IEEE 802.11-23-1340r2 1st Vice Chair Report Summary
Summary of the IEEE 802.11-23-1340r2 1st Vice Chair Report from the 2023 September Interim Meeting in Buckhead. The report covers session information, meeting logistics, and successful meeting protocols. Key agenda items, meeting protocols, and contact information for event planners are discussed in detail.
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September 2023 doc.: IEEE 802.11-23-1340r2 1st Vice Chair Report - 2023 Sept Interim - Buckhead Date: 2023-09-15 Authors: Name Jon Rosdahl Qualcomm Affiliations Address 10871 N 5750 W Highland, UT 84003 Phone +1-801-492-4023 jrosdahl@ieee.org email Technologies Inc. Report Slide 1 Jon Rosdahl (Qualcomm)
September 2023 doc.: IEEE 802.11-23-1340r2 Abstract Agenda Items for 1st Vice Chair Monday September 11: M3.3 II Session Information M3.4 II Meeting room locations M3.5 II Meeting registration M3.6 II Recording attendance M3.7 II Local File Server Access M3.8 II Breakfast, breaks, Social logistics Friday September 15: F3.1.2 DT WG Straw Poll F3.1.3 DT Future venues Insight Report Slide 2 Jon Rosdahl (Qualcomm)
September 2023 doc.: IEEE 802.11-23-1340r2 MONDAY, SEPTEMBER 11, 2023 802.11 WG OPENING PLENARY M3.3 M3.4 M3.5 M3.6 M3.7 M3.8 II Session Information II Meeting room locations II Meeting registration II Recording attendance II Local File Server Access II Breakfast, breaks, Social logistics Report Slide 3 Jon Rosdahl (Qualcomm)
September 2023 doc.: IEEE 802.11-23-1340r2 Successful Mixed-mode Meeting Protocol In-room Attendees: In Webex choose connect without audio before you join Use the Webex queue to indicate you want to speak Wait to be called on while standing/holding a microphone to make a comment Repeat any questions that are inadvertently asked away from the microphone Remote Attendees: Join Webex and set Webex audio as music Use the Webex chat window to indicate you want to speak ( q ) Wait to be called on to speak Report Slide 4 Jon Rosdahl (Qualcomm)
September 2023 IEEE 802 Wireless Interim Session Event Summary and Important Information Prepared By: Face to Face Events, September 11, 2023 See Doc 802 EC-23/0160r1
Meeting Planner Contact Information Meeting Planner: Face to Face Events Meeting Planner: Thursday & Friday Dawn Slykhouse Stephanie Williams Mobile: +1 (408) 594-1342 Mobile: +1 (408) 497-9613 Email: dawns@facetoface-events.com Email: stephanie@facetoface-events.com Lisa Ronmark Meeting Planner: Meeting Planner Office #1 Mobile: +1 (604) 316-4947 Registration: Pre Function Lobby, Lower Level Email: lisa@facetoface-events.com
Network Provider Contact Information Network Provider: Linespeed Events Richard Alfvin Mobile: +1 (585) 781-0952 Email: rick@linespeed.com Network Help: Cassis A, Lower Level If office is closed check in with Meeting Planner at Registration and Information Desk Network Office: Cassis A, Lower Floor
In Person Registration Times and Location Sunday Monday - Wednesday Registration Counter, Pre Function Lobby, Lower Level at Grand Hyatt Buckhead 7:30 AM - 5:00 PM Thursday Event Office, Meeting Planner Office #1, Lower Level at Grand Hyatt Buckhead 8:00 AM - 5:00 PM Registration Counter, Pre Function Lobby, Lower Level at Grand Hyatt Buckhead 5:00 PM - 7:30 PM
Food and Beverage Breaks FOR REGISTERED ATTENDEES ONLY Lunch Light Breakfast Grand Ballroom 3, Lower Level Outdoor Seating Available on Terrace (2nd Level) Monday - Thursday 12:15 PM - 1:30 PM Ballroom Pre Function Area, Lower Level Monday - Friday 7:15 AM - 8:15 AM Morning Coffee & Tea Break Ballroom Pre Function Area, Lower Level Monday - Thursday 9:50 AM - 10:30 AM Afternoon Break Ballroom Pre Function Area, Lower Level Monday - Thursday 3:15 PM - 4:00 PM
