Department of Women, Youth, and Persons with Disabilities Annual Report 2022/23 Presentation
The Department of Women, Youth, and Persons with Disabilities (DWYPD) presents its annual report for 2022/23FY, highlighting strategic focus, performance information, governance, human resource oversight, and financial information. The report includes targets, organizational structure, audit action plan, and mandates. Emphasis is on regulating socio-economic transformation, empowerment, and participation of women, youth, and persons with disabilities to ensure integrity, accountability, and professionalism.
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DEPARTMENT OF WOMEN YOUTH AND PERSONS WITH DISABILITIES ANNUAL REPORT 2022/23FY PRESENTATION TO THE PORTFOLIO COMMITTEE 10 October 2023 0
Presentation outline BACKGROUND PART A: STRATEGIC FOCUS AND GENERAL INFORMATION PART B: PERFORMANCE INFORMATION 2020/21 FY PART C: GOVERNANCE PART D: HUMAN RESOURCE OVERSIGHT PART E: FINANCIAL INFORMATION 1
BACKGROUND We are presenting the Annual Report 2022/23 FY for the Department of Women, Youth and Persons with Disabilities (DWYPD). The report includes targets on the Addendum APP 2023/24 FY that was tabled to Parliament. The report outlines the performance of the department against its planned targets. Where targets were not achieved it gives the reasons for deviation from the planned target. Directives from SONA 2022 and the Department s delivery in this regard for 2022/23FY attached as annexure A. Organisational structure attached as annexure B. Audit Action Plan as annexure C BRRR as annexure D Youth Unemployment Programmes E 2
DWYPD Mandate The mandate of the department is to regulate the socio-economic transformation and implementation of the empowerment and participation of women, youth and persons with disabilities. 3
Strategic Focus By regulating the rights of Women, Youth and Persons with Disabilities Integrity Accountability Professionalism Rights of women, Youth and Persons with Disabilities realized 4
Part A: STRATEGIC FOCUS AND GENERAL INFORMATION CONT Department s Organisational Design is structured into 4 components reporting directly to Accounting Officer ODG, Ministry staff and Internal Audit 3 Divisions reporting directly to the Accounting Officer Office of the Director General, Corporate Management Financial Management; 4 Programmes reporting directly to the Accounting Officer Social Transformation and Economic Empowerment; Policy Stakeholder Coordination and Knowledge Management National Youth Development Programme; Rights of Persons with disabilities. 5
Part A: STRATEGIC FOCUS AND GENERAL INFORMATION CONT Budget Programme Structure is structured into four programmes: 1. Administration; 2. Mainstreaming Women s Rights and Advocacy 3. Monitoring, Evaluation, Research and Coordination 4. Mainstreaming Youth and Persons with Disabilities Rights and Advocacy The organisational structure and budget structure will be aligned in the 2024/25 FY. 6
OVERVIEW OF PERFORMANCE INFORMATION 2022-23 FINANCIAL YEAR (FY) Sub-programme Number of annual targets Number of targets achieved Number of targets not achieved Percentage achievement Programme 1: Administration 7 6 1 86% Programme 2:Mainstreaming Women's Rights and Advocacy 11 7 4 64% Programme 3: Monitoring Evaluation Research and Coordination 12 12 0 100% Programme 4: Mainstreaming Youth and Persons with Disabilities Rights and Advocacy 13 10 3 77% DWYPD 2022/23 OVERALL PERFROMANCE 43 35 8 81% 9
PROGRAMME 1 (ADMINISTRATION) 2022/23 FY PERFORMANCE Outcome Output Output Indicator Planned target 2022/23 Annual Actual achievement 2022/23 Deviation from planned target to achievement for 2022/23 Reasons deviation for actual Sub-programme: Departmental Management Improved governance processes and systems for DWYPD Unqualified audit opinion on Predetermined Objectives Unqualified opinion Predetermined Objectives audit on Unqualified opinion Predetermined Objectives Audit on None None Achieved Unqualified opinion Predetermined Objectives audit on Sub-programme: Financial Management Improved governance processes and systems for DWYPD Timeous supplier valid invoices payment of Percentage of all valid invoices paid within 30 days 100% payment of all valid invoices within 30 days. None None Achieved 100% payment of all valid invoices within days Achieved 30 Improved governance processes and systems for DWYPD Equitable economic empowerment, participation and ownership for women youth and persons with Disabilities being at the centre of the national Economic agenda Unqualified audit opinion on Annual financial statements Unqualified Audit opinion on Annual Financial Statements Unqualified Audit opinion on Annual financial statements None None Unqualified audit opinion on Annual financial statements Achieved Procurement spend on entities owned by women Percentage procurement spend on entities owned by women 40% spend owned by women procurement on entities 15% The spending cannot be controlled as this relates to application of SCM policies, procedures and application of the compliance rules and regulations. When awarding, SCM does not have control over the amounts awarded as long as the transaction is compliant. 55% procurement spend on entities owned by women 11
