Efficient Program Review Process Recommendations
Explore key recommendations and timelines for streamlining the program review process, including validation, new position requests, and the role of various committees like the Planning & Budget Committee (PBC).
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Presentation Transcript
Streamlining the Program Review Process September 19, 2018 Follow-up report and recommendations for the Planning & Budget Committee (PBC) from: Mary Concha Thia, Interim VP of Administrative Services Dayo Diggs, Director of Operations Karen Engel, Dean of PRIE Allison Hughes, Instructional Technologist
Systems tools options: discussion & decision 1. Use existing SPOL platform as is 2. Clean up SPOL 3. Use TracDat
Timeline for this year: January President decides on positions after available funding announced November 19 Validation concludes. PRIE & Budget Office provide complete lists and rubric to PBC for prioritization May 1-15 Nov. 2 - 16 Peer Review feedback happens in IPC, SSPC, and APC Programs notified of what is funded for following year Oct. 30 Nov. 1 (Forums) September 23 Process Begins Feb - April Budget developed Sept- Oct Deans provide real- time feedback September October November December February March April May Nov. 2 - 16 Academic Senate prioritizes faculty position requests. October 12 New position requests due November 1 Programs submit complete program reviews and all resource requests December 5 PBC prioritizes requests and presents President with prioritized list. April 15-30 VPA returns to PBC with funding proposal
Clarifying aspects of the timeline Program reviews and all resources requests due November 1 Validation process occurs in November What happens in the validation process? Timeline for new position requests: align all resource requests
Validation Process (November) Role of IPC, SSPC and APC in the validation process Only complete program reviews, approved by dean or supervisor submitted Planning Council s review and affirm forwarding plans and requests to PBC in December
Timeline for new position requests Current Schedule Position requests due October 12 with Forums October 30 November 1 Expectation that IPC, SSPC, APC and PBC members all attend Forums Proposal (from SSPC) Fold the position requests into program review resource request process (making them due in early November rather than October 12. The form could be the same simply attached to program review submittal Consider not having the Forums Third Option Make program reviews due October 12 as well Provide clearer parameters for what should be included in the Forum presentations
