Fellini Programme Administrative Guidelines and Career Development Plan
"Learn about the administrative duties, career development plan, timesheets, and exclusive work declaration for the Fellini Programme. Follow these guidelines for a successful fellowship experience."
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3rd July 2020 Fellini meeting with fellows 2nd call Fellini meeting with fellows 2nd call ADMINISTRATIVE DUTIES AND ADMINISTRATIVE DUTIES AND INFORMATION INFORMATION L. Bandiera (PM), L. Iacono (FO) Contacts: bandiera@fe.infn.it luisa.iacono@pd.infn.it fellini-office@lists.infn.it
GENERAL INFORMATION Please always insert in all the documents related to the Project (e.g. travel authorizations, purchase orders etc.) the following references: Project FELLINI G.A. n. 754496 CUP (Government Project Code) I51I16000000002 FIRST GENERAL MEETING OF THE FELLINI PROGRAMME 2
CAREER DEVELOPMENT PLAN The Personal Career Developmet Plan (CDP) is a tool for researchers to plan, monitor and evaluate their progress in the acquisition of skills, experiences and advancement in their career. Setting short-term objectives and long-term goals also helps you to reflect on your future career desires and opportunities. The CDP should be discussed with your Supervisor, filled out and sent to fellini-office@lists.infn.it at the beginning of your fellowship (within the first month). You need to update it every year and at any time you have the opportunity to give indication on where you would like to spend the secondment, since the information influences the development of the CDP. The provided template is based on the example of CDP given by the European Commission within the frame of the MSCA actions. 3 FIRST GENERAL MEETING OF THE FELLINI PROGRAMME
TIMESHEETS All INFN staff involved in projects with external funding as FELLINI must fill in monthly the timesheet by using INFN database at the link: http://www.infn.it/gestioneTimeSheet/index.php/gestionetimesheet2 The information inserted into the timesheet has to be in perfect agreement with that resulting from the monthly time record. We kindly ask you to write a very short description in your "CARTELLINO" of all your FELLINI activities when you work outside the office, e.g.,"writing scientific articles", "Monte Carlo simulation of..", "participation to a meeting/video-conference on..", etc.. FIRST GENERAL MEETING OF THE FELLINI PROGRAMME 4
DECLARATION 100% Declaration on Exclusive Work for the Action Since you're 100% involved in the FELLINI activities, you are requested to fill in, for every reporting period, the Declaration on exclusive work for the action using the provided template. Reporting periods: RP1 - from 1st January 2018 to 31th December 2019 RP2 - from 1st January 2020 to 31th December 2021 RP3 - from 1st January 2022 to 31th December 2023 N.B. Your FTE should be 100% on the FELLINI project. If your project is naturally inserted in a bigger experiment/collaboration of which INFN is member, you may appear in the INFN Registry with 0% FTE on such experiment/collaboration, with a note that your FELLINI project is part of it. 5 FIRST GENERAL MEETING OF THE FELLINI PROGRAMME
TRAVEL Consider that all travels must be duly justified in relation to the activities foreseen in your Project, with adequate supporting documents (for example the programme of the meeting, an invitation letter or email from your supervisor, a report on the activities performed etc.) to be sent to fellini-office@lists.infn.it For each travel the supervisor should send an email that in the content highlights the link of the travel with your FELLINI Project. Please find the other information on the General information on the Research and Training funds 6 FIRST GENERAL MEETING OF THE FELLINI PROGRAMME
PURCHASE ORDER The material is purchased with the UE and INFN rules. Each local administration office will help you. Before the order, your supervisor should send an email to the colleagues of the local office in charge of purchase orders or to the Fellini Office underlining the link with the Project of the requested material. Every request of purchase order > 2.000,00 EURO has to be prior approved by the FELLINI CB: please, before the order send an email to the fellini-office@lists.infn.it (with your supervisor in cc) with the motivation of this expense for your FELLINI project. N.B. All the purchased material remains INFN property. 7 FIRST GENERAL MEETING OF THE FELLINI PROGRAMME
THANK YOU FOR YOUR KIND ATTENTION! 8 FIRST GENERAL MEETING OF THE FELLINI PROGRAMME
