Progress Report on Implementation of 2019-2024 MTSF Indicators Presentation

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The presentation to the Portfolio Committee on Growing South Africa together for a capable and ethical Public Service outlines the background, context, and key achievements in implementing the Medium-Term Strategic Framework (MTSF) 2019-2024. It addresses challenges faced by the government, the long-term vision set out by the National Development Plan (NDP), and the framework for achieving inclusive socio-economic transformation. The Department of Public Service and Administration (DPSA) plays a crucial role in advancing MTSF Priority 1 of building a capable, ethical, and developmental state.


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Progress Report on Implementation of 2019-2024 MTSF Indicators Presentation

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  1. 1 DPSA PROGRESS ON THE IMPLEMEMTTION OF THE 2019-2024 MTSF INDICATORS PRESENTATION TO THE PORTFOLIO COMMITTEE 22 November 2023 Growing South Africa together for a capable and ethical Public Service

  2. OVERVIEW 1.Background and context 2. MPSA led MTSF targets 3. MPSA supported MTSF targets 4. Further Reference on MPSA supported targets Growing South Africa together for a capable and ethical Public Service

  3. 1. BACKGROUND AND CONTEXT Growing South Africa together for a capable and ethical Public Service

  4. 4 1.1 BACKGROUND Although a significant progress has been made in past 28yrs, the Government still face some developmental challenges including Lack of economic transformation, High levels of unemployment, poverty and hunger exacerbated by COVID-19, weaknesses in building a capable state and implementing NDP priorities. The 2019-2024 Medium-Term Strategic Framework (MTSF) is a 5-year implementation plan for the NDP. The MTSF 2019-2024 also sets out the package of interventions and programmes that will advance the seven priorities adopted by government. The Minister for the Public Service Services was allocated indicators and related targets under Priority 1: A capable, ethical and developmental state. The Department developed a roadmap to track and monitor the implementation of MTSF Interventions and Targets including other strategic policy priorities that the DPSA needs to implement during this MTSF period. The Department developed and tabled its strategic plan in June 2020 and both the Strategic Plan and APP s are informed by and aligned to the Priority 1 (one) Building a Capable, Ethical and Developmental State of the 2019 2024 Medium Term Strategic Framework (MTSF) and the DPSA s policy related priorities. The presentation highlights the key achievements by the DPSA Programmes / Branches towards the achievement of the objectives of the 6th Administration as indicated in the Medium Term Strategic Framework ( MTSF) Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service 4

  5. 1.2 MTSF 2019-2021 Sets out the long-term vision for the country National Development Plan (NDP) Provides the programme through which South Africa can advance inclusive socio-economic Vision 2030 transformation through development planning Developed as the implementation plan for the Sixth Administration, approved by Cabinet in October 2019. Provides the framework for the implementation of the Seven Apex Priorities announced by the President in the State of the Nation Address (SONA) in June 2019. Medium-Term Strategic Framework Lays out a package of interventions and targets needed to support the achievement of the overarching goals of the NDP of reducing unemployment, poverty and inequality. (MTSF) 2019-2024 Is supported by an integrated monitoring framework to ensure implementation and accountability. DPSA is one of the lead departments in respect MTSF Priority 1: A Capable, Ethical and Developmental state Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  6. MTSF 2019-2021 Cont. The Cluster system of government responsible to track progress, MTSF Priority 1 is tracked through GSCID Cluster Bi annual reports are presented to Cabinet under the leadership of Minister in the Presidency MPSA leads in six targets and supports 11 target. Of the 11 targets led by MPSA one is achieved thus far, 5 on track Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

  7. 1.3. KEY PERFORMANCE HIGHLIGHTS Ethics infrastructure established in the public service this includes : - appointment / designation of ethics officers in each dept (national and provincial department); - Establishment of ethics committees in departments - Ethics survey done every three years - mobilization of international donors to support this work - improved compliance with financial disclosures - introduction of lifestyle audits - DPSA participation in the Fusion Centre provide support in monitoring corruption cases involving public servants amongst others. Governance mechanisms (Ministerial and technical level) for wage negotiations and wage bill management established Extensive review of Personnel Expenditure undertaken in government a process led by DPSA in partnership with national and provincial government departments, and other state agencies. Amendment PSR launched in October Professionalisation framework MPSA portfolio initiative currently being implement ed Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