PROGRAMME 1 (ADMINISTRATION) 2022/23 FY PERFORMANCE Outcome Output Output Indicator Planned Annual target 2022/23 Actual achievement 2022/23 Deviation planned actual for 2022/23 from Reasons for deviation target achievement to Sub-programme: Corporate Management Improved governance processes and systems for DWYPD Timeous filling of funded vacancies Percentage Vacancy Rate Maintain a vacancy rate of less than 10% annually As at 31 March 2023, vacancy rate was at 10.6% Vacancies in the Office of Deputy Minister were not filled as the President had not appointed a Deputy Minister Not Achieved Vacancy rate of less than 10% annually not maintained Improved governance processes and systems for DWYPD Implementation of Human Resource Plan Number of reports on Human Resource Plan implemented 4 Reports on the Human Resource plan implemented None None Achieved 4 Reports on the Human Resource plan implemented Improved governance processes and systems for DWYPD Modernised, secure and integrated Information Communications and Security Technologies, infrastructure and Systems Number of reports on Information Technology Strategy and Plan (MITSP) implemented 3 reports on Master Information Technology Strategy and Plan (MITSP) implemented None None Achieved Master 3 reports on Master Information Technology Strategy and Plan (MITSP) implemented 12
PROGRAMME ADVOCACY ) 2022/23 FY PERFORMANCE 2 (MAINSTREAMING WOMEN'S RIGHTS AND Outcome Output Output Indicator Planned Annual target 2022/23 Actual achievement 2022/23 Deviation from planned target to actual achievement for 2022/23 Reasons for deviation Sub-programme: Economic Empowerment of Women Equitable economic empowerment, participation and ownership for women youth and persons with disabilities being at the centre of the national economic agenda participation and ownership for women youth and persons with disabilities Socio economic empowerment index Number of reports produced on the development of the WYPD Socio Economic Empowerment Index 1 report produced on the development of the WYPD Socio Economic Empowerment Index None None Achieved 1 report produced on the development of the WYPD Socio Economic Empowerment Index Achieved 4 interventions to support economic empowerment, and participation of women, youth and persons with disabilities implemented Achieved Interventions to support Economic empowerment, Number of interventions to support economic empowerment, participation and ownership for women, youth and persons with disabilities implemented per year 4 interventions to support economic empowerment and participation of women, youth and persons with disabilities implemented The annual target was amended in the Addendum to include the word ownership The word ownership was omitted on the annual target. Strategy for Economic Empowerment of WYPD Number of reports produced on the development of the Strategy for Economic Empowerment of WYPD 1 report produced on the development of the Strategy for economic empowerment of WYPD None None 1 report produced on the development of the Strategy for economic empowerment of WYPD 14
PROGRAMME ADVOCACY ) 2022/23 FY PERFORMANCE Outcome Output Output Indicator 2 (MAINSTREAMING WOMEN'S RIGHTS AND Planned Annual target 2022/23 Actual achievement 2022/23 Deviation from planned target to actual achievement for 2022/23 Reasons for deviation Sub-programme: Social Empowerment of Women Improved rate of educational attendance and retention of young women and women with disabilities in public sector institutions Intervention to promote Sanitary Dignity Implementation Framework by Provinces Number of progress reports on implementation of Sanitary Dignity Implementation Framework by provinces produced 4 progress reports on Implementation of Sanitary Dignity Implementation Framework by provinces produced The 4 progress reports produced implementation Sanitary Implementation Framework provinces were not aligned to the Technical Description.. The Technical Indicator Description indicates that the report should include amongst others indication percentage of indigent girls and receiving products per province, number of girl friendly water supply, sanitation and hygiene following standards implementing schools. Not achieved on of 4 progress reports on implementation of Sanitary Dignity Implementation Framework by provinces produced produced Dignity on by produced women sanitary Indicator facilities national in For the 2022/23 financial year the focus was only on quintiles 1, 2 & 3 learners. The number of indigent women receiving sanitary dignity was not reported. The number of schools implementing the girl friendly water supply, sanitation and hygiene was not reported as well. 15
