Government Action Plan Updates and Progress Report

May 20-25, 2023 Portland, Oregon [YOUR GOVT] 2023 IGFOA Insular Government Update IGFOA 2023 | May 20-25, 2023 1

(your government) Action Plan Progress Updated Updated time time frame frame Targeted Targeted Time Frame Time Frame Task Task Progress Notes Progress Notes 6 IGFOA 2023 | May 20-25, 2023

IGFOA ACTION PLAN Jurisdiction: American Samoa February 2023 (Honolulu) - May 2023 (Portland, OR) Page 1 of 1 POC: Akenese Lealamanua 2/16/2023 FOCUS AREA for improvement: Financial & Technical Support ($) Responsible Parties # ___ of ___ Timeframe Key Tasks: > Bank Reconciliation / Grants AR Reconciliation Chief Accountant/Assistant Director Monthly Travel Reimbursement Expense Report > Chief Accountant/Assistant Director From 30 days to 5 days > Update SOP Chief Accountant / Accountant By fiscal year-end > Clean Encumbrance (At least 1-2 fiscal years) Accountant / Budget / Departments By fiscal year-end > Personnel Evaluation Chief Accountant/Assistant Director Annual > 7

IGFOA ACTION PLAN February 2023 (Honolulu) - May 2023 (Portland, OR) Jurisdiction: Chuuk State Government PO C: Jonas Paul FOCUS AREA for improvement: Responsible Parties # 1 of 1 Key Tasks: Outstanding Encumbrances Reduction of outdated encumbrances by 10% > Finance Advisor (Rene) Question Costs: Resolution Committee Question Costs > Finance Advisor (Rene) FMIS > FMIS - RFP - To Complete (RFP) Director / World Bank Representative 8

IGFOA ACTION PLAN FSM National Government February 2023 (Honolulu) - May 2023 (Portland, OR) Page 1 of 1 Jurisdiction: Eugene Amor Secretary of Finance POC: Draft Date: 02/2023 Akiama George Assistant Secretary of Finance POC: FOCUS AREA for improvement: # ___ of ___ Financial & Technical Support ($) Responsible Parties Timeframe > Complete Bank Reconciliation > Reduce outdated/inactive encumbrance by 10% Revive question cost resolution committee and address audit question costs Deputy Chief of Assistant Secretary Manager Federal Certification Local Local Fund Monthly May-23 Key Tasks: > > Work on implementation of GASB 87 National & State Finance Accounts Payable Manager Local Fund Local Fund Mar-23 Sept. 2023 FOCUS AREA for improvement: # ___ of ___ Financial & Technical Support ($) Responsible Parties Timeframe > Send four staff (CTA) to Palau for Peer Learning Assistant Secretary of CTA Local Fund World Bank/Graduate School USA Local Fund April 2023 Key Tasks: > Finalize and issue RFP for FMIS > Conduct employee engagement survey Update Federal Grant draw down procedure and conduct training with relevant staff FOCUS AREA for improvement: # ___ of ___ Key Tasks: > GASB 87 > Implementation guidance > Enhancing employee engagement withinDOFA > Audit improvement tasks Project Manager Treasury/Budget Advisor May-23 May-23 > Grants and Finance Analyst Local Fund Financial & Technical Support ($) Capacity Building April 2023 Responsible Parties Timeframe Finance Department/Auditor Auditor, Finance 9

IGFOA ACTION PLAN Jurisdiction: Northern Mariana Islands February 2023 (Honolulu) - May 2023 (Portland, OR) Page 1 of 1 Draft Date: February POC: Ryan C. Camacho FOCUS AREA for improvement: 17, 2023 Financial & Technical Support ($) Responsible Parties # 1 of 2 Professional Development Work with other agencies to develop skills and incentives Develop KPIs to ensure audit readiness Timeframe Key Tasks: > SOF OIA, NMC > DOF Directors ?? FOCUS AREA for improvement: Financial & Technical Support ($) Responsible Parties Office/DOF Improvement Resolve backlog of Bank Reconciliation w/ training Review resources to improve travel advance metrics Implement encumbrance policy Identify resources to implement GASB 87 & 94 FOCUS AREA for improvement: # 3 of 3 Audit Improvement Initiate Audit committee (Steering & working) mtgs > Draft OIA Resource Request Complete FMIS audit schedule configuration # 2 of 3 Timeframe Key Tasks: > FS Director Tyler > FS Director Tyler GFOA/Graduate School > SOF/FS Director > Ryan Tyler Financial & Technical Support ($) Responsible Parties Timeframe Key Tasks: > Ryan Ryan Mar-23 Mar-23 OIA 10 > Shalee Tyler Apr-23

