IEEE 802 Plenary Session Updates and Future Plans
Stay informed about the upcoming March 2024 IEEE 802 Plenary Session with details on registration, social events, venue updates, and discussions on providing lunches. Get insights on agendas, milestones, and networking opportunities. Plan ahead for a productive and engaging session.
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Executive Secretary Agenda Items 2024 January 9th Telecon Jon Rosdahl IEEE 802 Executive Secretary jrosdahl@ieee.org EEE 802 2024 January Telecon Page 1 doc: 802 EC-24-0008-00-00EC
Executive Secretary Agenda Items 2024 January 9th Telecon Agenda Items 3.01 MI Future Venue update a. March Social Event Summary and Important Information b. Registration Reminder c. Straw Poll for WGs d. Future Venue Contract Status 30 Mins - 3.04 MI IEEE 802 Milestone Preview discussion EEE 802 2024 January Telecon Page 2 doc: 802 EC-24-0008-00-00EC
2024 March 802 Plenary Registration report as of 1/09/24 Quick summary of the registration status for the March 2024 IEEE 802 Plenary: In Person $500 (in hotel) In Person $800 (out of hotel) - 21 Virtual $800 Student $100 Total = - 203 341 - 116 - 1 EEE 802 2024 January Telecon Page 3 doc: 802 EC-24-0008-00-00EC
IEEE 802 Networking Social Wednesday March13th at 6:30 PM WHO: All registered attendees and their guests. WHAT: Casual Networking Reception with refreshments, bar service and musical entertainment. WHERE: Reception hall PARTICIPATION by badging: All individuals (including children over the age 8) attending the Social event must wear a Name/Guest Badge. Name Badges at the Plenary Session registration desk. If you plan to have guests attend please pick up their wrist bands prior to Wednesday March 13th noon. Late requests may not be accommodated. Please contact the Meeting Planner if have any questions.
Next IEEE 802 Plenary Session March 2024 The next IEEE 802 Plenary Session will be March 10-15, 2024. The session will be a Mixed Mode with In-Person participation at the Hyatt Regency Denver. If you have any questions please email: 802info@facetoface-events.com Information and Registration IEEE 802 Session Registration opens Dec 1, 2023 Early Registration Deadline : Friday January 12, 2024 Group Hotel Reservations: Hyatt Regency Denver at Colorado Convention Center Available Soon Hotel Reservation Booking Cut Off Date: February 16, 2024 Future Plenary Sessions (802world.org)
Value of Lunches 802 Wireless Interim has lunches. 802.3 straw poll Would you approve a $100 extra registration fee to provide onsite lunch? Y-106 N-13 802.1 straw poll: Would you prefer lunch to be provided at plenaries (which may increase the meeting fee)? Yes 29 No -13 Did not respond - 7 802.15 straw poll in the room (this does not include remote participants): Do you prefer having a lunch as part of the plenary? Y 28 : N 0 Providing Lunches ensures a potential location for cross discussions and collaboration. Not providing lunches may take longer to find restaurant and returning in a timely manner. EEE 802 2024 January Telecon Page 6 doc: 802 EC-24-0008-00-00EC
Value of Socials Why do we have Socials? Provide venue for offline discussion to facilitate consensus building for Standards Development. Create/Enhance comradery among 802 attendees Enjoy light refreshments What costs are typically budgeted? About $100 per person. EEE 802 2024 January Telecon Page 7 doc: 802 EC-24-0008-00-00EC
Version 1.0- DSLR Wednesday March 13, 2024 Venue: Hyatt Regency Denver - Room: TBC Estimated Attendees Social Budget 6:30pm-8:30pm 400 9-Jan-24 Item SOCIAL TICKET REVENUE $ Item Quantity Total $24.99 400 $9,996.00 Estimated Sales FOOD SERVICE Flat Irons Dinner Buffert $85.00 400 $34,000.00 $8,500.00 $3,400.00 $45,900.00 Grat (25%) Tax (8%) TOTAL FOOD SERVICE BEVERAGE SERVICE Hosted Bar Service - 1 Hour 6:30-7:30pm Full Bars include Liquor, Domestic/Imported/Specialty Beer, Wine, Soft Drinks, Juices, Mixers and Bottled Water and $30.00 400 $12,000.00 appropriate garnishes. Cash Bar Service - 7:30 PM - 9:30 PM Grat (25%) Tax (8%) $3,000.00 $1,200.00 BEVERAGE SERVICE TOTAL $16,200.00 LOCAL ENTERTAINMENT - MUSICAL Local Artist $1,500.00 1 $1,500.00 $375.00 $150.00 $2,025.00 Grat (25%) Tax (8%) TOTAL F& B Service Bartenders $200.00 4 $800.00 $0.00 $800.00 $200.00 $80.00 $1,080.00 $55,209.00 Sub Total Grat (25%) Tax (8%) TOTAL TOTAL BASIC SOCIAL EEE 802 2024 January Telecon Page 8 doc: 802 EC-24-0008-00-00EC
