Insights on LMCH Infrastructure Update & Challenges Addressed

Special Report, Special Report, Jim Hills Presented at the March 15, 2025 LMCH Semi-Annual Membership Meeting State of Our Infrastructure Update, March 2025 Where are we today? A summary of this report will be posted on the From the Board of Directors webpage

How did we get here? Camp developed in early 1970 s, with 1970 s technology designed for smaller travel-trailers, tents & weather covers Aging Infrastructure and historical lack of investment by the LMCH membership for regular updates or contributions to capital reserve accounts to fund future improvements. Commitments to Clark County Health department to deal with grey and black water, both now classified as sewage. New Washington laws, changing needs and desires of the membership.

Wastewater - Clark County Required Wastewater Plan 2019/2020 County Health Department reviewed our wastewater systems and found Failure of several drain fields & leaking blackwater tanks Grey water injected into ground via dry wells grey water is now classified as wastewater. 2020 Clark County required LMCH to develop a Wastewater Management Plan/Agreement & implementation time lines. Clark County is again pursuing LMCH to agree to terms of a Wastewater Agreement with enforceable implementation conditions requested in 2024.

Wastewater What is the current plan? Develop individual tank solutions for each site- design and install starting this year. (Details still with Clark County) Develop, design and build a LOSS system to handle our waste starting this year. Evaluate and find alternate LOSS system site within LMCH. Work with Clark County to evaluate combined tank designs. Add N2 reduction to Block 8a Complete bathhouse 4A Drain field and re-open 4A. Cost for 2025 could approach $2 million

Hierarchy of Laws- our legal Tree Federal laws State laws- RCW Articles of Incorporation Bylaws Board policies and Resolutions Our Board polices and Resolutions do not align with Our Bylaws Our Bylaws do not align with the RCW Measure 1 commits part of $150,000 to align these policies with our Bylaws committee and Attorney working together with Management and the BOD

Communications Transitioning from WebEx to Zoom for future meetings Zoom also has large support for Hybrid meetings- Selecting Electronic voting software Transitioning from old temp website to new website Utilizing Mailchimp for electronic transmission of TNS to all email addresses Installing a Back up Server to prevent crashes as recently happened Updating computers in the office Quarterly meetings with Committees Meet and greets with the BOD will occur again this June, July and August Measure 1 allocates $25,000 for these activities

Water Delivery Systems Will need plan to systematically add shut offs and replace old pipe on a block-by-block basis LMCH water pipe is PVC & black poly pipe installed in 1970 s Difficult to detect breaks Over the years the ground shifts Water meters help determine location of system leaks Continue to locate and fix leaks (654,000 gallon reduction) Management has made vast improvements in 2024 on our water systems

Committees Activities Election Bylaws Building and Grounds Mediation point Natural Resources Waterfront Grievance Block reps Infrastructure- Adhoc Bingo Security

Water The Plan Currently designing new water tanks for more storage for System 1 and 2. Monitoring the health of our wells to anticipate problems Water conservation and allocation. These can take many forms, ranging from voluntary member practices to mandatory imposed solutions Installed water meters and shut off valves at all bathhouses to better determine water use by each site and system leaks- completed 2/20/2025 Cost approximately $1 million for 2025 from Infrastructure fund

Water - Fire Prevention Accessible water in camp for fire suppression is limited in camp. Fire Fighting Station manned by volunteers likely called away for local fire. Some current and future options Using fire prevention methods (brush clearing/cleanup) Limbing trees from standing height Requiring metal roofing Better warning and contact systems critical We will always need to be diligent to protect camp

Electrical- Overview We use much more electricity in winter than summer Corrosion in lines and connections are likely affecting service more than other possible issues. Electrical panels are no longer considered safe, past their shelf-life, parts are scarce and panels cannot be rebuilt. Will be replaced One time owned by PUD, then switched to LMCH. Blocks 11,14,6,21,19,12,9 and others experiencing voltage and current issues at this time- will need troubleshooting and repair. Costs could exceed $1 million in 2025 from Measure 2 We have a new install on Block 19 will be basis for new design for future blocks-

