Chesapeake Executive Council Meeting Planning Details
Discover the comprehensive planning details for the 2012 Chesapeake Executive Council Meeting, including priority action items, logistics, member confirmations, and nearby hotel accommodations. Stay informed about the agenda, communications plan, and media schedule for this important event in environmental conservation.
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2012 Chesapeake Executive Council Step By Step, Stream by Stream: Restoring our Waters Planning Team Powerpoint Weekly Conference Call info: Dial (866) 299-3188 then Code 267 985 6222 EC Meeting PRIVATE/Briefing page: http://www.chesapeakebay.net/ecbrief/2012_executive_council_briefing_book EC Meeting PUBLIC page: http://www.chesapeakebay.net/about/ecmeeting/2012_executive_council_meeting March 21, 2025 2012 Executive Council Meeting Planning Powerpoint 1
Table of Contents Executive Council Planning Areas Slid e Adv Com DC CBC MD PA VA EPA/ CBP DE NY WV Planning Planning Meeting Schedule 3 Priority Action Items for Today 4 Logistics Location and Date 5 EC Chair Invitations 6 EC Member Confirmation 7 Content Theme/Focus Areas 8-9 Agenda 10 Agenda - Annotated 11-12 State of the Program Package 13 Advisory Committee Reports 14 Communications Media Plan 15-17 Media Schedule/deadlines 18 News Conference staffing & Qs&As 19-20 Execution Internal Website/Shared Directory 21 Briefing Materials (bios) 22 Meeting Day Logistics Staffing, Security 23-26 Physical Layouts 27 + Pending Past Due Task Complete March 21, 2025 2012 Executive Council Meeting Planning Powerpoint 2
Priority Action Items Today (7.2.12) Review Annotated Agenda in total Morning Session Pvt Lunch Discussion Trading (update from EC Chair Carin) Press Conference Announce local gov t recipients (update from EC Chair Carin) Passing of gavel and gift? State Highlights (need Tues), Press Release (Thurs) Security, staffing complete? March 21, 2025 2012 Executive Council Meeting Planning Powerpoint 3
Logistics Executive Council Member Confirmation Confirmed Members Availability Confirmed Contact: Margaret Enloe 410-267-5740 margaret.enloe@chesapeakebay.net Unconfirmed Members 1. EPA 2. CBC 3. MD 4. DC 5. PA 6. VA 7. DE 8. WV 9. NY 10.USDA Lisa Jackson, Administrator, EPA / EC Chair Emmet W. Hanger, Jr., Senator Martin O Malley, Governor Vincent Gray, Mayor Michael Krancer, Secretary, DEP Doug Domenech, Secretary, Natural Resources Collin O Mara, DNREC Teresa Koon, DEP Jim Tierney, DEC (expected, pending invite letter receipt) Kathleen Merrigan, Agric. Deputy Secretary March 21, 2025 2012 Executive Council Meeting Planning Powerpoint 4
Hotels near Gunston Hall Lorton - Comfort Inn, Gunston Corner - www.cigunston.com (closest) Woodbridge/Potomac Mills - Inns of Virginia www.innsofvirginia.com - Hampton Inn www.hamptoninn.hilton.com - Quality Inn www.qualityinnwoodbridge.com - Spring Hill Suites www.potomacmillshotel.com March 21, 2025 2012 Executive Council Meeting Planning Powerpoint 5
