WVC All District Meeting
In the district meeting of WVC on March 5, 2020, discussions ranged from Coronavirus updates to the commitment to an External Climate Survey using the PACE survey. Key points highlighted the upcoming survey for improving relationships within the campus. Student Services also underwent key changes in positions and functions, including coaching staff updates and program adjustments for the 2019-2020 and 2020-2021 fiscal year.
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Presentation Transcript
WVC All District Meeting MARCH 5, 2020
2 Coronavirus (COVID-19) Stay informed: wvc.edu/PublicHealth Sign up for RAVE emergency text alerts. Text CAMPUSALERTS to 67283. Thank you: Custodial and facilities team Maria Agnew and emergency management team
3 WVC Commitment to an External Climate Survey To address concerns about trust and communication, Cabinet commits to using the Personal Assessment of the College Environment (PACE) survey. Survey results will be shared with the entire campus. We will identify priorities based on the results around four areas: WVC s focus on its mission, cooperation, shared decision-making, and communication Relationships and ability to be creative and express ideas Effective coordination within teams How well our actions focus on students and their future success
4 Key Points: Climate Survey PACE is a long standing national survey administered and analyzed by staff at North Carolina State University, not WVC staff. PACE compares us to colleges like us so that we can establish a clear path for improving our relationships with each other. We will share the results with you transparently and ask you to help us establish a campus climate we can all be proud of. The survey will be administered in April.
5 Student Services Update on Key Changes Position/Function Coaching staff Department Changes Athletics Fast pitch Coach hired; 2 vacant coach positions (Volleyball & Women s Soccer) will post this week Interviews on 3/11 for replacement as Program Coordinator (federal grant funded) CAMP Program Assistant vacancy Campus Life, Equity Residence Life Residence Hall Manager Jeremy Snyder moving into Elliott Street house near residence hall; evening/weekend coverage duties will be spread among various staff Staff schedule adjustments for coverage Student Rec Center Campus Life Fitness Lab Program Coordinator ASWVC approved funding to cover wages/benefits for remaining 2019-2020 and 2020-2021 fiscal year Sandra Villarreal handling caseload while Director of Access is on leave and responding to JIT alerts Effective March 2020 Student Access will report to Associate Dean of Student Services Kevin Berg Student Access Access Coordinator (temporary)
6 Student Services continued Key Changes Department Position/Function Changes Counseling Foster and unaccompanied homeless youth support (Passport to Career) Switchboard (general calls) Distributed to various campus staff members Navigator position will begin in April (state grant funded) Educational & Career Planning ACT & SAT Testing No longer being offered onsite GED Testing In conversation with Transitional Studies / Instruction In-take Advising Redistributed duties among staff Enrollment Services Outreach & Recruitment position Effective March 2020, position will report to Associate Dean, Campus Life & Equity Erin Tofte TRIO Program Assistant vacancy Job posting this week (federal grant funded)
7 Instruction Update on Key Instructional Changes as of March 5, 2020 Position/Function Area Changes Academic Development, Arts, English, Humanities, Music, Library, and Elearning Allied Health Division Dean of Arts Andrew Hersh-Tudor Dean of Allied Health and Nursing Tod Treat serving as Interim Dean Continuing Education Director Michele Gedrose Instruction Office Faculty/Student Support Aimee Pope Library & Tutoring New Student Intake Pre Nursing Advising Director Jeannie Henkle Omak Livia Millard Omak Kristen Hosey
8 Instruction continued Update on Key Instructional Changes as of March 5, 2020 Area Position/Function Changes Running Start Omak Maria Christina Monroe Science, Social Science, Mathematics Dean of Sciences Holly Bringman Joey Walter serving as Interim Director. Rosario Gonzalez provides direct student support. Transitional Studies Director Workforce Omak Kim Belgarde Workforce Education, Transitional Studies & Continuing Education Dean of WF, TS, and CE Joey Walter
9 Foundation Update on Key Changes Area Position/Function Alumni Relations Coordinator Changes Natural attrition - position vacant and not filled. Events coordinating job duties moved from Foundation Coordinator. Communications Coordinator Position Changes Data Analyst Natural attrition - position vacant and not filled. Position and job duties changed to Annual Giving & Scholarships Coordinator. Scholarship application and awarding moved from financial aid department. Foundation Coordinator $50,000 grant from designated fund for computer replacement (ongoing line item in college operating budget). Direct Funding Computer Replacement
10 Foundation continued Note: The regular, annual support from the Wenatchee Valley College Foundation totaled $652,899 for 2019-20. The foundation board of directors unanimously approved the funding to benefit students, programs, faculty and staff at WVC through scholarships, emergency assistance (Knights Care Fund), professional development funds for faculty and staff, programmatic support, and more. Funding is thanks to the generosity of our community, including WVC payroll donors.