  8. Legislative amendments consulted and supported by partners in particular PSCBC and NEDLAC SA review through the APRM instrument and Country s Second-Generation Review Report presented to AU by His Excellency President Ramaphosa Leverage Cloud technologies in public service with the implementation of the Determination and Directive on the use of Cloud Technologies in the Public Service, fostering a modern and efficient technological infrastructure to enhance service delivery. Strengthening the Cyber security posture of the public service through the implementation of the Directive on Information Security Management in the Public Service. Implementation of the Determination and Directive on ICT service continuity aiming to create dependable operations and underscoring the department s dedication to upholding stringent standards in information and communication technology services for public administration. Strengthened the governance of ICT in the public service with the introduction of the Determination and Directive on Corporate Governance of ICT, emphasizing the promotion of transparency and effective management practices within the realm of information and communication technology. Cabinet approved the framework for HOD Performance Management System for implememtation in 2024 The BPM Programme was developed and approved, with implementation support extended to selected national and provincial departments over the past three years. The Organisational Functionality Assessment (OFA) Directive was issued with effect from 1 April 2022 and selected departments of the first two cohorts of departments were supported. Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

  9. 1.4. KEY RISKS AND MITIGATION Risk Mitigation Reorganisation of the Departmental structure in 2019/2020 posed challenges due to delays in roll out of the micro structure as a result of engagements and consultations with internal stakeholders Full implementation of SMS and micro structure during 2021/21 FY (How did the full implementation of the structure mitigate the risk) Covid-19 outbreak slowed down performance due to different forms of shutdowns Catch-up plans developed and being implemented hence majority of MPSA led targets are reported as on track. Budget cuts/ reprioritisation the channeling of resources to minimise impact of Covid 19. Partnerships and Donor mobilidation function strengthened Reduced capacity due to budget cuts - 60 vacant DPSA positions cut and funds re-directed in support to interventions. Further cuts undertaken in current financial due to poor economic performance. This affected performance in some of the MTSF deliverables as highlighted in text - The legal mandate of the MPSA is limited to public service which caused mandate issues as targets require public sector-wide approach Explore sustainable mechanisms of engagement within the interdepartmental government co-ordination system e.g integrate agenda items in PCC meetings, MPSA engagement with provincial Cabinets, and or Premiers. Alignment of planning processes and by the economic outlook and clarity on roles of internal stakeholders in planning process Delays experienced during the negotiation process due to engagements complexities to consult and seek by in. Policy on performance information management Limited M&E capacity at DPSA affecting impact based approaches due to limited capacity and poor planning for results Investment on M&E System and personnel Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  10. 1.5 Financial Performance over the MTSF 2023/24 R 000 2022/23 R 000 2021/22 R 000 2020/21 R 000 Description Unspent budget Budget Expenditure Unspent budget Budget Expenditure Unspent budget Unspent budget Administration Budget Expenditure Budget Expenditure Compensation of employees 121 795 70 127 51 668 119 994 111 697 8 297 115 123 107 156 7 967 117 257 111 334 5 923 Operational expenditure 150 186 63 412 86 774 133 433 126 476 6 957 127 207 113 312 13 895 103 376 99 529 3 847 Total Human Resource Management and Development 271 981 133 539 138 442 253 427 238 173 15 254 242 330 220 468 21 862 220 633 210 863 9 770 Compensation of employees Operational expenditure 41 645 5 966 23 524 2 852 18 121 3 114 45 324 5 128 40 748 4 637 4 576 44 601 491 41 453 2 158 3 148 428 43 967 3 044 42 579 1 701 1 388 1 343 2 586 Total 47 611 26 376 21 235 50 452 45 385 5 067 47 187 43 611 3 576 47 011 44 280 2 731 Narrative Implementation of PAMA (Legal Services) 2020/21: Draft Public Service Amendment Bill/PAMA produced R8,105 million 2021/22: PAMA consultations R11,596 million 2022/23: Cabinet approved tabling to Parliament R9,990 million Stabilised Public Service 2021/22: Job Competency Framework: Occupational Dictionary was developed Effective implementation of Public Service Policies 2022/23: Annual compliance monitoring report submitted for approval Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  11. Financial Performance over the MTSF 2023/24 R 000 2022/23 R 000 2021/22 R 000 2020/21 R 000 Negotiations, Labour Relations and Remuneration Management Compensation of employees Operational expenditure Total E-Government Services and Information Management Compensation of employees Operational expenditure Total Government Service Access and Improvement Compensation of employees Operational expenditure Total Narrative Stabilised Public Service 2020/21: Consultation on the implementation on the organisational functionality assessment tool held 2021/22: Directive on the organisational functionality assessment tool issued 2022/23: Personnel Expenditure Review R13,473 million. DPSA collective bargaining policy developed. Organisational functionality assessment framework instituitionalised in the public service 2023/24: Job Evaluation System developed R4,548 million budget Effective implementation of Public Service Policies 2020/21: Audit report on implementation of the national e-government strategy issued. Data governance framework submitted for approval. Business process modernisation programme developed 2021/22: National e-government strategy institutionalized. IT Service continuity policy framework developed. Implementation of the Business process modernisation programme monitored. Instituitionalisation of the APRM monitored R13,149 million 2022/23: Business process modernisation programme implementation continues. Implementation of improved Batho Pele programme supported. APRM national plan of action approved R12,577 million Improved Implementation of Batho Pele Principles 2020/21: Batho Pele Revatilisation strategy submitted to DG 2021/22: Implementation of the revised Batho Pele programme monitored Unspent budget Budget Unspent budget Budget Expenditure 3 876 57 670 2 761 42 204 6 637 99 874 Unspent budget 1 896 29 849 31 745 Unspent budget 4 052 6 994 11 046 Budget 60 809 29 018 89 827 Expenditure 34 399 26 410 11 900 17 118 46 299 43 528 104 350 Expenditure Budget 50 441 18 879 69 320 Expenditure 61 370 42 980 57 494 40 219 97 713 55 774 12 355 68 129 46 389 11 885 58 274 20 178 3 853 24 031 9 197 10 981 561 9 758 14 273 23 577 7 030 30 607 19 501 5 559 25 060 4 076 1 471 5 547 23 792 10 500 34 292 17 111 4 122 21 233 6 681 6 378 13 059 20 044 2 889 22 933 19 792 954 20 746 252 1 935 2 187 3 292 49 627 58 550 108 177 25 770 23 857 33 537 25 013 59 307 48 870 111 287 49 479 61 808 47 804 61 587 109 391 1 675 221 1 896 108 001 48 253 59 748 46 683 57 481 104 164 1 570 2 267 3 837 108 998 60 180 48 818 49 864 46 559 96 423 10 316 2 259 12 575 Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  12. 2. PROGRESS ON MPSA LED TARGETS Growing South Africa together for a capable and ethical Public Service