PROGRAMME ADVOCACY ) 2022/23 FY PERFORMANCE Outcome Output Output Indicator 2 (MAINSTREAMING WOMEN'S RIGHTS AND Planned Annual target 2022/23 Actual achievement 2022/23 Deviation from planned target to actual achievement for 2022/23 Reasons for deviation Sub-programme: Social Empowerment of Women Improved rate of educational attendance and retention of young women and women with disabilities in public sector institutions with disabilities Interventions to support social empowerment and participation development of women, youth and persons Number of interventions to support social empowerment and participation of women, youth and persons with disabilities implemented per year 4 interventions to support social empowerment and participation of women, youth and persons with disabilities implemented 3 additional interventions to support social empowerment and participation of women, youth and persons with disabilities implemented The 1st reason is that SEW has been able to partner with provinces and thereby forming the low hanging fruit in achievement because of the collaborations. Achieved 7 interventions to support social empowerment and participation of women, youth and persons with disabilities implemented he 2nd reason is that one intervention leads to the possibility of another and if there is a window of opportunity to embark on such interactions and. vailability of time, SEW deems that worth doing. 16
PROGRAMME ADVOCACY ) 2022/23 FY PERFORMANCE Outcome Output Output Indicator 2 (MAINSTREAMING WOMEN'S RIGHTS AND Reasons for deviation Planned Annual target 2022/23 Actual achievement 2022/23 Deviation from planned target to actual achievement for 2022/23 Sub-programme: Social Empowerment of Women Levels of marginalisation, stigmatisation and discrimination and violence against women, girls and persons with disabilities reduced Implementation of the NSP on GBVF Number of reports on the implementation of NSP on GBVF Monitoring Framework developed 4 Quarterly report on implementation of NSP on GBVF Monitoring Framework developed The target was not carried out in the APP The target discontinued in the revised/ addendum APP The NSP on GBVF Monitoring Framework is a tool to monitor the implementation of the NSP on GBVF by national, provincial and Municipalities. The monitoring of the NSP on GBVF is currently being implemented though the below targets in the APP 202223:: - 12 National Departments monitored on the implementation of the NSP on GBVF - 9 provincial departments and 9 municipalities plans monitored on the implementation of NSP on GBVF - 18 GBVF Rapid Response Teams Established - 2 reports on the implementation of comprehensive National GBVF Prevention Strategy developed 17
PROGRAMME ADVOCACY ) 2022/23 FY PERFORMANCE Outcome Output Output Indicator 2 (MAINSTREAMING WOMEN'S RIGHTS AND Planned Annual target 2022/23 Actual achievement 2022/23 Deviation from planned target to actual achievement for 2022/23 Reasons for deviation Sub-programme: Social Empowerment of Women Levels of marginalisation, stigmatisation and discrimination and violence against women, girls and persons with disabilities reduced Implementation of the NSP on GBVF Number of national Departments monitored on the implementation of NSP on GBVF Number of provincial departments and municipalities plans monitored for integration of NSP on GBVF 12 national departments monitored on implementation of NSP on GBVF None None Achieved 12 national departments monitored on implementation of NSP on GBVF The target was not carried out in the APP 9 provincial departments and 4 municipalities plans monitored on the implementation of NSP on GBVF The target was amended in the addendum APP The quarterly targets were not in alignment with the annual target on the number of provincial and municipalities to be monitored 18
PROGRAMME ADVOCACY ) 2022/23 FY PERFORMANCE 2 (MAINSTREAMING WOMEN'S RIGHTS AND Outcome Output Output Indicator Planned Annual target 2022/23 Actual achievement 2022/23 Deviation from planned target to actual achievement for 2022/23 Reasons for deviation Sub-programme: Social Empowerment of Women Levels of marginalisation, stigmatisation and discrimination and violence against women, girls and persons with disabilities reduced Levels of marginalisation, Stigmatisation and discrimination and violence against women, girls and persons with disabilities reduced Implementatio n of the NSP on GBVF Number of GBVF Rapid Response Teams (RRTs) established 18 GBVF Rapid Response Teams (RRTs) established 17 instead of 18 GBVF Rapid Response Teams (RRTs) established One GBVF Rapid Response Team (RRTs) was not established within the 3rd quarter whereas the process was initiated. It was finalised during the 4th quarter The 4th target which is the implementation report developed recommended the Accounting Officer within timeframe. Executive Authority approved outside the timeframes stipulated Department Women, Youth and Persons Disabilities Standard Operating Procedures Policy for Planning Monitoring reporting Not Achieved 18 GBVF Rapid Response Teams (RRTs) established Comprehensiv e National GBVF Prevention Strategy Number of reports on Implementation of Comprehensive National GBVF Prevention Strategy developed 2 reports on implementation of Comprehensive National GBVF Prevention Strategy developed 1 Implementation of the Comprehensive National Prevention developed approved Executive outside the required time frame report on quarter Not Achieved 2 reports on Implementation of Comprehensive National GBVF Prevention Strategy developed GBVF Strategy was and by but the by Authority the The in the of with and and 19
