Important Updates for BOC Office Hours, Reminders, ETS Software, Travel, Purchasing
Stay informed with crucial updates regarding BOC office hours, reminders for deposits and Amazon purchases, ETS software procurement guidelines, travel updates including the UK ETA requirement, and purchasing updates for FY26. Learn about bid waivers for purchases over $75,000.
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Presentation Transcript
January BOC Office Hours January BOC Office Hours BOC Reminders ETS Software Travel Updates Purchasing Updates Miscellaneous Items
BOC Reminders BOC Reminders Deposits: As a reminder when dropping off a deposit in Hitchcock, in the Dean s Suite, please send an email to the BOC that there is a deposit in the drop box. The email is eng-bocprocurement@osu.edu. Before searching Amazon, please make sure your areas are searching BuckeyeBuy Suppliers or other non-catalog suppliers before submitting an Amazon REQ. To reach the Grants Shared Service Center please email OR-GSSC@osu.edu.
ETS Software Purchases ETS Software Purchases As a reminder, every unit needs to be following the guidance that was sent out in March of 2024 on ETS Software Purchases. Any software purchase needs to go through T&C review, and it needs ETS Approval. A REQ needs to be entered into Workday so the BOC can start this process. Any software that is purchased on a department Pcard and it didn t follow the guidelines, it will be held for extra review. Any software that is purchased personally, the individual is seeking reimbursement, and it didn t follow the guidelines, will be held for extra review.
Travel Updates Travel Updates As of January 1, 2025, the mileage rate has increased to $.70 per mile. Travelers that will be traveling to or through the United Kingdom (UK) will require an Electronic Travel Authorization (ETA). The traveler will need to apply directly through GOV.UK and this authorization is valid for multiple entries within a 2-year timeframe.
Purchasing Updates Purchasing Updates FY26 Blanket orders-please do not enter any until April 14, 2025. More information to come. Internal supplier orders such as Blackwell, Ohio Union, 4-H Building, Fawcett Center, etc. usually require a signed contract/agreement. The BOC asks that you process these as a Non-Catalog Requisition. Once it hits the BOC worklist, we will facilitate to get the signature that is required. If they are processed as a BuckeyeBuy Requisition, they never reach the BOC worklist to get the contract/agreement signed.
Bid Waiver Bid Waiver When do you need a Bid Waiver? When the purchase of a good or service is $75,000.00 and over and it can t be purchased from a BuckeyeBuy supplier. A detailed Justification Letter is needed with every Bid Waiver Form explaining the goods or services needed and how it will benefit the University/your unit. https://busfin.osu.edu/sites/default/files/waiver_form_revised_11- 2024.pdf
Miscellaneous Items Miscellaneous Items Deposits: Please make sure the Cash Sale Form and the amount of the cash/checks all match before contacting the BOC there is a Deposit ready. Student Organizations training was sent to the student orgs, officers and advisors that could be found. If you are an advisor and never received an email, please let me know and I will provide the training PowerPoint.
BOC Information BOC Information If you have any questions, please reach out to a BOC team member or email your questions to: Eng-bocprocurement@osu.edu The BOC virtual help desk https://osu.zoom.us/j/94998003979?pwd=dVk5QzYyanIyRW1ESTlTRFN5Rjh1 Zz09