  13. 2.1. Amendments to the Public Service Act to support administrative appointments enacted by 2024 YEAR ANNUAL INDICATOR ANNUAL TARGET ACTUAL PERFORMANCE Draft Public Service Amendment Bill produced by 2021 Draft Public Service Amendment Bill submitted to the Office of Chief State Law Advisor for pre- certification YEAR 1: 2020/21 Target Achieved The draft Public Service Amendment Bill was submitted to the Office of the Chief State Law Adviser for pre-certification. The Bill was submitted to Cabinet for approval to consult. Subsequently the Bill was Gazetted in March 2021 for public comment. Revised Public Service Amendment Bill Submit the Revised Public Service Amendment Bill to Cabinet YEAR 2: 2021/22 Target not achieved The Bill was publicly consulted. The consultation processes at PSCBC was extended and finalised in 2022/2023 financial year. Revised Public Service Amendment Bill tabled in Parliament Table the Public Service Amendment Bill in Parliament YEAR 3: 2022/23 Achieved The consultation process on the Public Service Amendment Bill, 2023 was finalized and presented to Cabinet to approve the submission for tabling of the Bill in Parliament. The Bill was duly submitted for tabling to Parliament, after final certification from the Office of the Chief State Law Adviser, through the letters sent by the Minister for Public Service and Administration. Growing South Africa together for a capable and ethical Public Service

