EPS Student Chapter Activity Report
Each EPS student chapter must submit reports on activities and new Exco member elections to IEEE and EPS. Chapters must hold at least two technical meetings per year and report their activities to avoid being considered inactive or dissolved. The Exco should arrange for a new committee, and event details should be submitted using vTools Events. Financial reports for EPS-subsidized activities should be endorsed by the Chapter Advisor. Report activities using the provided template, including details on Exco members and events.
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EPS Student Chapter Activity Report Each EPS student chapter is required to submit reports on its activities and election of new members of the chapter Executive Committee (Exco) to both IEEE and EPS, separately. A chapter may be considered inactive if it does not hold at least two technical meetings per year or fail to report its meetings and new Exco to IEEE and EPS. Chapters that have not reported for 3 years or more may be considered for dissolution by IEEE. Every year, each EPS student chapter Exco should make arrangements for the formation of a new Exco to take over. The incumbent Chapter Chair should report the name and email addresses of any new Chair or Advisor, if any, to IEEE using vTools Officer Reporting (https://officers.vtools.ieee.org/) as soon as possible. Activities/events are categorized as Administrative, Professional, Technical, Non-Technical and Humanitarian. Every event should be scheduled using vTools Events (https://events.vtools.ieee.org/) as soon as possible after details of the event have been finalised. After the event, the L31 report on it should be submitted by searching for the event using vTools Events and filing the attendance report directly online. Activity reports to EPS should be done using this template. All activities held during the calendar year as well as members of the Exco should be reported. Where possible, captioned photographs should be included in the reports. If more activities are to be reported please add as many template pages as required. For those activities which are subsidized by funds from EPS, please attach a financial report for each activity, duly endorsed by the Chapter Advisor. Version Date: May 20, 2020
EPS Student Chapter Activities Report Student Chapter Name: Student Chapter Code: Submitter s Name: Submitter s Email: Chapter Faculty Advisor: Chapter Faculty Advisor Email: IEEE Section: IEEE Region Number: Date submitted:
Student Chapter Executive Committee Date of formation: _________________ Title Position Chairman Vice- Chairman Secretary Treasurer etc. Name Email Advisor
REPORT ON ACTIVITY #1 Title: Category: Date(s): Description: (Please give brief details of activity below and the benefits of the activity) Attendance: (Please provide estimates if actual numbers are not available.) Number of IEEE EPS Members: Number of Other IEEE Members: Number of Non-IEEE Members: Total: __________ Students:____ Non-Students:____ Students:____ Non-Students:____ Students:____ Non-Students:____ Funding: Was funding provided by EPS for this activity? Yes/No. If yes, how much? _____________________ If yes, please insert below a scanned image of the financial statement endorsed by the Student Chapter Advisor.
Please attach photographs of activities below if available (add more pages if necessary):
REPORT ON ACTIVITY #2 Title: Category: Date(s): Description: (Please give brief details of activity below and the benefits of the activity) Attendance: (Please provide estimates if actual numbers are not available.) Number of IEEE EPS Members: Number of Other IEEE Members: Number of Non-IEEE Members: Total: __________ Students:____ Non-Students:____ Students:____ Non-Students:____ Students:____ Non-Students:____ Funding: Was funding provided by EPS for this activity? Yes/No. If yes, how much? _____________________ If yes, please insert below a scanned image of the financial statement endorsed by the Student Chapter Advisor.
Please attach photographs of activities below if available (add more pages if necessary):