Roads & Drainage Requires regular maintenance Weather is hard on surfaces & runoff Annual work by staff & contractors A regular budget item in 10 year plan

Rolling Stock Equipment for required tasks requires regular, annual attention and will be included in 10 year plan for maintenance, replacement, budgeting and depreciation. Ballot Measure 5 allocated $150,000 from unallocated reserves- to be replaced by $250,000 in interest payments from current fiscal year. Rolling stock needing replacement: 1978 Road Grader, 1991-92 Dump Trucks, 2007 Tractor, 2001 Excavator, 2008 450 dump box truck, 2007 Water Van,

Garbage Study completed in fall of 2021 Found dumpsters not practical No significant changes anticipated at present Cameras will be added to prevent abuse of dumping non- household item at regular garbage sites- Not allowed: Hazardous chemicals, paints, oil, batteries, appliances with refrigerant (freezers, refrigerators, AC units, dehumidifiers), and car tires. Propane GM has reviewed contracts with our current vendor Management is reviewing our propane service from several aspects.

Grounds, Buildings & Equipment 35 bathhouses regular maintenance scheduled in 10 year plan Updating bathhouses will employ water-conservation techniques Yearly, 1 or 2 are updated End of season general maintenance review of all equipment, part of 10 year plan Office requires an update to add doors, wiring, sound proofing & paint, mold remediation. In house costs estimated $15,000. Ongoing as schedules permit. Bryan

Staff Residences Hideaway 1 A Frame Studies in progress for rehab or replacement due to mold problem. Rehab possible Hideaway 2 Doublewide Replacement voted down Special Assessment voted down in 2024 by membership, bylaw allowing special assessment deemed ambiguous by Attorney. Membership to vote on repairs with special ballot once Infrastructure Committee and Management reach agreement on course of repairs.

Waterfront Dock extension project is still in consideration Initial Projects are completed except for canoe rack Some regular maintenance items are yet to be completed Clark County Consent order in PPL legal (they own the land the parking lot is on). Tim Gonzalez to review later in meeting New Parking lot is completed!

Pool Once the largest indoor pool in Clark County Pools need constant attention regular maintenance and funding will become part of the 10 year plan. Recent years replaced dehumidifier, inside surface of pool New Electrical Panel received, install immediately (code issue, Code officials require repair ASAP) Ballot Measure for replacement of Pool Electrical Panel passed in Spring of 2024

KK5 Historically, the LMCH Meeting & Community Center Approximately $200,000 in current budget Membership survey endorsed member wishes to move forward to replace KK5 Ballot Measure 6 is to release balance of funds (up to $200,000) to update demo, concrete bid, building bids obtain permits and construction, present to membership in special meeting by Management and Infrastructure committee.

Family Access Status Family Access Status This is a brief explanation of Family Access Status as presented to our attorney for approval. There will be more to come as we get through the final stages. Proprietary members who want to grant camp privileges to children, spouse or significant other, or parents that are not on the Certificate of Membership will complete the application process with the office, authorize a non- refundable background check, and be approved by the Board of Directors, to add those family members to be recognized as having Family Access Status. A family member with Family Access Status recognition will receive a vehicle entry decal of a different color than certificate holders, for their vehicle (with proof of registration). They will be allowed to enter camp without the proprietary member, may be a committee member, and volunteer for the betterment of camp. Designated people will have these same privileges. A family member with Family Access Status recognition will not have proprietary interest or be a proprietary member, will not have voting rights, they may not be appointed as a Committee Chair, serve as a Board of Director, cannot bring in guests other than their spouse or significant other and children, or apply for development and other similar permits. They will not be allowed to use the lower waterfront parking area during times reserved for certificate holders only. Designated people must observe these same exceptions. The proprietary member may revoke or terminate Family Access Status upon written notice to the General Manager at any time.

Where do we go from here? Carefully and deliberately, we make choices in the best interests of LMCH for the long-term. We move forward in good faith with our regulators as partners. We build as we design and work with County to complete these projects Like today, the Board and Management will keep the members as informed as is practical along the way. Working together we will make LMCH our Happy Place! (This information will be posted to the from the board)