IEEE 802 Milestone Preview Geoff has worked for a couple years to get this to the finish line. The Milestone plaque is being brought to the 2024 March Plenary for a ceremonial unveiling. Computer Society has provided $10k toward the event expenses. We have about 10 VIPs invited/attending Some costs to be offset by 802 (1 night for VIPs). Note that we have a hotel credit that we can use for this cost. EEE 802 2024 January Telecon Page 9 doc: 802 EC-24-0008-00-00EC
IEEE 802 Milestone Preview Milestone Preview Event Expenses Decor + Lighting Signage Photographer Video Presentation AV Package Shipping Milestone Plaque (Bronze) IEEE Invited Special Guests - Hotel Accomodations Brian Berg , IEEE Milestone Coordinator and Historian Region 6 Computer Society Grant $750.00 $750.00 1 1 $750.00 $750.00 $0.00 $0.00 $6,800.00 $0.00 $1,000.00 $6,800.00 1 $1,000.00 1 $253.49 10 $2,534.90 $1,000.00 $10,000.00 1 1 $1,000.00 -$10,000.00 $2,834.90 TOTAL EEE 802 2024 January Telecon Page 10 doc: 802 EC-24-0008-00-00EC
Approved Registration fees for Denver The meeting fees for the 2024 March IEEE 802 Plenary to be held at the Hyatt Regency Denver are set as the following: Early-bird $800 until January 12, 2024 Standard $1150 until March 1, 2024 Late/On-site $1500 after March 1, 2024 A in Hotel Discount of $300 for a 3-night stay Cancellation Fees: Full Refund - No Fee until January 12, 2024 Cancellation fee $150 January 13 until March 1; Cancelation - No refund after March 1 Social fee set at $24.99 offset portion of meal/bar expenses. EEE 802 2024 January Telecon Page 11 doc: 802 EC-24-0008-00-00EC
Motion to approve Brian Berg Expense Move to approve reimbursement of travel expenses not to exceed $1,000 for Brian Berg to attend the IEEE 802 Milestone Preview (Subject to IEEE FOM Reimbursement rules). Move: Jon Rosdahl 2nd: George Zimmerman Results: Unanimous EEE 802 2024 January Telecon Page 12 doc: 802 EC-24-0008-00-00EC
Future 802 Plenary Venue Contract Status 2024 March 10-15 Hyatt Regency Denver at Colorado Convention Center, Denver, CO, (March 2021) 2024 July 14-19 Sheraton Le Centre Montreal, Montreal, Quebec, Canada (July 2020) 2024 November 10-15 Hyatt Regency Vancouver, Vancouver, Canada (Nov 2021) 2025 March 9-14 Hilton Atlanta, Atlanta, GA, United States (2 of 2 March 2020). 2025 July 27-August 1 Melia Castilla Madrid, Madrid, Spain (Changing Week to July 27) 2025 November 9-14 Marriott Marquis Queen s Park, Bangkok, Thailand 2026 March 8-13 - Hyatt Regency Vancouver, Vancouver, Canada (Change from Chicago) 2026 July 12-17 Le Centre Sheraton Montreal, Montreal (July 2022 attrition offset) 2026 November 8-13 - Marriott Marquis Queen s Park, Bangkok, Thailand 2027 March 14-19 Hilton Atlanta, Atlanta, GA, United States (offset potential shortfall 2023/2025) 2027 July 11-16 - Gothia Towers, Gothenburg, Sweden 2027 November 14-19 Hawaiian Village, Oahu, Hawaii, United States 802 EC Approved Contract is being Negotiated. Contracts Executed EEE 802 As of Jan 9, 2023 2024 January Telecon Page 13 doc: 802 EC-24-0008-00-00EC
Motion to approve Changing the Date of the 2025 July Plenary Move to set the 2025 July 27-August 1 IEEE 802 Plenary to be held at the Melia Castilla Madrid, Madrid, Spain (Changing Week to July 27) Moved Jon Rosdahl Second: James Gilb Results: Unanimous EEE 802 2024 January Telecon Page 14 doc: 802 EC-24-0008-00-00EC
Move to Approve 2027 March Plenary Move to approve the 2027 March 14-19 IEEE 802 Plenary to be held at the Hilton Atlanta, Atlanta, GA, United States (offset potential shortfall 2023/2025) (Note negotiations will include offsetting shortfalls of 2023/2025 events) Move: Jon Rosdahl 2nd: Dorothy Stanley Results: Unanimous EEE 802 2024 January Telecon Page 15 doc: 802 EC-24-0008-00-00EC