PROGRAMME ADVOCACY ) 2022/23 FY PERFORMANCE 2 (MAINSTREAMING WOMEN'S RIGHTS AND Outcome Output Output Indicator Planned Annual target 2022/23 Actual achievement 2022/23 Deviation from planned target to actual achievement for 2022/23 Reasons for deviation Sub-programme: Social Empowerment of Women Gender, youth and disability rights machineries institutionalized (GEYODI) Framework Integrated Gender, Youth and Disability Machineries Number of GEYODI Machineries convened 2 GEYODI machineries convened None None Achieved 2 GEYODI machineries convened 20
PROGRAMME ADVOCACY: CHANGES TO PLANNED TARGETS 2: MAINSTREAMING WOMEN S RIGHTS AND Outcome Output Output Indicator Planned Annual target 2022/23 Actual achievement 2022/23 Deviation from planned target to actual achievement 2022/23 Reason for deviation Reasons for revisions to the Outputs / Output indicators / Annual Targets Sub-programme: Economic Empowerment of Women Equitable economic empowerment, participation and ownership for women youth and persons with disabilities being at the centre of the national economic agenda Sub-programme: Social Empowerment of Women Levels of marginalisation, stigmatisation and discrimination and violence against women, girls and persons with disabilities reduced Interventions to support economic empowerment, participation and ownership for women youth and persons with disabilities Number of interventions to support economic empowerment, participation and ownership for women, youth and persons with disabilities implemented per year 4 interventions to support economic empowerment and participation of women, youth and persons with disabilities implemented The annual target was amended in the Addendum to include the word ownership The annual target was amended in the Addendum The annual target was amended to include the word ownership which was omitted on the originally tabled APP. Achieved 4 Interventions to support economic empowerment, participation and ownership for women youth and persons with disabilities Implementation of the NSP on GBVF Number of provincial departments and municipalities plans monitored for integration of NSP on GBVF 9 provincial departments and 9 municipalities plans monitored on the implementation of NSP on GBVF The annual target was amended to increase the number of Municipalities plans monitored to 9 The annual target was amended in the Addendum The portfolio of Evidence was approved outside the timeframes stipulated Not Achieved 9 provincial departments and 9 municipalities Plans monitored on the implementation of NSP on GBVF 21
PROGRAMME ADVOCACY: CHANGES TO PLANNED TARGETS 2: MAINSTREAMING WOMEN S RIGHTS AND Reason for deviation Reasons for revisions to the Outputs / Output indicators / Annual Targets Outcome Output Output Indicator Planned Annual target 2022/23 Actual achievement 2022/23 Deviation from planned target to actual achievement 2022/23 Sub-programme: Social Empowerment of Women Levels of marginalisation, stigmatisation and Discrimination and violence against women, girls and persons with disabilities reduced Implementation of the NSP on GBVF Number of reports on the implementation of NSP on GBVF Monitoring Framework developed 4 Quarterly reports on implementation of NSP on GBVF Monitoring Framework developed The target was not carried out in the APP The target discontinued in the revised/ addendum APP The target discontinued in the revised/ addendum APP The NSP on GBVF Monitoring Framework is a tool to monitor the implementation of the NSP on GBVF by national, provincial and Municipalities. The monitoring of the NSP on GBVF is currently being implemented though the below targets in the APP 2022/23: - 12 National Departments monitored on the implementation of the NSP on GBVF 22
PROGRAMME COORDINATION (MERC) 2022/23 FY PERFORMANCE 3: MONITORING, EVALUTION, RESEARCH AND Outcome Output Output Indicator Planned target 2022/23 Annual Actual achievement 2022/23 Deviation from planned target to achievement for 2022/23 Reasons deviation for actual Sub-programme: Policy, Research and Knowledge Management Socio Economic Empowerment WYPD Framework National Gender Policy Number of status reports on the implementation of the National gender policy framework developed 1 Status Report on the Implementation of the National gender policy Framework developed None None Achieved 1 Status report on the implementation of the National Gender Policy Framework developed Rights of WYPD realised Regulations on the socioeconomic rights of Women, Youth and Persons with Disabilities Integrated knowledge hub Number of status reports on the implementation of the Regulatory Framework for WYPD mainstreaming developed 1 Status Report on the Implementation of the Regulatory framework for WYPD mainstreaming developed None None Achieved 1 status report on the implementation of the Regulatory framework for WYPD mainstreaming developed Achieved 2 Progress Reports on the piloting of the Integrated Knowledge Hub developed Accessible available evidenced based knowledge information access services, empowerment and participation women, youth and persons disabilities. and Number of Progress Reports on the piloting of the Integrated Knowledge Hub developed 2 Progress Reports on the piloting of the Integrated Knowledge Hub developed None None and on to for with 24
