Coordinator Webinar on Managing Users and Roles Within LEA
Explore the roles and responsibilities within an LEA, including assigning roles, maintaining test security, and utilizing resources. Join the upcoming webinars to learn more about managing users, receiving results, and systems within LEA operations.
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Presentation Transcript
202425 New Coordinator Webinar #2 Managing Users
Understand roles and responsibilities within an LEA. Agenda Assign roles. Identify the forms needed to maintain test security. Get answers to your questions.
New Coordinator Support Asynchronous Pre-Work Assessment 101 videos Resources Coordinator Role Introduction to CERS
New Coordinator Support Webinars June: Managing Users July: Receiving Results August: Systems and TOMS
Coordinator Checklists and Coordinator How-To Hub
Understanding Roles and Responsibilities
TOMS User Roles Superintendent LEA CAASPP Coordinator LEA ELPAC Coordinator Site CAASPP Coordinator Site ELPAC Coordinator CAASPP Test Administrator CAASPP Test Examiner ELPAC Test Examiner IA Administrator Only Educator District Educator Test Site Educator Roster Tools for Teachers Only
Superintendent Role LEA Superintendents
LEA Coordinator Role
Site Level Coordinator Role Identify the site coordinator for each school
CAASPP Test Administrator or Test Examiner
ELPAC Test Examiner
Educator Role Educator District Educator Site Educator Roster
Interim Assessments Role Tools for Teachers Role
Adding Users Option 1: you can add your site coordinators and they add users at their sites or Option 2: you can add all users for your LEA
Options for Adding Users One by One Batch Upload
Timeline for Adding Users 1. Re-add users 2. Identify Test Examiners 3. Consider TOMS roles that are needed
Monitoring Users Option 1: you can add your site coordinators and they add users at their sites or Option 2: you can add all users for your LEA
Assigning Roles Across Systems and Schools You will need to assign CAASPP and ELPAC user roles separately. You will need to add additional schools as needed.
Communicating About User Role Access
Security for All User Types Agreements Affidavits TOMS role
Adding and Managing Users One by One video Adding and Managing Users by Batch File video Resources User Roles Overview from TOMS User Guide
Your Homework Find out who the test site coordinators are Who loaded users into TOMS last year? How was it done? Think about the staff at your school and the level of access they will need in the system.
New Coordinator Trainings July 18, 2024: Receiving Results August 22, 2024: Systems and TOMS September 19, 2024: Accessibility Upcoming Trainings AAIM August 1, 8, 15 Coffee Sessions California Assessment Conference
California Department of Education New Coordinator Training Webinar #2 Managing Users June 2024