IGFOA ACTION PLAN Jurisdiction: Guam February 2023 (Honolulu) - May 2023 (Portland, OR) Page 1 of 1 Krystyna Llagan Draft Date: 2/15/23 POC: Financial & Technical Support ($) Accounting Department Structure FOCUS AREA for improvement: Responsible Parties # 1 of 5 Timeframe Restructure sections (i.e. renaming appropriation to accounts payable, creating a local section) Key Tasks: > Management (Director, Goody, and Grace) - May-23 > Rotation of employees and offer training Management (Goody and Grace) - May-23 Financial & Technical Support ($) General Ledger FOCUS AREA for improvement: Responsible Parties # 2 of 5 Timeframe Key Tasks: > Elimiate old GL balances Helen Legaspi - Feb-23 > Collections (Bounce Checks/Overpayments) Helen Legaspi - Apr-23 Financial & Technical Support ($) Federal/Accounts Payable FOCUS AREA for improvement: Responsible Parties # 3 of 5 Timeframe Invoices (meet with agency heads in regards to submission) Key Tasks: > Management (Director, Goody, Grace, Krystyna) - Apr-23 > Timely Payments > Vendor payments (Ck or ACH) > Cost allocation Mike/Krystyna Krystyna Management (Director, Goody, Grace, Krystyna) - - - Apr-23 May-23 Apr-23 11 Financial &

IGFOA ACTION PLAN Jurisdiction: ____POHNPEI____________________ February 2023 (Honolulu) - May 2023 (Portland, OR) Page 1 of 1 Draft Date: 2/16/23 POC:Judy Rodriguez FOCUS AREA for improvement: Financial & Technical Support ($) Responsible Parties # ___ of ___ FMIS TRANSITION Timeframe Key Tasks: > ENCUMBERANCE CLEANING AND UPDATE FA / COF / CERTIFICATION 5/31/2023 > TRAVEL ADVANCE CLEANING AND UPDATE FA/COF/TA ACCOUNTANT 5/31/2023 > SUPPLY ADVANCE CLEANING AND UPDATE FA/COF/PROCUMENT/PAYABLE 5/31/2023 > ACCOUNTS RECEIVABLE CLEANING AND UPDATE FA/COF/FEDERAL PROGRAM COORDINATORS 5/31/2023 FOCUS AREA for improvement: Financial & Technical Support ($) Responsible Parties # ___ of ___ AUDIT IMPROVEMENT Timeframe PRIOR YEAR QUESTIONS COST TO BE RESOLVED WITH IMPACTED FEDERAL AGENCIES Key Tasks: > FA /COF 5/31/2023 COMPLETE GL POSTING FOR FIXED ASSET ADDITION AND DEPRECIATION > FA/PROPERTY MANAGEMENT 5/31/2023 COMPLETE FIXED ASSED REVIEW AND SURVEY FOR FY 2023 12 > COF/PROPERTY MANAGEMENT 9/30/2023

IGFOA ACTION PLAN Jurisdiction: Republic of the Marshall Islands February 2023 (Honolulu) - May 2023 (Portland, OR) Page 1 of 1 POC: Ywao Elanzo, Jr. 15-Feb-23 FOCUS AREA for improvement: Financial & Technical Support ($) Responsible Parties # 1 of 1 FMIS Timeframe Migration (reconciliation & clean out data from old system) Key Tasks: > Accounting & Budget Bisan Mar-23 > Roll out to Ministries Secretary of Finance Secretary of Finance FOCUS AREA for improvement: Financial & Technical Support ($) Responsible Parties # 2 of 2 Legislative reform Timeframe Key Tasks: > Financial Management Act Secretary of Finance Nitijela > Procurement Act Secretary of Finance Nitijela FOCUS AREA for improvement: Financial & Technical Support ($) Responsible Parties # 3 of 3 Retain and recruit staff Timeframe Key Tasks: > Retaining staff Senior management Secretary of Finance Currently 13 > Recruit capable staff HR Secretary of Finance Currently

