2020 Feasibility Studies Program Overview
This presentation provides an overview of the 2020 Feasibility Studies Program, including program purpose, expected outcomes, technical areas of interest, participant eligibility, proposal submission process, and more. The program aims to support the development of business plans for renewable energy technology deployment and demonstration projects in Saudi Arabia, facilitating partnerships, IP agreements, off-taker connections, sales strategies, and financial projections.
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Presentation Transcript
Technology Localization and Technology Localization and Commercialization Initiative Commercialization Initiative Overview of the 2020 Feasibility Studies Program 1
Notice To Webinar Attendees Notice To Webinar Attendees This webinar explains information found in the Feasibility Studies RFP. No new information will be shared during this webinar. If there are inconsistencies between this webinar, and the RFP, adhere to the RFP language, or seek clarification at: TLC@energy.gov.sa All applicants are strongly encouraged to read the Feasibility Studies RFP and adhere to all stated requirements. 2
Presentation Overview Presentation Overview Program Purpose and Expected Outcomes Technical Areas of Interest Eligible Participants and Team Roles Overview of the Proposal Submission Process Submitting a Letter of Intent Preparing a High-Quality Proposal Submitting Your Completed Proposal to K A CARE The Proposal Evaluation Process 3
Program Purpose and Expected Outcomes Program Purpose and Expected Outcomes 4
Purpose of the Feasibility Studies Program Purpose of the Feasibility Studies Program and Expected Project Outcomes and Expected Project Outcomes Maximum K A CARE funding: 0.375 M SAR Funding mechanism: Fixed price contract (no cost share) Who can apply: All institutions, for and non-profit, around the world, are eligible to apply. Maximum project duration: 12 months Requirements: The study period must be used to develop a business plan for deploying a renewable energy technology in KSA, and to plan a demonstration project showing the benefits of the technology. Expected outcome: Foreign companies can find local Saudi partners and structure IP agreements. Awardees can find off-takers, develop sales strategies, and create financial projections. 5
Technical Areas of Interest Technical Areas of Interest 6
KACARE TLC 2020 RFP K A CARE TLC 2020 RFP Topic Areas of Interest Topic Areas of Interest Technology Themes THEME 1: Building Integrated Renewable Energy Systems THEME 6: Solar Cooling and Cold Storage THEME 2: Solar Thermal Applications THEME 7: Green Hydrogen THEME 3: Renewable Energy in Water Management THEME 8: Waste to Energy THEME 9: Other Promising Renewable Energy Technologies THEME 4: Renewable Technologies for Grid Management THEME 5: Shallow Geothermal Applications 7
Eligible Participants and Team Roles Eligible Participants and Team Roles 8
Eligible Applicants Eligible Applicants This funding opportunity is not restricted to local Saudi organizations. All organizations located globally are encouraged to apply for a feasibility study award under this RFP. Eligible applicants include: domestic organizations, foreign organizations, universities, research institutions, etc. The K A CARE TLC initiative operates a matchmaking portal that can be used to identify project partners, if needed. Visit https://www.kacare.gov.sa/en/tlc/Pages/MatchMaking.aspx to register. 9
Desired Team Attributes Desired Team Attributes Project Teams for Feasibility Studies should possess the following: Access to, control over, or prior history in deploying a renewable energy technology, which has the potential to be applied in Saudi A knowledge of the supply chain needed to provide the renewable technology Prior experience in developing business plans, or determining customer requirements for new products The ability to conduct meetings and interviews with potential partners, suppliers, and customers within KSA 10
Overview of the Proposal Submission Process Overview of the Proposal Submission Process 11
Overview of the Proposal Submission Overview of the Proposal Submission Process Process Letter of Intent Full Pre-development Engagement with local companies, industry experts and key stakeholders Proposal Selection and Award RFP Release Invitation to Full Proposal Merit Review 12
Timeline for Submitting Necessary Timeline for Submitting Necessary Documents Documents Full Proposals Due 09-December RFP Release 18-June Contract Signing 21-March Letter of Intent Due 20-September Selection Notifications 25-January 13
Submitting a Letter of Intent Submitting a Letter of Intent 14
Letter of Intent Submission Instructions Letter of Intent Submission Instructions The Letter of Intent informs K A CARE that you plan to submit a full proposal in response to the RFP. This allows K A CARE to prepare for the merit review of all proposals, by ensuring there are reviewers with appropriate expertise and no conflicts of interest. The Letter of Intent is a mandatory part of the application process. K A CARE will review your LOI and provide feedback via email. 15
KACARE has provided a template to assist in preparing your letter of intent. The letter of intent should contain three sections, explained in the following slides Follow the instructions provided, then delete the instructions from the document Provide Basic Project Information on the Cover Page 16
The Technology Description section should describe the renewable energy technology that your team has access to, control over, or prior history in deploying. The technology described should align with the topic areas that K A CARE has identified in Appendix A of the RFP. 17
Use the Team Structure and Members section to describe every organization that will participate in the execution of the project, and the specific contributions that they will make. This section should also justify the qualifications of each participant, based on their past experience. 18
Use the third section of the template to detail the budget for the project. Clearly indicate the total amount of funding requested from K A CARE, as well as any funding amount that will be contributed by the project team. 19
Letter of Intent Submission Instructions Letter of Intent Submission Instructions LOI submissions shall be made via email. Completed LOIs shall be emailed as attachments, in pdf file format, to: TLC@energy.gov.sa Please use the following format for the subject line of your email: Proof of Concept Program Letter of Intent Your Company Name 20