Meeting Agenda - Annotated 10:15-10:30 10:30-12:35 10:30-10:40 10:40-12:15 (10:40-11:15) (11:15-30) EC members arriving Morning Session PUBLIC Welcome - Gunston Hall Acting Director, Mark Whatford Welcome, Agenda, Overview Lisa Jackson, EC Chair Program Updates - Update on 2011 EC Commitments - State of Program report includes: Program overview & Restoration Indicators - Restoration Progress (Milestones) Discussion w/ presenters Shawn Garvin, PSC Chair (5mins) Nick DiPasquale, CBP Director (15mins) Jeff Corbin, EPA (15 min) (11:30-12) (12-12:15) CAC, STAC, LGAC briefings (10 min ea.) Discussion w/ Advisory Committees (15 mins) Lightning Talks (PA) Conewago as Showcase Watershed Matt Royer, Penn State (MD) Financing Stormwater in Pocomoke Watershed - Dan Nees, Envir. Finance Center (DC) Urban Stream Restoration on the Anacostia Peter Hill, DDOE (VA) Funding Wastewater Chris Pomeroy, VA Assoc. of Municipal WW agencies 12:15-12:35 - - - - March 21, 2025 6
Logistics / Set up Projector Screen Morning Meeting (10:15am-12:35pm) Ann Mason Room DE WV MD VA EPA USDA +1 s chairs +1 s chairs DC CBC AV Table NY PA Jeff C. CBP Dir. Shawn Garvin 8 ft CAC LGAC STAC Table for lunches GIT Chairs Exit to courtyard /lunch 40 Chairs 40 Chairs 8 ft Table for lunches Aisle Contact: Lori Mackey, CBPO mackey.lori@epa.gov, (410)267-5715 Entry PRESS TABLE
Private Lunch - Annotated 12:35-2:00 Lunch 12:35 12:45-1:40 1. Attracting and collectively supporting targeted, public funding to Bay 2. Farm Bill discussion Dep. Sec. Kathleen Merrigan (USDA) 3. Land & Water Conservation Fund discussion Sen. Hanger (CBC) 4. Trading EC Chair 1:40 -2 Business 5. Nomination & vote on new EC Chair 6. Briefing on Theme & Press Event Group Photo Opp / Walk to/transition to lunch Suggested Discussion Topics (20 min ea.) 2-2:10 Transition to Press Conference March 21, 2025 8
Logistics / Set up To Courtyard Lunch (12:35pm 2pm) Hertle Library DiPasquale Bisland Enloe NY DE DE +1 USDA USDA +1 DOI Detail: Lunch for staff and guests avail. for purchase if ordered in advance on EC public webpage. NY +1 WV PA +1 CBC +1 PA EC Table CBC Sen. DC VA DC +1 VA +1 EPA +1 EPA +2 EPA MD MD +1 Entry TO KITCHEN Buffet Lunch Entry Egress to Press Conf Entry fr Courtyard Exit Entry
Press Conference - Annotated Questions for EC Chair: Announce NFWF recipients of Local Govt Tech. Assistance? gift giving? 2:15 3:15 2:15 Administrator Jackson remarks 2:25 Governor O Malley remarks 2:35 Senator Hanger remarks 2:45 Mayor Gray remarks 2:55 Passing of gavel 2:55-3:15 Media Q&A and buffer time March 21, 2025 10
Logistics / Set up News Conference 2:15pm 3:15pm Ann Mason Room OR Outdoors under shade tree (Open to the Public) Flags MD DC VA NY WV DE USDA PA CBC EPA Podium w/mic & Speaker CBPO Logo & MULT BOX 8ft table w/ 5 chairs and water 2 mics 8ft table w/ 5 chairs and water 2 mics 40 Chairs 40 Chairs Aisle Press Press INSIDE: EC enter from this direction
Communications Media Plan Contact: Margaret Enloe Status 410-267-5740, menloe@chesapeakebay.net Due Date: June 14 Components: Media Advisory June 27(informal) AND July 2(formal) Due to the July 4 holiday, there will be two advance notices to media announcing the EC Meeting. The 1st will be an unofficial notice to go out June 27; the 2nd formal advisory will go out first thing July 2. The media advisory will focus on the theme of implementation (w/o saying implementation) and set a positive, hopeful tone for the day. The advisory will include listing of key public figures participating and details on event location and time. Media will be asked to confirm attendance. Media Outlets Advisory & E-versions of Media Kit to: - 400 media outlets on Communication Office s comprehensive list of media in the watershed. - 8-10 select pitches/phone calls: - The Associated Press, The Richmond Times-Dispatch, Virginian Pilot, The Daily Press in Norfolk, The Washington Post, The Baltimore Sun, The Capital in Annapolis, Va. radio stations, WAMU (DC). March 21, 2025 2012 Executive Council Meeting Planning Powerpoint 12