Schedule of Sessions and Attendance SCHEDULE OF SESSIONS In Person Room Assignments: Schedule QR codes posted outside each meeting room and on your badge hand out. http://schedule.802world.com/schedule/schedule/show Virtual Participation: https://ieee802.org/802tele_calendar.html ATTENDANCE TOOL (IMAT) https://imat.ieee.org/my-site/home REGISTRATION FEE REQUIREMENT REMINDER Payment of the session registration fee is required for all individuals who participate in any session associated with the September 2023 IEEE 802 Wireless Interim. Registration: https://cvent.me/gvvqDN
Audio Visual Support - In Person Sessions WHO TO CONTACT IF AUDIO VISUAL EQUIPMENT ISN T WORKING IN YOUR ONSITE MEETING ROOM Please contact the Meeting Planner directly if you have any issues with the audio visual equipment in your meeting room. The Meeting Planner will contact support and the appropriate technician will be sent to assist as soon as possible. Meeting Planner can be reached at: Registration and Information Desk: Pre Function Lobby, Lower Level Event Office: Meeting Planner Office #1, Lower Level Via Text or Call: Dawn Slykhouse: +1 (408) 594-1342 WEBEX AUDIO IN THE ONSITE MEETING ROOM If you are a local participant, PLEASE, select Don t connect to audio when joining the WebEx session. Connecting to the audio, September cause an audio feedback loop that prevents the meeting from proceeding
Network Access Information Onsite Network Support SSID: IEEE802 Password: ieeeieee Encryption Type: WPA2/WPA3 Does not support 6Ghz WiFi The September 2023 IEEE 802 Wireless Interim Session Network Provider is Linespeed. Members of the Linespeed team can be dispatched by contacting the Meeting Planner directly or by placing a request at the event registration desk. SSID: IEEE802-6G Password: ieeeieee Encryption Type: WPA3 Support 6Ghz WiFi IEEE 802 Documents: Local Document Server http://ieee802.linespeed.com/
IEEE 802 Wireless Networking Social Wednesday September 13th at 6:30 PM WHO: All registered attendees and their guests. WHAT: Dinner and networking reception. WHERE: Offsite at the nearby restaurant Fogo de Chao. Restaurant Address: 3101 Piedmont Rd Atlanta, GA 30305 Website: https://fogodechao.com/location/atlanta/ TRANSPORTATION: The restaurant is within walking distance of the Grand Hyatt Buckhead. Maps shall be available at the registration desk. Alternatively, personal transportation can be arranged by attending individuals. Please contact the Meeting Planner if have any questions.
Thanks for helping us make this session a success, we look forward to working with you again! The next IEEE 802 Plenary Session will be November 12-17, 2023. The session will be a Mixed Mode with In-Person participation at the Hilton Hawaiian Village Waikiki Beach Resort. Information and Registration: https://cvent.me/Pna0qm Early Registration Deadline:Friday September 22, 2023 Hotel Reservations: https://www.hilton.com/en/attend-my-event/hnlhvhh-avm-e0ca0592-a203-4d79- a09e-5c9c2b65d2e8 Hotel Reservation Booking Cut Off Date: 5:00 PM Hawaii Time October 20, 2023 If you have any questions please contact: Face to Face Events IEEE 802 Meeting Planner Email: 802info@facetoface-events.com
September 2023 doc.: IEEE 802.11-23-1340r2 M3.6Recording attendance It is a requirement that attendees record their participation at an 802.11 session and declare their affiliation. This record is usually made using the IMAT attendance system. If you wish to participate without recording attendance, send an email per session to the WG 2nd vice chair declaring your participation and affiliation. You cannot gain or maintain 802.11 voting membership using this method. You must record 75% attendance of required 802.11 slots in a session for that session to count towards gaining or maintaining 802.11 voting membership You need a single IEEE-SA web account The IEEE SA web account requires a working email address do not remove your email address from the account Use the email address associated with that web account when registering attendance If you change email addresses, update the web account, don t create a new web account, or your membership status may not be calculated properly Record attendance using this URL: IMAT.IEEE.ORG/ Report Slide 15 Jon Rosdahl (Qualcomm)