Letter of Intent Response from KACARE Letter of Intent Response from K A CARE After reviewing your LOI, K A CARE will send your organization an email, containing a unique control code that you will need to submit your full proposal. This control code will be referenced in your full proposal submissions, on the cover page of each document, and in the filename for each document submitted electronically through Etimad. K A CARE may provide additional comments in its response to your LOI, including a warning concerning any aspects of your project that could result in disqualification. 21
Preparing a High Preparing a High- -Quality Proposal Quality Proposal 22
Required Proposal Documents Required Proposal Documents Document Format Description Commitment letter pdf Official letters from the project lead and all project partners Technical proposal pdf Technical description of the proposed study Statement of qualifications pdf Past experience of the bidding organizations and personnel Study execution plan pdf Work plan, including tasks, deliverables, and milestones Financial proposal pdf A written description of the project financial plan Financial spreadsheet xlsx A spreadsheet explaining the project finances Project Study summary slide ppt An overview slide that summaries the entire project 23
Using the Commitment Letters Template Using the Commitment Letters Template 24
The purpose of the Commitment The purpose of the Commitment Letters document. Letters document. Commitment letters attest that all project partners understand their role, and agree to fulfill their agreed upon responsibilities, if the project is awarded. Commitment letters must be dated and signed by an authorized representative of each partnering organization. 25
KACARE has provided a template. Describe the role that each project partner will play. Follow the instructions provided, then delete the instructions from the document Each partner must sign the document, and state their commitment to the project. Provide Basic Project Information on the Cover Page 26
Using the Technical Proposal Template Using the Technical Proposal Template 27
The provided template has three required sections. Please complete all sections within the template. Limit your response to 15 pages. Follow the instructions provided, then delete the instructions from the document Provide Basic Project Information on the Cover Page 28
The executive summary should provide an overview of the entire project. This includes the project goals, major tasks, expected outcomes, the institutions involved, and the respective roles that they will play in executing the project. 29
The market need section should justify the need for the chosen renewable energy technology in KSA. This section should describe the economic conditions related to deployment of the technology in KSA. References should be provided, and assumptions should be clearly stated and justified. 30
The technical description section should detail the problem that exists, and the renewable energy solution proposed. This section must also discuss any anticipated impacts of operating the proposed technology in Saudi weather conditions. 31
Using the Statement of Qualifications Template Using the Statement of Qualifications Template 32
Use the statement of qualifications to prove that your team is qualified for the project that you are proposing. A template has been provided by K A CARE Provide Basic Project Information on the Cover Page Your response must be limited to 5 pages. Follow the instructions provided, then delete the instructions from the document 33
Use the Team Structure and Members section to describe every organization that will participate in the execution of the project, and the specific contributions that they will make. This section should also justify the qualifications of each participant, based on their past experience. 34
The Past Performance section should be used to explain the relevant past projects that justify the qualifications of each project participant. Please use the table format provided in the template to describe the past projects. 35
The Key Personnel Biographical Information section should provide biographies, resumes, or CV s for each of the key people involved in the proposed project. 36
Using the Study Execution Plan Template Using the Study Execution Plan Template 37
This document should explain how the project will be managed. Use it to describe the proposed tasks, expected outcomes, and deliverables. Provide Basic Project Information on the Cover Page Limit your response to 10 pages. Follow the instructions provided, then delete the instructions from the document 38
Concisely describe the objectives of the project. 39
Provide an overall description of the proposed plan for realizing the project objectives. 40
List all of the tasks and subtasks that will be performed during the project. Describe the deliverables associated with each task and subtask. Discuss any project milestones. The relationship between the project tasks and objectives should be clear. 41
Section 4 should provide additional details for each project milestone. Use the provided table to format your response. Additional details include the expected completion date for each milestone, and the method by which each milestone will be verified. 42
Provide a visual project schedule, showing the key dates for all project tasks and milestones. 43
Using Appendix F Using Appendix F Studies , the Financial Spreadsheet Template the Financial Spreadsheet Template Studies , 44
Completing the Financial Spreadsheet Completing the Financial Spreadsheet Use the spreadsheet to detail the project finances. The spreadsheet has four tabs complete them in order, beginning with the START Instructions tab. 45
Completing the Financial Spreadsheet Completing the Financial Spreadsheet Use tab 1. Financial Summary to provide an overview of the project finances. Fill in the yellow boxes. Do not make any changes to the blue or green boxes. 46
Completing the Financial Spreadsheet Completing the Financial Spreadsheet Use tab 2. Deliverables and Payments to specify the payments expected for each project deliverable. The deliverables in Appendix F must match the Study Execution Plan. 47
Completing the Financial Spreadsheet Completing the Financial Spreadsheet This tab has been prepopulated with expected deliverables and funding amounts, based on the RFP. Please adjust all values according to the specific details of your proposed project. 48
Completing the Financial Spreadsheet Completing the Financial Spreadsheet Do not make any changes to tab 3. Etimad Price Submission Table This table will be updated automatically, based on your entries in tabs 1. and 2. 49
Using the Financial Proposal Template Using the Financial Proposal Template 50