PROGRAMME COORDINATION (MERC) 2022/23 FY PERFORMANCE Outcome Output Output Indicator 3: MONITORING, EVALUTION, RESEARCH AND Planned target 2022/23 Annual Actual achievement 2022/23 Deviation from planned target to achievement for 2022/23 Reasons deviation for actual Sub-programme: Policy, Research and Knowledge Management Accessible and available evidenced based knowledge and information on access to services, empowerment and participation for women, youth and persons with disabilities. Research reports on government priorities Number of research reports on government priorities focusing on women, youth and persons with disabilities produced 1 research report on Government priorities focusing on women, youth and persons with disabilities produced None None Achieved 1 research report on government priorities focusing on women, youth and persons with disabilities produced Strengthened women, youth and disability rights agenda within global, continental and regional platforms, institutions and engagements towards a better Africa and world Reports on the Implementation of international and regional commitments on women s empowerment and gender equality Number of compliance reports with international and regional instruments on women produced 2 reports on compliance with International and regional instruments on women produced None None Achieved 2 reports on compliance With international and regional Instruments on women produced 25
PROGRAMME COORDINATION (MERC) 2022/23 FY PERFORMANCE Outcome Output Output Indicator 3: MONITORING, EVALUTION, RESEARCH AND Planned target 2022/23 Annual Actual achievement 2022/23 Deviation from planned target to achievement for 2022/23 Reasons deviation for actual Sub-programme: Monitoring and Evaluation Government wide planning, budgeting, M&E address priorities relating to women s empowerment, youth development and the rights of persons with disabilities Gender Responsive, Planning, Budgeting, Monitoring, Evaluation Auditing Framework Percentage (%) of national Departments implementing the GRPBMEA Framework 50% of national departments implementing the GRPBMEAF The target was over-achieved by 43.75% This because Cabinet in the last requested Accounting Officers ensure compliance with reporting on the GRPBMEAF None is also the Achieved 93.75 % of national departments implementing GRPBMEAF and report the All to Monitoring reports on the empowerment of women, youth and persons with disabilities Number of monitoring reports on the empowerment of women, youth and persons with disabilities produced 1 monitoring report on the empowerment of women, youth and persons with disabilities produced None Achieved 1 monitoring report on the empowerment of women, youth and persons with disabilities produced 26
PROGRAMME COORDINATION (MERC) 2022/23 FY PERFORMANCE 3: MONITORING, EVALUTION, RESEARCH AND Outcome Output Output Indicator Planned target 2022/23 Annual Actual achievement 2022/23 Deviation from planned target actual achievement for 2022/23 Reasons deviation for to Sub-programme: Monitoring and Evaluation Government wide planning, budgeting, M&E address priorities relating to women s empowerment, youth development and the rights of persons with disabilities Sub-programme: International Relations, Stakeholder Management and Capacity Building Strengthened women, youth and disability rights agenda within global, continental and regional platforms, institutions and engagements towards a better Africa and world WYPD Number of evaluations conducted empowerment WYPD 1 evaluation report on the empowerment of WYPD produced None None Achieved responsive evaluation on of 1 evaluation conducted on empowerment of women, youth & persons with disabilities WYPD International Relations Strategy Number reports implementation WYPD Relations developed of status 4 status reports on Implementation of the WYPD International Relations Strategy developed None None Achieved on of 4 status reports on implementation of WYPD International Relations Strategy developed International Strategy 27
PROGRAMME COORDINATION (MERC) 2022/23 FY PERFORMANCE 3: MONITORING, EVALUTION, RESEARCH AND Outcome Output Output Indicator Planned Annual target 2022/23 Actual Deviation from planned target to achievement for 2022/23 Reasons deviation for achievement 2022/23 actual Sub-programme: International Relations, Stakeholder Management and Capacity Building Stakeholder Management Management Framework Implementation WYPD Management Framework WYPD Stakeholder Number of progress reports developed 2 progress reports developed on the implementation of the WYPD Stakeholder Management Framework None None Achieved 2 progress reports developed on the implementation of the WYPD Stakeholder Management Framework Achieved on the the of Stakeholder Strengthened stakeholder relations and community mobilisation towards the realisation of women s empowerment, youth development and disability rights Stakeholder engagements on