September 2023 doc.: IEEE 802.11-23-1340r2 Friday F&B Straw poll If you will attend the 802.11 Closing Plenary on Friday, Sept 15, 2023 will you participate (eat/drink) : Breakfast with the AM Break? - Report Slide 16 Jon Rosdahl (Qualcomm)
September 2023 doc.: IEEE 802.11-23-1340r2 FRIDAY, SEPTEMBER 15, 2022 802.11 WG CLOSING PLENARY Agenda Items: 3.1.2 3.1.3 DT DT Straw Poll regarding meetings Future venues status and discussion Report Slide 17 Jon Rosdahl (Qualcomm)
September 2023 doc.: IEEE 802.11-23-1340r2 Straw Poll: Return to This Venue: (Grand Hyatt Atlanta, Buckhead) 1. How many people would like to come back to this venue? Yes 39 No 3 2. Did you go to the social? Yes 40 No 6 3. If you attended the Social, did you like the social? Yes 36 No 1 Report Slide 18 Jon Rosdahl (Qualcomm)
September 2023 doc.: IEEE 802.11-23-1340r2 Straw Poll: 2023 November - Hawaiian Plenary 1.If the 2023 November 802 Plenary Session were held at the Hilton Hawaiian Hotel in Honolulu, HI as an in-person only session, would you attend? Yes 65 No 40 Abstain - 6 2. If the 2023 November 802 Plenary Session were held at Hilton Hawaiian Hotel in Honolulu, HI as mixed-mode session, will you attend: Attend In-person -- 54 Attend Virtually (remotely) - 34 Will not attend plenary - 8 Report Slide 19 Jon Rosdahl (Qualcomm)
September 2023 doc.: IEEE 802.11-23-1340r2 Straw Poll: January 2024 Panama Interim 1.If the 2024 January 802 Wireless Interim Session were held at the Hilton Panama, Panama City, Panama as an in-person only session, would you attend? Yes 60 No 43 Abstain - 7 2. If the 2024 January 802 Wireless Interim Session were held at the Hilton Panama, Panama City, Panama as mixed-mode session, will you attend: Attend In-person -- 60 Attend Virtually (remotely) - 43 Will not attend plenary - 7 Report Slide 20 Jon Rosdahl (Qualcomm)
September 2023 doc.: IEEE 802.11-23-1340r2 Future Interim Venue Status As of Sept 8, 2023 2023-09 (10-15) Atlanta Buckhead, GA 2024-01 (14-19) Panama (Rebooked from Jan 2022) 2024-05 (12-17) Warsaw, Poland (TBC Rebook from May 2022) 2024-09 (8-13) Waikoloa, HI 2025-01 (12-17) Kobe, Japan TBC (Moved from May 2023) 2025-05 (11-16) RFP - Europe 2025-09 (14-19) Waikoloa, HI 2026-01 (11-16) - RFP 2026-05 (10-15) RFP - Europe 2026-09 (13-18) Waikoloa, HI 2027-01 (10-15) - RFP 2027-05 (9-14) RFP Asia (could rotate J-M-S) 2027-09 (12-17) - RFP Meeting Planner: Starred Venues :MTG Events Dotted Venues: Face to Face Events Report Slide 21 Jon Rosdahl, Qualcomm
September 2023 doc.: IEEE 802.11-23-1340r2 Future Plenary Venue Contract Status As of Sept 8, 2023 2023 Nov 12-17 Hawaiian Village, Oahu, Hawaii, United States 2024 March 10-15 Hyatt Regency Denver at Colorado Convention Center, Denver, CO, (March 2021) 2024 July 14-19 Sheraton Le Centre Montreal, Montreal, Quebec, Canada (July 2020) 2024 Nov 10-15 Hyatt Regency Vancouver, Vancouver, Canada (Nov 2021) 2025 March 9-14 Hilton Atlanta, Atlanta, GA, United States (2 of 2 March 2020). 2025 July 13-18 Marriott Madrid Auditorium, Madrid, Spain (July 2021) / NEW RFP Europe/NA? 2025 Nov 9-24 Open RFP NA/Europe 2026 March 8-13 - Hyatt Regency Chicago, Chicago, IL, United States (March 2024) 2026 July 13-18 Le Centre Sheraton Montreal, Montreal (July 2022 attrition offset) 2026 Nov 8-13 - Open RFP Asia 2027 March Hilton Atlanta, Atlanta, GA, United States ( offset potential shortfall 2023/2025) 2027 July 11-16 - Open RFP Europe 2027 Nov 14-19 Hawaiian Village, Oahu, Hawaii, United States 802 EC Approved Contract is being Negotiated. Report Slide 22 Jon Rosdahl, Qualcomm
September 2023 doc.: IEEE 802.11-23-1340r2 References 1. Plenary Meeting Status File: 802 EC-22/0003r0 https://mentor.ieee.org/802-ec/dcn/22/ec-22-0003-00-00EC-future-802-plenary-venue-contract- status.xlsx 2. IEEE 802WCSC Meeting Venue Manager Report: 802 EC-23/0001r05 https://mentor.ieee.org/802-ec/dcn/23/ec-23-0001-05-WCSG-ieee-802wcsc-meeting-venue- manager-report-2023.pptx Report Slide 23 Jon Rosdahl (Qualcomm)