  14. 2.2. BPM Programme Progress since inception The pilot of the BPM Programme is scheduled over a five-year period (2019-2024) with the following annual objectives: BPM Year Year 1: 2019/20 Target Development of the BPM Programme Actual Performance Concept note and BPM Programme Approved On-boarding of departments. Project plans developed and first cohort onboarded Year 2 : 2020/21 Implementation Programme with partner departments. support of the BPM Implementation support was provided to six partner departments Year 3: 2021/22 Implementation Programme with partner departments. support of the BPM Implementation support was provided to four partner departments Year 4: 2022/23 Implementation Programme with partner departments. support of the BPM Implementation support is being provided to six partner departments Advocacy on the BPM programme has been conducted to all national and provincial departments. A report on the status of implementation of the BPM Programme will be developedby March 2024 Year 5: 2023/24 Report on the implementation of the BPM Programme within partner departments. Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  15. BPM Programme Progress since inception Cont. 2021/22 2022/23 2023/24 2024/25 National Affairs National Sports, Arts and Culture Gauteng: OTP Infrastructure Development Econ Development COGTA(Mogale) Environmental Limpopo COGHSTA KZN Education North Settlements Mpumalanga DARDLEA DIRCO NC Office of the Premier WC Office of the Premier South African Police Service Human Settlements Department of Public Service and Administration New cohort of Departments to continue with the MTSF initiative West Human Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  16. 2.3. Job competency framework implemented by 2023 ON TRACK Target delayed due to capacity challenges at DPSA (these are further explained in paragraph 2) To date the department has established a Task Team with members from the NSG, UNDP and PSETA to support development of the Jobs Competency Framework. Research has been completed and draft framework in progress, Implementation scheduled from 01 April 2024 Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

  17. 2.4. 100% of Departments implementing lifestyle audit framework by 2022/23 YEAR ANNUAL INDICATOR ANNUAL TARGET ACTUAL PERFORMANCE YEAR 1: 2020/21 % of departments implementing the lifestyle audits framework 100% of departments implementing Lifestyle Audits Framework by 2022/23 100% of departments implementing Lifestyle Audits Framework by 2022/23 Baseline: Lifestyle Audit framework approved - June 2020 Lifestyle Audit Guide approved - March 2021 YEAR 2: 2021/22 % of departments implementing the lifestyle audits framework End Jan 2022: Compliant departments 27 National Departments 47 Provincial Departments 87 departments outstanding out of 161 departments End Jan 2023: Compliant departments 24 National Departments 71 Provincial Departments 66 departments outstanding out of 161 departments YEAR 3: 2022/23 % of departments implementing the lifestyle audits framework 100% of departments implementing Lifestyle Audits Framework by 2022/23 Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  18. 2.4. 100% of Departments implementing lifestyle audit framework by 2022/2023 YEAR ANNUAL INDICATOR ANNUAL TARGET ACTUAL PERFORMANCE YEAR 4: 2023/24 - % of departments 100% of departments implementing Lifestyle implementing the lifestyle Audits Framework by 2022/23 audits framework YEAR 5: 2024/25 - % of departments 100% of departments implementing Lifestyle implementing the lifestyle Audits Framework by 2022/23 audits framework Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  19. ANY DEVIATION FROM TARGET/ KEY CHALLENGES EXPERIENCED AND CATCH-UP PLAN IMPLEMENTED A 100% achievement could not be achieved at the end of 2022/2023 The main challenges were: Clarity on the legality to conduct lifestyle audits Capacity of departments to conduct lifestyle audits: Lack of Ethics Officers and Investigators and lack of skills to conduct lifestyle audits (reviews and investigations) Catch-up Plan: Involvement of World Bank, United Nations Office on Drugs and Crime and the Canadian Government, to develop courses for Ethics Officers and Investigators on lifestyle reviews and lifestyle investigations The plan is yielding results, as at the end of October 2023, only 4 National Departments and 9 Provincial Departments did not conduct lifestyle audits Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

  20. 2.5. Professional code of ethics institutionalised by 2023 YEAR ANNUAL INDICATOR ANNUAL TARGET ACTUAL PERFORMANCE YEAR 1: 2020/21 Programme to institutionalise professional code of ethics in public administration Programme to institutionalise professional code of ethics in public administration Programme to institutionalise professional code of ethics in public administration Professional code of ethics in public administration institutionalised by 2023 A factsheet was produced in June 2020 (for SMS members) and a Report on compliance with the Financial Disclosure Framework by designated employees was developed (Reflecting adherence of SMS and MMS for the previous Financial Year) YEAR 2: 2021/22 Professional code of ethics in public administration institutionalised by 2023 A factsheet was produced in June 2021 (for SMS members) and a Report on compliance with the Financial Disclosure Framework by designated employees was developed (Reflecting adherence of SMS and MMS for the previous Financial Year) YEAR 3: 2022/23 Professional code of ethics in public administration institutionalised by 2023 In October 2022, the DPSA together with the National School of Government (NSG) reviewed the incorporation of professional ethics into the Compulsory Induction Programme of the NSG. A report was shared with the principal of the NSG which indicated that professional ethics was effectively and fully incorporated into the NSG s Compulsory Induction Programmes. Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  21. 2.5. Professional code of ethics institutionalised by 2023 Cont. YEAR ANNUAL INDICATOR ANNUAL TARGET ACTUAL PERFORMANCE YEAR 4: 2023/24 Programme to institutionalise professional code of ethics in public administration Programme to institutionalise professional code of ethics in public administration Professional code of ethics in public administration institutionalised by 2023 - YEAR 5: 2024/25 Professional code of ethics in public administration institutionalised by 2023 - Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

