with and act as role models for other employees

Small Business 5-7 Number of committee members Large Business 8-14 7/15/2025 12

Who should be on Your wellness Committee All units or divisions represented Male/female ratio reflects the organization Union/non union Ethnic backgrounds represented Both manager and front line Key Roles: HR, Safety, training

A High Performing Team The wellness team: Team members: Sets goals, has a plan, and evaluates activities Are formally appointed Has wellness written into job descriptions Meets regularly with formal agenda and takes minutes Communicates regularly to employees Participates in continuous learning about wellness Rotates membership Has a name, recognition, and is recognized for its work

CDC ScoreCard

Why the CDC Scorecard Validated tool that is updated regularly to stay in line with workplace wellness best practices. It gives employers a snap shot of how they are doing with the implementation of a comprehensive workplace wellness program. It assists employers in identifying gaps in their programs. The scorecard is web based so results are immediate. Employers are able to compare progress from year to year. Each question has a point value that reflects: The level of impact that the strategy has on the intended health behaviors or outcomes The strength of the scientific evidence supporting that impact 7/15/2025 16

What You Will Need Before you get started, you will need the following information to create your free account profile. The following is required information: Designated staff that will serve as the account administrator (called an employer administrator or EA). There is no limit on the number of staff you can add to the account. Please note you must list your local SHIP/public health workplace wellness contact as one of the employer administrators (EA) Employer demographics Employer name and contact information. NOTE: add SHIP to your employer name so that you can added to the Statewide Health Improvement Partnership group Business type and industry type Number of employees and number eligible for health programs Information about the current support of workplace wellness Health programs currently offered to employees Health insurance coverage 7/15/2025 17

Other Information Needed The following information is optional, but it is highly recommended to get the most accurate picture of your workplace: Gender (aggregate) If you do not have the aggregate information readily available, please feel free to estimate as best you can or leave blank. Age range and average age (aggregate) Education level (aggregate) Race and ethnicity (aggregate) Importance placed on maintaining workplace health promotion at your workplace Financial investment made by your workplace for workplace health promotion Types of incentives offered (if any) Types of health programs offered 18

Creating Your Scorecard Account

Registering Your Workplace You can register one main worksite or multiple worksites: Employer Employer account Account Worksite A Worksite B Worksite C Main Worksite 20

Registering Your Workplace Continued If multiple sites are being entered and it is preferred, the account administrator may review the scorecards from each site before they can be submitted for scoring, select Yes to the question: Will employer administrators review and submit Worksite Health Scorecard to CDC? It is recommended that a team member be added to the worksite(s). Once the worksite has been registered, the scorecard can be completed. The scorecard does not need to be completed all at once. You may save your work and return to it later. Always remember to SAVE your progress prior to exiting your account. Multiple users can work on different sections of the scorecard at the same time. 7/15/2025 21

CDC Scorecard FAQ Why do I need to add SHIP to the name of my workplace when registering? Adding SHIP allows the CDC to compile aggregate results for all workplaces in the state working with SHIP. The compiled data will be given to the Minnesota Department of Health (MDH). If MDH receives data from the CDC, does that mean they can see my workplace s scorecard? MDH will be given de-identified data meaning they will not be able to see the name, location, or points of contact of each workplace. Why do I have to add my local SHIP public health workplace representative as an account administrator? Adding your representative as an administrator will let that person to assist you in completing your scorecard. The workplace representative can go over the results with you and provide guidance on how to move foreword (e.g., using the scorecard action planning tools). Why do I have to answer the sections of the scorecard that don t apply to the work my workplace does with SHIP SHIP is a launching pad for a comprehensive program. Answering all areas of the scorecard can give your workplace committee ideas on where to go after your work with SHIP is done. 7/15/2025 22

Scorecard FAQ Will I see my results immediately? Yes, once you submit your scorecard, you will see your results in the form of a report that will benchmark you against other similar businesses. How often can I fill out the scorecard? You can fill the scorecard out once per year. You will receive automatic e-mail reminders when it is time again to fill out the scorecard. The scorecard report will give you year to year comparisons every year it is filled out. What happens if I need to change the account administrator for my organization? You can change, or add an account administrator at any time. Once you do so, an automated e-mail will go out to each person listed on the account notifying them of the change and provide log in credentials to your new administrators. For more information, please use the CDC Worksite Health ScoreCard Online System User Guide and https://www.cdc.gov/workplacehealthpromotion/initiatives/healthscorecard/usingscorecard.html video tutorials: https://www.cdc.gov/workplacehealthpromotion/initiatives/healthscorecard/usingscorecard.html 7/15/2025 23

CDC ScoreCard Results and Strategic Planning Use the results to see which strategies need work in your organization Take a comprehensive approach Look for continuous improvement Consider where your leadership and wellness committee have interest to work Focus on upstream strategies Initiate and support work with your committee and other key partners With your wellness team, plan which strategy to work on

Next Steps <Employers begins to think about next steps for foundational practices. Employers complete receive assignment for OA and deadline to complete note next meeting date/time/location>

Thank you! Firstname Lastname firstname.lastname@state.mn.us 555-555-5555 26