empowerment of women, youth and persons with disability Number of stakeholder engagements on the empowerment of women, youth and persons with disability conducted 12 stakeholder engagements on the empowerment of women, youth and persons with disability conducted None None the 12 stakeholder engagements on the empowerment of women, youth and persons with disability conducted Community mobilisation initiatives on the rights of women, youth and person with disabilities Number of community Mobilization initiatives on the rights of women, youth and persons with disabilities coordinated 4 community mobilisation initiatives on the rights of women, youth and persons with disabilities coordinated None None Achieved 4 community mobilisation initiatives on the rights of women, youth and persons with disabilities coordinated 28
PROGRAMME COORDINATION (MERC) 2022/23 FY PERFORMANCE 3: MONITORING, EVALUTION, RESEARCH AND Outcome Output Output Indicator Planned target 2022/23 Annual Actual achievement 2022/23 Deviation from planned target actual achievement for 2022/23 Reasons deviation for to Sub-programme: International Relations, Stakeholder Management and Capacity Building Stakeholder Management Management Framework Implementation WYPD Stakeholder Management Framework WYPD Stakeholder Number of progress reports developed on the 2 progress reports developed on the implementation of the WYPD Stakeholder Management Framework None None Achieved 2 progress reports developed on the Implementation of the WYPD Stakeholder Management Framework of the Strengthened stakeholder relations and community mobilisation towards the realisation of women s empowerment , youth development and disability rights Stakeholder engagements on empowerment of women, and persons disability Community mobilisation initiatives on the rights of women, youth and person with disabilities Number of stakeholder Engagements on the Empowerment of women, youth and persons with disability conducted 12 stakeholder engagements on the empowerment of women, youth and persons with disability conducted 4 community mobilisation initiatives on the rights of women, youth and persons with disabilities coordinated Achieved None None the 12 stakeholder engagements on the empowerment of women, youth and persons with disability conducted Achieved youth with Number of community Mobilization initiatives on the rights of women, youth and persons with disabilities coordinated None None 4 community mobilisation initiatives on the rights of women, youth and persons with disabilities coordinated 29
PROGRAMME 4: MAINSTREAMING YOUTH AND PERSONS WITH DISABILITIES RIGHTS AND ADVOCACY 2022/23 FY PERFORMANCE Overall performance of Programme 4 in relation to set 2022/23 targets outlined in the DWYPD 2022/23 Annual Performance Plan. Out of 13 targets planned, 10 (77%) targets were achieved and 3 (23%) were not achieved. Programme 4 Annual Performance Report 13 14 10 (77%) 12 10 8 3 (23%) 6 4 2 0 Total targets Achieved Not achieved 30
PROGRAMME 4: MAINSTREAMING YOUTH AND PERSONS WITH DISABILITIES RIGHTS AND ADVOCACY 2022/23 FY PERFORMANCE Outcome Output Output Indicator Planned target 2022/23 Annual Actual achievement 2022/23 Deviation from planned target to achievement 2022/23 Reasons deviation for actual for Sub-programme: Advocacy and Mainstreaming for the Rights of Persons with Disabilities Strengthened women, youth and disability rights agenda within global, continental and regional platforms, institutions and engagements towards a better Africa and the world Number of compliance reports with national and International obligations on the rights of persons with disabilities produced Number of compliance reports with national and International obligations on the rights of persons with disabilities Number of reports on compliance with national and International obligations on the inclusion of persons with disabilities produced 1 status report on compliance with national and international obligations on the inclusion of persons with disabilities produced 1 status report on compliance with national and international obligations on the inclusion of persons with disabilities produced but approved by the Executive Authority outside the require timeframe The submission requesting approval of the portfolio of evidence was approved by the Executive Authority outside the timeframes stipulated in the Department of Women, Youth and Persons with Disabilities Policy for Planning, Monitoring and Reporting None Not Achieved 1 status report on compliance with national and international obligations on the inclusion of persons with disabilities produced Number of analysis reports on draft Annual Performance Plans for all national Government departments 1 analysis report on draft Annual Performance Plans for all national Government departments produced None Achieved 1 analysis report on draft Annual Performance Plans for all national Government departments produced 34
