YBT Remediation at Yale
The Yale Budgeting Tool (YBT) is undergoing significant changes to align with the new Yale Chart of Accounts (COA). The rebuild includes key changes in labor planning, financial planning, and project awareness. The YBT Go Live is planned for mid-October 2017 with ongoing updates and enhancements. Stay informed about the YBT's evolution and how it impacts financial management at Yale.
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Presentation Transcript
YBT Remediation Workday@Yale
YBT - Agenda General Overview Review of Changes Tool Labor Planning Financial Planning Seeding Project Awareness Training / Support
YBT - Overview The Yale Budgeting Tool (YBT) is being rebuilt to support the new Yale Chart of Accounts (COA). Go Live currently scheduled for mid October 2017 Q2 November Actuals vs December Actuals Tentative date of submission is Jan 11, 2018 Workbooks will be built with current year projections and will exclude next year projections as they are not currently available in Workday. Grant budgets will be maintained in Workday. Expense commitments no longer available in YBT as they are entered into workday. The current version of YBT will remain active for reporting purposes until further notice.
LABOR PLANNING - KEY CHANGES Roster View
LABOR PLANNING - KEY CHANGES Employee Planning View
Financial Planning Key Changes Financial information created in YBT will be imported into Workday Budget Department Plan Current Year Forecast Q0 (optional) Q2 YBT will have ledger account detail as opposed to revenue and spend category detail.
YBT Seeding Year 1 Options Current Year / Q2 Detail Tab Current Year forecast can be seeded with last year's actuals Current Year forecast can be seeded with a formula (YTD Actuals/Last closed Month)*12 Summary Tab Actuals, labor projections, central load data and any data that users choose to enter on the detail tab will be summarized into blocks at predetermined levels and users may enter projection data at these summarized levels.
YBT Seeding Options After Year 1 Current Year / Q2 Detail Tab Upon build all plan files will be populated with Next Year Plan from the prior year s plan files. Within the financial plan, the users may choose to re-populate the plan file from one of the options below: Current Year Forecast will be seeded with all zeros Current Year Forecast can be seeded with last year's actuals Current Year Forecast can be seeded with a formula (YTD Actuals/Last closed Month*12) Summary Tab Actuals, labor projections, central load data and any data that users choose to enter on the detail tab will be summarized into blocks at predetermined levels and users may enter projection data at these summarized levels.
YBT Project Awareness YBT Remediation Page Project Summary Change Impacts Important Dates Communication Sent to Date Training Videos
YBT - Training Video s YBT Tool Changes YBT Labor Planning Changes YBT Financial Planning Changes YBT Institutional Planning Changes YBT Seeding Changes Training Material User Manual
Training Plan Instructor Lead Deck Presentation Auditorium Sessions 6 sessions October 5th - Central (am), Med (pm) October 9th - Med October 11th - Central October 18th - Med November 2nd - Central (Includes slides for Q2) Virtual / Web (Recorded) 3 sessions October 12th October 19th IP Only November 1st (Includes slides for Q2)
Questions YBTSupport@yale.edu