  22. 2.6. OFA Progress since inception 2.6. OFA Progress since inception BPM Year Year 1: 2022-2023 Target Actual Performance 27 Departments submitted complete OFA Reports with implementation plans. The OFA Directive was issued with effect from 1 April 2022. 50 Departments overall with 15 National Departments and the provincial departments of Northern Cape (11 Departments), Limpopo (11 Departments) and the Eastern Cape (13 Departments) were scheduled to conduct the OFA. 2 Departments submitted partial plans and will continue with the assessment process in the 2023/2024 cycle. 5 Departments were granted deviations by the MPSA and will submit Reports during 2023/2024 cycle. 16 Departments were issued with notices on non- compliance in terms of Section 16 (A) of the Public Service Act. These departments are compelled to submit Reports during 2023/2024 Cycle. A report on the Institutionalisation of the OFA was submitted to the MPSA. See detailed list of departments hereunder Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  23. Compliance to OFA Directive Cycle 1 (2022/2023) National Departments (1) Four of the fifteen departments submitted OFA reports: Higher Education Basic Education (partial report) Human Settlements Tourism Three departments requested and received deviation and will submit an OFA Report at the end of 2023/24: South African Police Service Civilian Secretariat for Police Service Science and Innovation Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a 23

  24. Compliance to OFA Directive Cycle 1 (2022/2023) National Departments (2) The following 8 departments did not submit an OFA Report, nor did they request deviation or extension: Communication and Digital Technologies Forestry, Fisheries, and Environment (requested deviation for 2024/2025) Independent Police Investigative Directorate International Relations and Cooperation Public Enterprises Public Works and Infrastructure Transport Water and Sanitation. Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a 24

  25. Compliance to OFA Directive Cycle 1 (2022/2023) Northern Cape Province Ten of the twelve departments submitted OFA Reports The Health Department submitted a partial report that focused on one district The Education Department requested and received deviation and will submit an OFA Report at the end of 2023/24. Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a 25

  26. Compliance to OFA Directive Cycle 1 (2022/2023) Eastern Cape Province (1) Five of the thirteen departments submitted OFA reports: Cooperative Governance and Traditional Affairs Sport, Recreation, Arts, and Culture Economic Development, Environmental Affairs, and Tourism Human Settlements Provincial Treasury Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a 26

  27. Compliance to OFA Directive Cycle 1 (2022/2023) Eastern Cape Province (2) The following 8 departments did not submit an OFA Report, nor did they request deviation or extension: Office of the Premier Education Health Public Works and Infrastructure Rural Development and Agrarian Reform Safety and Liaison Social Development Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a 27

  28. Compliance to OFA Directive Cycle 1 (2022/2023) Limpopo Province: Ten of the eleven departments submitted OFA reports. The Department of Cooperative Governance, Human Settlements, and Traditional Affairs requested and received deviation and will submit an OFA Report at the end of 2023/24. Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a 28

  29. OFA Progress since inception OFA Progress since inception Year 2: 2023/2024 Cycle 2 of the OFA Programme was initiated with effect from 1 April 2023. Implementation provided to 3 provinces and 13 Departments Departments. support was National 13 National Departments and 2 Government Components at National Level are scheduled to submit OFA Reports by March 2024. Detail list of departments that needs to implement OFA in the second hereunder Kwa Zulu Natal 13 Departments cycle follows Gauteng 15 Departments Mpumalanga 12 Departments Report on the Institutionalisation to be submitted to MPSA by March 2024 In terms of the OFA Directive, departments in Cycle 1 are compelled to submit annual progress reports on the implementation of the improvement plan is to be submitted to MPSA by March 2024. Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  30. National Departments/ Provinces to implement to OFA Directive in Cycle 2 (2023/2024) National Departments supported Agriculture, Land Reform and Rural Development (Capacity Building Provided) Justice and Constitutional Development (Capacity Building Provided to NPA) Defense (Capacity Building Provided) NationalTreasury (Capacity Building Provided) Trade Industry and Competition (Capacity Building Provided) Mineral Resources and Energy (has applied for deviation) Statistics SouthAfrica (Has applied for deviation ) Forestry, Fisheries and Environment ( Deviation granted to Cycle 3 as well as virtual capacity building done) National Departments that have not requested support Correctional Services Office of the Chief Justice Military Veterans Health HomeAffairs & Government Printing Works Employment and Labour Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a 30