Communications Media Plan Contact: Margaret Enloe 410-267-5740, menloe@chesapeakebay.net Components: News Release & Media kit July 9 2:00pm Embargoed copy: Friday, July 8 Final copy: July 9 at 2pm from EC meeting after new Chair is voted in. Messages: -Focused on improved implementation theme & supporting activities from the day (see slide -Will include backgrounders/fact sheets on milestones. -List of state and federal highlights for 2011 - Media Outlets same as those who rec d advisory March 21, 2025 2012 Executive Council Meeting Planning Powerpoint 13
Communications Media Plan Communications Staffing for Day of EC Meeting: 8 am Media Advisory reminder to media Margaret Enloe 9:30 am Event Staff meeting / CBP display set up All /Caitlin Finnerty All day Media Sign In Caitlin Finnerty All day Photos of meetg/EC/VIPs; Scope out location for grp pic Steve Droter 10am-12:35 pm Supervision / Live Tweet Meeting Margaret Enloe 12:40-2:00 Sit in on Private Lunch Margaret Enloe 12:15-1:00 Guest/staff lunch mgt. & Gunston Hall activity support Caitlin Finnerty 1:00-2:00 Set up press conf. (w/ Lori M. & Tim W.) Caitlin Finnerty By 2:00 pm E-media kit, web story posted, ongoing Twitter feed Margaret Enloe 2:15 Supervise Press event, Live tweet Margaret Enloe 3:15 EC Group photo Margaret Enloe & Steve Droter 3:15 EC interviews with media Margaret Enloe March 21, 2025 2012 Executive Council Meeting Planning Powerpoint 14
EC Members Security Contact Public Affairs Contact +1 (at lunch) Notes Sam Wiggins Wiggins.samuel@epa.gov Jeff Corbin??? - Jeff Corbin - Special Advisor for the Chesapeake Bay and Anacostia Shawn Garvin EPA Region 3, Admin Secretary Bob Summers, Maryland Department of Environment EPA - Lisa Jackson, Admin. (confirmed) Advance Staff: TBD - Section Lt. Charles Ardolini (410-974-2991) cardolini@gov.state.md.us Darlene Pisani / Josh Davidsburg MD - Martin O Malley, Gov. (confirmed) Jack Frye Jack Frye Jack Frye CBC Sen. Emmet Hangar, Chair (confirmed) DC - Vincent Gray Mayor (confirmed) Alex Simbana Donna Henry donna.henry@dc.gov Katy Gresh kagresh@pa.gov 717-787-1323 Christophe Tulou No security contact. Pat Buckley PA - Michael Krancer, Sec., DEP (confirmed) No security contact. Jeff Caldwell Jeff.Caldwell@governor.virginia.gov Anthony Moore, Deputy Secretary of Natural Resources CB Restoration VA - Doug Domenech, Sec. Of Natural Resources (confirmed) No security contact. Carol Riggs Carol.Riggs@state.de.us Ed Kee, Sec., DE Dept. of Ag Edwin.Kee@state.de.us Ann Mills DE Collin O Mara, Sec., DNREC (confirmed) No security contact. Jody Fagan Jody.fagan@wdc.usda.gov *USDA needs to bring their flag, pole, and topper. USDA Kathleen Merrigan, Dept. Sec. (confirmed) Deputy Under Secretary for Natural Resources and Environment N/A Tom Aluise 304-926-0499 ext. 1338 N/A WV - Teresa Koon, Asst. Dep. Director, DEP (confirmed) Thomas.J.Aluise@wv.gov No security contacts. Ben Sears brsears@gw.dec.state.ny.us N/A NY - Jim Tierney, Asst Commissioner for Water Resources, DEC (unconf) March 21, 2025 2012 Executive Council Meeting Planning Powerpoint 15
