Year End Close FY2016 Tasks and Deadlines
Completion tasks and deadlines for the year-end close process in FY2016 include accrual entries, purchase orders, invoices, and departmental submissions. Key dates and requirements outlined for a smooth financial close.
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RAFT RAFT Year End Close Year End Close FY2016 FY2016 Laura Putz and Jason Galloway Associate Controllers, HSC Financial Services Division June 17, 2016
YEAR END YEAR END CLOSE CLOSE Different from Month End Different from Month End close close Additional Tasks at Year End Accrual Entries Completion of Purchase Orders & Invoices Strict Timelines Annual Adjustments By Financial Services Offices Catastrophic Leave Donation (posted 5/31/16) Annual Leave Accrual (to post by 6/30/16) Endowments
KEY DEPARTMENT DEADLINES KEY DEPARTMENT DEADLINES Item Item Deadline Deadline 6/30/16 By 12:00 PM 6/30/16 By 12:00 PM 6/30/16 By 3:00 PM 6/30/16 UH A/R UH A/R transaction information transaction information received by Financial Services for processing Banner NSAR information NSAR information entered & completed in Banner Purchasing Change orders Purchasing Change orders submitted to Purchasing DPEZs DPEZs and DPIs and DPIs entered, completed, and approved in Banner for FY 16 https://encrypted-tbn2.gstatic.com/images?q=tbn:ANd9GcSq2KOBEpfY-EkJhdV9i5fNCXGfPAjB5NCHQ3hq5e1zHLpYuWk33VWw6BU
KEY DEPARTMENT DEADLINES KEY DEPARTMENT DEADLINES Item Item Deadline Deadline 7/1/16 Last day to submit for FY16 payment DPEZs DPEZs with supporting documentation for FY16 must be received by Financial Services Financial Services JVs entered , JVs entered , completed and approved by departments for all FY2016 JVs PHAREDS completed PHAREDS completed by departments P P- -Card transactions Card transactions thru 6/30 reallocated form FWAINVT. submit vendor invoices vendor invoices for services to AP 7/5/16 7/5/16 7/5/16 7/11/16 reallocated in Banner https://encrypted-tbn2.gstatic.com/images?q=tbn:ANd9GcSq2KOBEpfY-EkJhdV9i5fNCXGfPAjB5NCHQ3hq5e1zHLpYuWk33VWw6BU
KEY STATE AGENCY DEADLINES KEY STATE AGENCY DEADLINES Item Item Deadline Deadline State of State of New Mexico Agency Billings New Mexico Agency Billings support support due to Contract &Grant Accounting due to Contract &Grant Accounting support support due to Unrestricted Accounting due to Unrestricted Accounting 6/22/2016 6/30/2016 https://encrypted-tbn2.gstatic.com/images?q=tbn:ANd9GcSq2KOBEpfY-EkJhdV9i5fNCXGfPAjB5NCHQ3hq5e1zHLpYuWk33VWw6BU
KEY FINANCIAL SERVICES KEY FINANCIAL SERVICES DEADLINES DEADLINES Item Item Deadline Deadline FY16 DPIs Approved FY16 Department JVs Approved FY16 PHAREDS Approved Final UH Invoices to post Final UNMMG Invoices to post Final UNMMG Revenue to post (FOM & SA) Final SOM Allocation entries 7/8/16 7/8/16 7/8/16 7/11/16 7/11/16 7/13/16 7/14/16 https://encrypted-tbn2.gstatic.com/images?q=tbn:ANd9GcSq2KOBEpfY-EkJhdV9i5fNCXGfPAjB5NCHQ3hq5e1zHLpYuWk33VWw6BU
HOW HSC UA WILL HELP HOW HSC UA WILL HELP DPI MARATHON on June 23 DPI MARATHON on June 23rd rd https://encrypted-tbn1.gstatic.com/images?q=tbn:ANd9GcTyeEB9QHtukl5Ad9gRQSmOYY6k-zcmAiv758sIJ07SCgeamgKuNqXDBK0 https://encrypted-tbn1.gstatic.com/images?q=tbn:ANd9GcTyeEB9QHtukl5Ad9gRQSmOYY6k-zcmAiv758sIJ07SCgeamgKuNqXDBK0 All DPIs received by 1:00 pm All DPIs received by 1:00 pm on 6/23/16 will be reviewed on 6/23/16 will be reviewed by end of day on 6/23/16 by end of day on 6/23/16 Limited document pick up Limited document pick up service available service available - - contact Ben (2 Ben (2- -6266) to arrange 6266) to arrange contact
HOW HSC UA WILL HELP HOW HSC UA WILL HELP Ability to book material Journal Entries July 6thto July 15th Contact Aurelia (2-5460) for assistance Reconciliation assistance Contact Terry (2-0865) Major Problems and Questions Contact your Accountant Cynthia (2-3628) Huihui (2-2080) Contact John (5-4567) or Laura (2-0160)
HOW HSC CGA WILL HELP HOW HSC CGA WILL HELP Ability to book material Journal Entries July 6thto July 15th Contact Your Fiscal Monitor Major Problems and Questions Contact Kate (2-8047) Seta (2-8766) Contact Jason (2-0163)
QUESTIONS ABOUT THE SUN QUESTIONS ABOUT THE SUN SETTING ON FISCAL YEAR 2016? SETTING ON FISCAL YEAR 2016? http://fssc.unm.edu/docs/fy16_ye_cls_061316.pdf