  31. National Departments/ Provinces to implement to OFA Directive in Cycle 2 (2023/2024) Provinces provided support through provincial workshop Mpumalanga ProvincialAdministration Kwa Zulu Natal Provincial Administration Gauteng ProvincialAdministration Limpopo Corporate Governance, Human Settlements and Traditional Affairs (Received Deviation in 2022/2023) Government Components listed in schedule 1 of PSA Government Pensions AdministrationAgency Government Technical Advisory Centre (Management briefing/Information session done) Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a 31

  32. OFA : future roll out OFA : future roll out Year 3: 2024/25 (Planned) Cycle 3 of the OFA Programme will be initiated with effect from 1 April 2023. Implementation support will be provided to departments. 12 National Departments and 2 Government Components are scheduled to submit OFA Reports by March 2025. North - West Province 12 Departments Western Cape Province 13 Departments Free State Province 13 Departments Report on the Institutionalisation to be submitted to MPSA by March 2025. In terms of the OFA Directive, departments in Cycle 2 are compelled to submit annual progress reports on the implementation of the improvement plan is to be submitted to MPSA by March 2025. Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  33. 3. DPSA CONTRIBUTION ON INDICATORS SUPPORTED BY MPSA Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  34. Target Key action Head of Public Administration (HOPA) established in 2021 Legislative amendments in progress in Parliament DG Presidency performance contract for 2023/24 integrating HOPA role Roll out to provincial DGs on finalisation of legislation DPSA made formal inputs to the Bill Intergovernmental support, monitoring intervention bill approved by Parliament DPSA is a member of the IFMS Steering Committee and makes inputs into the project 3.3 Integrated Financial Management roll out in national and provincial government departments by 2024 No roll out yet due to delays in procurement (process led by National Treasury) and SIU investigation report (NT has indicated they are seeking Snr Counsel Advise) 3.4 Mandatory in-service training approved by 2020 and implemented by 2022 The Mandatory in-service training Directive was consulted with the National School of Govt (lead department) approved during current FY by MPSA Trends from the Anti Corruption Hotline and crime statistics : 75% of cases finalised during the MTSF PERIOD Growing South Africa together for a capable and ethical Public Service

  35. MTSF Key action 80% of consequence management cases related to corruption finalised within 90 days Ongoing monitoring of disciplinary cases is and the technical assistance is provided to departments that are nt compliant Quarterly FOSAD Reports Annual reports to Cabinet Suspensions Backlog project being implemented in current financial year 100% of Financial Disclosures completed by various categories of public servants Annual disclosures are undertaken 96% SMS (9 536 out of 9 899 SMS) disclosed; 60.9% (69 415 of 114 224 non SMS members (levels 12, 11, all SCM and Finance Officials) Percentage of performance agreements of Executive Authorities and Accounting Officers that are responsive to WYPD priorities Target included in performance contracts of HODs Trends from the Anti Corruption Hotline and crime statistics : 75% of cases finalised during the MTSF period DPSA plays a supportive role in that it is referring cases to the PSC for investigation. In 2021, 14 cases were referred to the PSC, and in 2022, 3 cases were referred to the PSC. 1 case was closed and 1 case was declined. Establish the National Anti-Corruption Advisory Council by March 2021 and establish permanent independent anti corruption by March 2023 DPSA participated in the process of developing anti corruption strategy, NACAC establishment and also participated in one of the NACAC working groups Enable leadership in national and provincial departments to build capacity and intervene to resolve blockages in government bodies and administration pilot the monitoring of co-ordination and capacity building mechanism Proffessionalisation framework HOPA Establishment Growing South Africa together for a capable and ethical Public Service

  36. THANK YOU Growing South Africa together for a capable and ethical Public Service

  37. FOR FURTHER REFERENCE ON MTSF PRIORITY 1 TARGETS SUPPORTED BY MPSA Growing South Africa together for a capable and ethical Public Service