IGFOA ACTION PLAN February 2023 (Honolulu) - May 2023 (Portland, OR) Jurisdiction: USVI Page 1 of 1 POC Wilfredo Guzman and Somere Webber Draft Date: 02/15/2023 Financial & Technical Support ($) FOCUS AREA for improvement: Responsible Parties # _1__ of __2_ Single Audit Status for FY 2021 and FY 2022 Complete FY 2019 and FY 2020 status up for FY21 Single Audit Timeframe Key Tasks: > OMB Compliance Unit 1 Month/March 2023 OMB FGMU/ Compliance Unit > Complete FY 2022 SEFA Contract signed to perform FY20-22 Single Audit 10 months/December 2023 OMB FGMU/ Compliance Unit > Complete FY21 Single Audit Contract signed to perform FY20-22 Single Audit 5 Months/July 2023 OMB FGMU/ Compliance Unit > Complete FY22 Single Audit Contract signed to perform FY20-22 Single Audit 10 months/December 2023 Financial & Technical Support ($) FOCUS AREA for improvement: Responsible Parties # __2_ of _2__ Status of Bank Reconciliations Timeframe Key Tasks: > Prioritize Bank Accounts Assess the last completion date of each bank reconciliation DOF Treasury Dept 1 week > DOF Treasury Dept 1 week > Request data from financial Institutions DOF Treasury Dept 30 days > Begin and complete reconciliations DOF & Consultant $525,000 90 days 14

Jurisdiction: Yap State Government IGFOA ACTION PLAN Page 1 of 1 Irene Laabrug Draft Date: 02/2023 POC: February 2023 (Honolulu) - May 2023 (Portland, OR) FOCUS AREA for improvement: # ___ of ___ Key Tasks: Financial & Technical Support ($) FMIS Implementation Responsible Parties Timeframe Technical working group to revisit the draft FMR for implemenation to be made when the FMIS get implemented at State Level 9/30/2023 $ - FMR Technical Working Group-reassigned Bank Reconciliation Consultant to Train Staff to perform bank reconciliation Outstanding Encumbrances Reduce at least 10% of Invalid encumbrances $ - $ - Assistant Manager-/Chief of Finance & Treasury May, 2023 Chief of Finance & Treasury, ilaabrug123@gmail.com April, 2023 Recruite IT to clean up the System and train Accountant before implementation of the FMIS $ - IT Recruitment Chief of Finance & Treasury, ilaabrug123@gmail.com July, 2023 FOCUS AREA for improvement: # ___ of ___ Key Tasks: Financial & Technical Support ($) Audit Implementation Responsible Parties Timeframe $ - GASB 87 LeasesImplementation of GASB for FY2022 Audit Assistant Manager 6/30/2023 Audit Adverse Opion Set up Meeting with OPA /Yap Fishing Authority Management to hopefully eliminate the Audit Opion from Adverse to Unmodified $ - OAS Director/Consultant/Chief of Finance & Treasury 9/30/2023 15

(YOUR GOVT) Department of Finance Performance Measures Prior Period -2 Prior Period -1 Current Period 0 Audit issue? Trend Target Period Notes Which Measure??? What actions do you take to achieve good results? 1 2 3 4 17 IGFOA 2023 | May 20-25, 2023

(YOUR GOVT) Department of Finance Performance Measures Prior Period -2 Prior Period -1 Current Period 0 Audit issue? Trend Target Period Notes Which Measure??? What actions might help your office improve? 1 2 3 4 18 IGFOA 2023 | May 20-25, 2023

[GOVT] - Challenges and Accomplishments What has been the greatest challenge What has been the greatest challenge in your financial operations this last in your financial operations this last few months? few months? INSERT COMMENTS HERE What recent finance office accomplishment would you like to share with your finance office colleagues? INSERT COMMENTS HERE 23 IGFOA 2023 | May 20-25, 2023