11 Institutional Effectiveness & Planning Update on Key Changes Position/Function Area Changes This position is now shared 50-50 with WVC ctcLink, filling a .5 FTE need for support in the change to PeopleSoft. This will result in reduced capacity and extend response times for ad hoc data requests. Also, all data requests should now be routed through the IE Director for prioritization, timeline and assignment. Institutional Effectiveness Data Manager
12 Fiscal Services Update on Key Changes Position Staff Role Ran Cho (x6506) Carie Fisk (x6508) Maggi Fletcher (x6509) June Johnson (x6503) Fiscal Analyst Payroll Manager Fiscal Technician Fiscal Specialist Grants and contracts, general accounting Payroll Lead Cashier All things related to accounts payable and travel including travel cards Purchasing, inventory student payroll Back up to cashiering, capital accounting, administration of pcards, Costco and Fleet cards, accounts receivable, contracts related to vendors or services, general accounting. Ryan Lamb (x6502) Debra Maxwell (x6413) Fiscal Analyst Fiscal Analyst Beth Hayes (x6504) Janice Fredson (x6505) Director of Fiscal Services Assistant Director of Fiscal Services
13 Fund Definitions State General Fund & Special Revenue1 (001, 08A, and 060): Legislative appropriation of the following funds: 001 - General Fund State; 08A - Education Legacy Trust Account; 060- Capital Projects Account (operating funds provided in the capital budget). (Excluding allocation to SBCTC.) Operating Fees/Tuition (149): College operating fees and interest income earned on those fees. (Not appropriated.) Local Dedicated Fund
14 Fund Definitions continued Course Fees (148): Consists primarily of fees for courses not funded by the state; lab, course and other fees established for specific purposes; and income generated from instructional enterprises, such as food service and auto repair courses. (Not appropriated.) Grants and Contracts Grants and Contracts (145): Funds received from governmental or private sources dedicated for specific restricted purposes. Also included are revenues from contract courses. As noted above, the major federal grants and the WorkFirst funds that flow through the State Board net zero in the college accounting records and are not reported here. (Not appropriated.)
15 18-19 Expenditures (SBCTC)
16 18-19 Expenditures (SBCTC) Cont.
17 Expenditures by Sub Object
18 Key Relationships in Budget Balancing and Oversight
Not all FTE are Created Equal 19 Source Type Winter 18 Winter 19 Winter 20 Change 1561.11 1567.63 1.67 0.00 21.00 11.33 166.00 203.97 11.48 8.80 115.77 74.83 19.27 23.44 6.08 0.00 8.13 10.27 45.87 39.80 80.53 80.28 71.00 62.80 0.00 0.00 791.40 788.80 45.67 46.67 2.60 4.00 0.00 0.47 2.40 4.33 2.40 0.73 0.00 0.00 7.93 6.39 0.20 0.00 48.27 61.13 3008.78 2995.67 % $ Annualized $ $ $ $ (12,104) $ (275,517) $ $ Quarter $ $ $ $ $ (91,839) $ $ 11,909 $ $ $ $ $ $ (227,397) $ $ $ $ $ $ $ $ $ $ $ (295,870.31) $ In-State Tuition Non-Resident Tuition BAS Transitional Studies IBEST Worker Retraining Work First Apprenticeship International Exchange Resident Waiver Non-Resident Waiver Veteran's HS completion Running Start College In The HS In-State Contract Non-Resident Contract Seniors Resident Waiver HS Completion In-State Self Support Non-Resident Self Support 1600.15 8.67 18.07 171.00 0.00 54.81 11.40 51.95 1.40 54.13 66.67 45.73 0.00 702.53 67.00 2.93 0.80 3.00 1.13 0.00 12.95 0.36 45.20 2919.87 32.51 8.67 #DIV/0! 6.73 -32.97 -8.80 -20.03 -12.04 51.95 #DIV/0! -8.87 14.33 -13.61 -17.07 0.00 #DIV/0! -86.27 20.33 -1.07 0.33 -1.33 0.40 0.00 #DIV/0! 6.56 0.36 #DIV/0! -15.93 -75.80 Total 2.1% 44,722 13,219 14,847 (824) 14,907 4,406 4,949 (275) (4,035) 59.4% -16.2% -100.0% -26.8% -51.4% State Funded - $ $ $ $ $ 35,726 (12,196) 19,716 (18,725) (23,475) -86.4% 36.0% -17.0% -27.2% (4,065) 6,572 (6,242) (7,825) - -10.9% 43.6% -26.7% 71.4% -30.8% 54.5% $ $ $ $ $ $ (682,191) 3,050 (1,467) 1,017 (489) 153 (11) 183 - 3,008 - (797) - Contract 459 (33) 550 State Wavier Self Support 102.7% $ 9,023 Tech Prep Total -26.1% -2.5% $ (2,390) *As of February 28, 2020 (887,610.94) $
20 WVC s Annual Financial Health Checkup Household Budget Translation: WVC will start budget season by sharing the annual Composite Financial Index (CFI) Primary Reserve Ratio= Rainy Day Fund/Savings Account Net Income Ratio= What s left after rent/mortgage, phone bill, groceries at the end of the year. CFI is comprised of: Primary Reserve Ratio Return on Net Asset Ratio= How are we using what we own to generate revenue. Net Income Ratio Return on Net Assets Viability Ratio= Do we have too many HELOC/Home equity loans? Reverse mortgages? Viability Ratio
21 Where We Are Headed College and University Benchmark is 3.0 Over the last three years we have climbed to positive territory at .02 from negative .38