  38. Head of Public Administration (HOPA) established in 2021 The HOPA functions were integrated into 2023/24 contract of the DG in the Presidency to support the President on matters of coordination and the management of heads of department. The DG in the Presidency further chairs FOSAD to ensure that coordination includes provinces. Capacity within DPME at a Chief Directorate level that has been designated to support DG Presidency in this role. The Public Service Amendment Bill, 2023 has been processed to create this role within legislation to ensure that coordination and support across the spheres of government are realized. Growing South Africa together for a capable and ethical Public Service

  39. Intergovernmental support, monitoring intervention bill approved by Parliament Since 2013, the Department of Public Service and Administration (DPSA) and the DCOG (lead department) have engaged in a process to give effect to the provisions of sections 100 and 139 of the Constitution by enacting national legislations to deal with interventions. Following various meetings at the level of Ministers, Deputy Ministers, Directors- General and officials of both DPSA and DCOG, the IMSI Bill was redrafted. The DCOG is in the process of public consultations and finalisation of the Bill for submission to the Cabinet and Parliament. DPSA made formal submissions to the Bill The DPSA is in final stages of mapping business processes towards development of an early warning system Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

  40. Integrated Financial Management roll out in national and provincial government departments by 2024 Inputs provided to National Treasury (lead department) for the development of strategic Programme documentation, including the accelerated implementation approach options with a focus for the DPSA on e-Recruitment, the IFMS Business Case, a revised model for the funding landscape of the system and Programme and the establishment of the Centre of Excellence. Advice, guidance and inputs provided during the consideration of the change in the Solutions architecture and Implementation plan. Assessments and recommendations made on requests from departments to deviate from the Moratorium on acquisition of IT systems that will be provided through the IFMS DPSA is a member of the IFMS Steering Committee No roll out yet due to delays in procurement (a process led by National Treasury) Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

  41. Mandatory in-service training approved by 2020 and implemented by 2022 The Mandatory in-service training Directive was consulted with the National School of Govt (lead department) approved during current FY by MPSA Delays were a result of National Treasury budget allocation processes and funds were ultimately confirmed for 2023/4 and 2024/5 FY Further, the DPSA has led implementation support workshops with departments through the National Human Resources Development Forum amongst others Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

  42. Intergovernmental support, monitoring intervention bill approved by Parliament Since 2013, the Department of Public Service and Administration (DPSA) and the DCOG (lead department) have engaged in a process to give effect to the provisions of sections 100 and 139 of the Constitution by enacting national legislations to deal with interventions. Following various meetings at the level of Ministers, Deputy Ministers, Directors-General and officials of both DPSA and DCOG, the IMSI Bill was redrafted. The DCOG is in the process of public consultations and finalisation of the Bill for submission to the Cabinet and Parliament. DPSA made formal submissions to the Bill DPSA also developing an early warning system which will assist in identifying challenges that require interventions within the public service Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

  43. Citizen Satisfaction Survey: Performance Highlights In the period April 2022 to March 2023, the DPSA conducted a research study that focused on the efficacy of regulated service delivery improvement mechanisms that are in place to ensure quality service delivery to citizens. Both qualitative and quantitative research methodologies were used to gather data from respondents in randomly selected department using five service delivery dimensions, namely: (1) citizen-centeredness; (2) organisational capability and productivity; (3) accessibility management; (4) service delivery improvement performance; and (5) operations management. Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

  44. Citizen Satisfaction Survey Citizen Satisfaction Survey BPM Year Year 1: 2019/20 Target Conceptualisation Satisfaction Survey Project On-boarding of departments. Actual Performance Concept note and BPM Programme Approved of the Citizen Year 2 : 2020/21 Project plans developed and first cohort onboarded Year 3: 2021/22 Conceptualisation of the Citizen relation survey Project Development of state of Public Service Delivery and the Citizen Report Card and onboarding Concept Document developed with the Department of Home Affairs as the key stakeholder The selected departments were in the Health, Basic Education, Police, Rural Development and Land Reform sectors. Respondent data were analysed in terms of three inter-related themes, namely: (1) the appropriateness and coherence; (2) valued addition; and (3) impact and sustainability of service delivery improvement mechanisms. Citizen Satisfaction survey conducted in HomeAffairs Department. Implementation of Project Mpumalanga Provinces Year 4: 2022/23 Year 5: 2023/24 Implementation of the Citizen Satisfaction Survey Project with Department in Gauteng, Limpopo and Home Affairs Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  45. 80% of consequence management cases related to corruption finalised within 90 days The Lead: PSC, Contributing: DOJ&CD and DPSA, Provinces. The DPSA supports the implementation of this indicator through ongoing engagement with law enforcement agencies in the National Priority Crime Operational Committee (NPCOC), as well as supporting the work of the Fusion Centre. The Fusion Centre was established by the NPCOC to prioritise serious corruption cases. Our focus in the Fusion Centre is to identify public service employees involved in criminal cases and to ensure their cases are reported to their departments, and these must prioritised for finalisation. There is also monitoring of disciplinary cases is monitored and the technical assistance is provided to ensure compliance. Non-compliance letters are circulated to non-compliant departments, and quarterly reports are provided to FOSAD. The Unit also prepares yearly reports to Cabinet. A project aimed at clearing the backlog in disciplinary cases is currently in implementation, a full report will be issued in Q4 Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