PROGRAMME 4: MAINSTREAMING YOUTH AND PERSONS WITH DISABILITIES RIGHTS AND ADVOCACY 2022/23 FY PERFORMANCE Outcome Output Output Indicator Planned Annual target 2022/23 Actual achievement 2022/23 Deviation planned target to actual achievement for 2022/23 from Reasons deviation for Sub-programme: Advocacy and Mainstreaming for the Rights of Persons with Disabilities Strengthened women, youth and disability rights agenda within global, continental and regional platforms, institutions and engagements towards a better Africa and the world tool disability rights monitoring tool developed Evaluation on the Implementation of the White Paper on the Rights of Persons with Disabilities developed Number of draft evaluation reports on the implementation of the White Paper on the Rights of Persons with Disabilities developed 1 draft evaluation report on the implementation of the White Paper on the Rights of Persons with Disabilities developed None None Achieved 1 draft evaluation report on the implementation of the White Paper on the Rights of Persons with Disabilities developed Achieved Status report on disability rights Number of status reports on the None None 1 status report on the disability rights monitoring tool developed 1 status report on the disability rights monitoring tool developed 35
RISK MANAGEMENT The department has an approved Risk management Policy and Strategy that articulates the organisational risk management approach and methodology. The policy enables management to pursue the department strategy and take advantage of potential opportunities whilst managing the potential adverse implications and risk associated therewith. The department conducted a review of strategic, operational, fraud and corruption risk process which assisted in identifying new emerging risk as required by Treasury Regulations Section 3.2.1.Strategic Operational and fraud risk assessment are conducted annually to align with DWYPD adopted strategy and its risk profile. Department has an established Risk Management Committee that advises the Accounting Officer on matters of risk management in fulfilling its mandate as required by section 38(1)(a)(i) of the Public Finance Management Act, 1999 (Act No. 1 of 1999) (the PFMA). The Audit and Risk Committee independently monitors the effectiveness of the Risk Management measures within the department. The Risk Management Committee meetings are held quarterly basis to review the progress made on the mitigation actions agreed upon during the development of risk registers. The RMC report serves at MANCO for adoption, Audit and Risk Committee provides independent assurance on the overall systems of Risk Management. The strategic, and operational risk registers are align to the departments set priorities, and strategy. The department on a quarterly basis reported on the implementation of mitigations in the strategic and operational risk register to ensure improvements to the department s performance are realised. A service provider will be appointed to evaluate the effective of risk management within the department 37
FRAUD PREVENTION AND ANTI-CORRUPTION MANAGEMENT The Department is committed to zero tolerance with regard to fraud and corruption and adopted effective and efficient systems to prevent fraud and corruption within the department. The Risk Management Unit has made different strides in this regard, it has performed a fraud risk assessment to identify specific fraud schemes and risks, this has resulted in a Fraud Risk Register that is continuously monitored on a quarterly basis. The Audit and Risk Management Committee meetings were held on a quarterly basis to review the progress made on the mitigation actions agreed upon during the development of Fraud Risk Registers. Employees are continuously encouraged to report corrupt activities anonymously through National Anti- Corruption Hotline (NACH) of the Public Service Commission (PSC) and through the Department fraud email facility. Risk Management office monitors regularly all the reported fraud and corruption cases through the department fraud email facility and Presidential Hotline 38
CODE OF CONDUCT The Department of Women Youth and Person with Disabilities has an approved Code of Conduct that is compliant with the Code of Conduct as set out in Chapter 2, Part 1 of the Public Service Regulations, 2016. The Code of Conduct sets guidelines to ensure good governance and ethical conduct of employees in terms of the respect of human rights, rules of law, accountability, transparency in government and service delivery to the public service, personal conduct and private interests. The code applies to all employees from the most junior to the most senior. It is mandatory for all employees to acquaint themselves with the Code to ensure a culture of zero tolerance to corruption. The department has appointed ethics officers to promote integrity and ethical behaviour within the Department. Ethics awareness was prioritised and implemented as a deterrent to incidents of fraud and corruption. Any contraventions the Code of Conduct shall constitute misconduct and the respective supervisor or manager must institute disciplinary action against such employee without delay in terms of the Disciplinary Code and Procedure. 39
