Grant Preparation and Submission Best Practices for Community Engagement
Explore the best practices for preparing and submitting grants in the community setting, including goals, the grant process, RFP guidelines for nonprofits, and selection criteria. Learn how to increase engagement, diversify giving, and make a significant impact while following a structured and transparent process.
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Presentation Transcript
Community Community Grants Grants BEST PRACTICES FOR BEST PRACTICES FOR PREPARATION AND SUBMISSION PREPARATION AND SUBMISSION
Goals for the grant process Goals for the grant process 1 2 3 Increase club engagement in the process Diversify our giving Make the most significant impact
Poll membership on charities Our Process Our Process Send out RFP form to suggested charities Community service subcommittee reviews RFP 5 are selected to present to the club Membership votes that day or via email polling over next 5 days Top vote recipient is notified and grant submission process begins
RFP Letter to Nonprofits RFP Letter to Nonprofits Good Afternoon, ____________ I serve on the Board for our local Rotary Club of Des Moines AM. Each year our Club provides a grant to a local organization to assist with a specific project/endeavor that a non-profit, such as yourself, may be working on. Our Club s motto is Service Over Self and our Community Grants serve our mission to support the local need in our community. This year we surveyed our members for suggestions of nonprofits in Des Moines that might be a good fit for our annual grant and your name was submitted. Our requirements for a RFP are outlined below. Although we know you are busy carrying out your mission and day-to-day, we would please ask that you submit your RFP to me no later than end of day Friday, March 28, 2024 Friday, March 28, 2024.Please complete the RFP specific to your organization s focus. 1. Provide a brief description of your organization and its mission. 2. Describe a current project including its location and objectives. 3. Describe how the project will benefit the community. 4. Describe how the project improve the lives of disadvantaged/underserved people. 5. Describe how our Rotary Club may be able to participate in the project. 6. Provide an overview of the current project budget. 7. Provide an overview of the sources of current funding towards project. 8. How would the public know this project is being fully/partially sponsored by our Club? We know it is a short time frame and we appreciate your prompt response and look forward to hearing from you by Friday, March 28, 2024 Friday, March 28, 2024. The RFPs will be reviewed by our Community Service Committee who will narrow the list to 5 organizations by April 12, 2024. These top 5 candidates will be invited to give a short presentation (5-10 minutes) to our Club at our meeting on April 26, 2024, at 7am April 26, 2024, at 7am. Members will vote on their top choice and we will notify the winning grant recipient by May 3, 2024. Please don t hesitate to call/email with any questions. Thank you for all you do in making our local community a better place! Kristen Boldt DMAM Rotary Community Service Committee Chair kristen@harmonyconsultingdsm.com 515-229-7395
Selection Criteria Selection Criteria Eliminated any organization who received funds from our club in the last 2 years Sorted remaining RFP into categories by (broad) topic Each committee member shared their top picks, bottom picks and up for discussion Narrowed list to 10 for discussion
District Criteria Benefit to others. What is the community benefit/impact; who is being served? Selection Selection Criteria Criteria Rotary public image. How will Rotary be recognized for the contribution Club engagement. Can members participate (sweat equity) with the project or organization? Club support to TRF Annual Fund Additional Criteria How can we make the biggest splash in the organization bucket? Variety in types of nonprofit and causes to present to the club
Grant Submission Grant Submission Our RFP mirrors the information requested by District so once we have a selection, we have most of what we need in the original proposal 1. Provide a brief description of your organization and its mission. 2. Describe a current project including its location and objectives. 3. Describe how the project will benefit the community. 4. Describe how the project improve the lives of disadvantaged/underserved people. 5. Describe how our Rotary Club may be able to participate in the project. 6. Provide an overview of the current project budget. 7. Provide an overview of the sources of current funding towards project. 8. How would the public know this project is being fully/partially sponsored by our Club?
Questions? Questions?