  46. 100% of Financial Disclosures completed by various categories of public servants The DPSA uses a phased in approach to include more categories, based on two factors: The capacity of the eDisclosure system to accommodate more people and the capacity of departments to perform the task. Senior Management Service (SMS): Other categories (MMS level 11 & 12, OSD level 12 or higher, OSD 11 and SCM, Finance personnel) Due Date 30 April 2023 31 July 2023 Total number 9 899 114 224 Total Complied 9 536 69 415 Total not complied 636 44 809 Compliance Rate (%) 96% (9 536/9 899*100%) 60.8% New categories will be considered, after assessing readiness of the departments to perform more lifestyle reviews on submitted financial interest disclosures and taking into consideration the capacity of the eDislcosure system to accommodate more categories (for which money is required). New categories are supported through workshops and virtual sessions where the use of the system is explained, best practise is shared and specific challenges are addressed. Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  47. 3.9 Percentage of performance agreements of Executive Authorities and Accounting Officers that are responsive to WYPD priorities Target integrated in performance contracts of Heads of Department and performance reported annually. The department has exceeded the national target as follows: 31 October 2023 Women in SMS Persons with Disabilities Target 50% 2% Total number 35 women in SMS 8 persons with disabilities Compliance Status 52,24% (35 women out of 67 posts filled on SMS level) 2,22% (8 persons with disabilities out of 360 filled posts. Target Exceed by 2,24% 0,22% The department has not met the national target of 30% for youth. A deviation of 14,60% is recorded, as the departmental status on 31 October 2023 is 15,40% (61 youth aged 18 35 of the 396 persons employed in the department) Youth is not a designated group in terms of the Employment Equity Act, act no 55 of 1998, as a result the department cannot put in place affirmative action measures to promote the employment of youth as a targeted group (as has been done with the appointment of Women into SMS) posts. The department monitors youth representation as vacant posts are filled. A long-term solution is the review of the organisational structure and creation of entry-level technical positions to attract young graduates. Growing South Africa together for a Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service

  48. Trends from the Anti Corruption Hotline and crime statistics : 75% of cases finalised during the MTSF period The Public Service Commission is mandated by Cabinet to manage the National Anti-Corruption Hotline. DPSA plays a supportive role in that it is referring cases to the PSC for investigation. In 2021, 14 cases were referred to the PSC, and in 2022, 3 cases were referred to the PSC. 1 case was closed and 1 case was declined. Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

  49. Establish the National Anti-Corruption Advisory Council by March 2021 and establish permanent independent anti corruption by March 2023 The DPSA actively participated in the development of the national anti- corruption strategy In August 2022, the President appointed members of the NACAC. The Council is advising the President on matters related to fighting corruption in line with the National Anti-Corruption Strategy 2020-2030. The NACAC is responsible to develop proposals for the President regarding the configuration of an Anti-Corruption body. DPSA is part of the workstream in the NACAC dealing with developing new anti- corruption architecture. Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

  50. Enable leadership in national and provincial departments to build capacity and intervene to resolve blockages in government bodies and administration pilot the monitoring of co-ordination and capacity building mechanism The creation of a head of public administration in the Presidency, through the Public Service Amendment Bill which is currently before Parliament, is envisaged to augment the role of the Director-General in the Presidency to coordinate operational, organisational and administrative matters across government. The Professionalisation Framework has identified gaps and proposed measures to strengthen the State s ability to attract, retain and build the requisite human resource capacity through - recruitment and selection; - induction and on-boarding; - planning and performance management; - continued learning and professional development; - and career progression, succession planning and management of career incidents of heads of department. The necessary legislative reforms to give effect to the recommendations of the Professionalisation Framework are on track for implementation in 2023/2024 financial year and beyond. Growing South Africa together for a capable and ethical Public Service capable and ethical Public Service Growing South Africa together for a

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