2022/23 PART D: HUMAN RESOURCE OVERSIGHT HR OVERSIGHT REPORTS Q1 Q2 Q3 Q4 Approved posts Filled posts Funded vacancies 143 135 8 3 7.0% 5.6% 16.2% 52.5% 19.3% 4.4% 22 36 90.0% 3.5 14.4 143 132 11 4 9.3% 7.7% 20.6% 51.3% 18.9% 4.5% 52 35 87.5% 12.3 16.2 142 127 15 5 11.9% 10.6% 19.9% 51.4% 20.5% 3.9% 69 33 89.2% 6.4 20.6 141 126 15 5 11.9% 10.6% 23.8% 52.6% 19.0% 4.0% 83 35 87.5% 6.4 21.2 SMS vacancies (number and %) Vacancy rate Turnover rate Representation of women in SMS positions Representation of Youth (<35 years) Representation of persons with disabilities Training opportunities provided Signed Performance Agreements (number and % of SMS members per quarter) Average number of day s sick leave taken Average number of day s annual leave taken 41
VACANCIES As at 31 March 2023, there were 15 funded vacancies (10.6%) in the Department Post 1. DDG, PSCKM 2. Chief Director, Stakeholder Coordination and Outreach Submission to readvertise 3. Director, Communication 4. Director, International Relations 5. Deputy Director, Governance and Compliance, RPD 6. Deputy Director, Advocacy and Mainstreaming, RPD 7. Deputy Director, Risk Management 8. Admin Officer, GBVF Secretariat Status Vetting results and reference checks Advertised Readvertised Shortlisting in process Advertised To assume duties on 01 April 2023 Advertised Prerogative of EA Subject to the appointment of a Deputy Minister Prerogative of EA 9. Registry Clerk (Ministry) 10. Head of Office 11. Private Secretary 12. Parliamentary and Cabinet Coordination 13. Registry Clerk 14. Driver/Messenger 15. Household Aide 42
TERMINATIONS Terminations of service as at 31 March 2023 % of Total Terminations - Nature of Termination Number - Dismissal 10 22.7 Resignation 1 2.3 Retirement Transfer to other Public Service Departments 2 4.5 Expiry of Contract 30 68.2 Other (promotion within Department) 1 2.3 44 100.0 TOTAL 43
LABOUR MATTERS As at 31 March 2023 No financial misconduct was reported or investigated in 2022/23. No employee on special leave. No employee on precautionary suspension. No employees were dismissed for misconduct. One (1) disciplinary hearings in process. Eight (8) grievances lodged; seven (7) in process. One (1) dispute logged with Council. 44
ACHIEVEMENTS AND CHALLENGES The 2022 MTEF Compensation of Employees allocation did not increase the baseline allocation; accordingly, no funds were available for the funding of additional posts in 2022/23 other than the filling of funded vacancies as they arose in the course of the FY. The organisational redesign process progressed with concurrence being obtained from the MPSA on 24 March 2023 with the redesigned structure and post establishment. The concurred structures were submitted to the Executive Authority for approval. The revised structure makes provision for the creation of an additional 18 posts that realised from the reprioritisation of funds under Office Accommodation. These savings have been reflected in an increased 2023 CoE baseline allocation with effect from 01 April 2023. The vacancy rate of 10.6% is above the annual target of 10%. This can be attributed among others, to vacancies in the Office of the Deputy Minister. The annual target related to the MTEF HR Plan was met by submitting four (4) HR Planning Y2 Implementation Reports. 45
ACHIEVEMENTS AND CHALLENGES Four SMS members failed to submit Performance Agreements by 31 May 2022: one level 15 member submitted an invalid performance agreement; engagement was done between the incumbent, Executive Authority and Director-General; two level 13 members submitted late; the matters have been resolved; one level 13 was on incapacity leave and did not comply; there is a dispute that is being mediated. Given the termination of the National State of Disaster, prescribed COVID-19 restrictions have been lifted in the workplace and the Department has returned to normal work conditions with no further restrictions. 46
ADDITIONAL POSTS TO BE CREATED 1. Director: Human Resource Management 2. Deputy Director: International Relations 3. Legal Admin Officer 4. Deputy Director: Information Communication Technology 5. Deputy Director: Labour Relations and EHW 6. Assistant Director: Social Cohesion 7. Assistant Director: Evaluation 8. Assistant Director: International Relations 9. Assistant Director: Knowledge Management 10. Assistant Director: Governance and Regulation for RPD 47
ADDITIONAL POSTS TO BE CREATED 11. Assistant Director: Advocacy and Mainstreaming for RPD 12. Assistant Director: Economic Empowerment 13. Assistant Director: Internal Control 14. Assistant Director: Anti-corruption, Ethics and Integrity Management 15. Assistant Director: Communication 16. Assistant Director: Operational Audit 17. Assistant Director: SCM Demand and Acquisition 18. Assistant Director: Financial Accounting 48
2022/23 ORGANISATIONAL ENVIRONMENT Through the 2022 MTEF Compensation of Employees baseline allocation, the DWYPD was able to fund 141 posts, allocated as follows: Number of posts Proportion- ate % Vacancy rate Programme Vacancies Administration 52.5% 9 12.2% 74 Mainstreaming of the Rights of Women and Advocacy Monitoring, Evaluation, Research and Coordination Mainstreaming of the Rights of Youth and Persons with Disabilities 14.9% 1 4.8% 21 18.4% 3 11.5% 26 14.2% 2 10.0% 20 100% 15 10.6% Total 141 49
