College Process Alignment Workgroup's Strategic Presentation for Operational Efficiency
Enhance operational efficiency through the alignment of processes across colleges, aiming to boost efficiency, ensure policy consistency, implement best practices, and review system customizations. Stay updated on the progress and next steps of the Process Alignment Workgroup towards achieving these goals.
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Presentation Transcript
PROCESS ALIGNMENT WORKGROUP (PAW) College-Driven Agency-Supported Leadership-Endorsed Presentation to BAR, Jan. 16, 2025 Jason Hetterle, PAW College Team Lead, Wenatchee Valley College Director of Technology & Enterprise Solutions. ctcLink College Collaboration Group Co-Chairs & PAW Members: Pat Daniels, DCIO & ctcLink Director, Highline College Beth Farley, ctcLink Director, Edmonds College
PROCESS ALIGNMENT WORKGROUP (PAW) MILESTONES & GOVERNANCE Milestones cCCG Formed Aug. 1, 2022 PAW Formed Oct. 26, 2022 College Team with SBCTC members Data Gathering and Listening Sessions WACTC Resolution Oct. 6, 2023 Combined PAW and Pilot Launch Sept. 4, 2024 Activate College Engagement for Pilot Oct. 9, 2024 Selection of Lia Homeister RTC to lead pilot Travel & Exp. Pilot Kickoff Jan 14, 2025 Governance WACTC Technology Committee Strategic Technology Advisory Commission (STAC) ctcLink College Collaboration Group (cCCG) Process Alignment Workgroup (PAW) 2
OUR GOALS* 1. Streamline Processes to Boost Efficiency Align processes across colleges to enhance efficiency and reduce costs. 2. Unified Policy Interpretation Establish clear guidelines to ensure consistent application of policies. 3. Standardize Best Practices Implement a unified approach to best practices for improved efficiency and optimization. 4. Review System Customizations Evaluate and minimize customizations to foster greater system agility and operational versatility. * Derived from the ctcLink Improvement Plan 3
WORK COMPLETED TO DATE Progress Dashboard https://app.smartsheet.com/dashboards/WP234w43r8xQ54HF9xrrqvvWgj HjC5pvcmq99Cp1 4
Next Steps Task Force Orientation Review o Utilization Review, Data/Query Review, Security Review, Configuration Review, Current Process Review, Bright Idea Review, Customization Review, Training and Reference Center Review, and Policy Review. Communications and Tools o Reference Center Page, Progress and Utilization Dashboards, Email Updates, cCCG Updates, Bright Idea Suggestion Box. 5
