Managing Salary Journals for Sponsored Accounts in Financial Management
Learn how to create salary journals for sponsored accounts, including the necessary fields and processes involved. Understand the importance of recording the Period of Work Performed and how it impacts financial reporting. Explore the documentation and training materials available for efficient management.
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Presentation Transcript
Salary Journals for Sponsored Accounts Presented by FSS and OSP For the Financial Managers Forum June 12, 2013
Salary Journals for Sponsored Accounts Starting on June 17, the Period of Work Performed is required for each journal line for which: The object code is one of 17 specified salary codes AND The fund is sponsored OR The activity is sponsored The new field will appear in the ADI spreadsheet and in the Oracle manual form. Journal creation in SPH Wasabi will not change. The Period of Work Performed is a fiscal quarter.
Salary Object Codes for Sponsored Accounts Sponsored funds start with 1 or 2. Sponsored activities start with 2, 3, or 4.
Salary Journals Using the Manual Form No change to the manual form
Captured Information Window Manual Form The Period of Work Performed is selected from a list.
Salary Journals Using the ADI Spreadsheet A new ADI form contains a validation button.
Captured Information Window ADI The Period of Work Performed is selected from a list.
Salary Journals for Sponsored Accounts Process The journal preparer will be notified prior to reporting if the Period of Work Performed is missing. The data is captured in the GL and loaded nightly into the data warehouse (HDW). From the HDW, all salary journals (with the Period of Work Performed) are loaded daily into the new Effort Certification and Reporting system (ecrt). Once loaded into ecrt, effort recertification may be required. Salary journals are extracted quarterly from ecrt for federal reporting. Documentation and training materials are available on Eureka.
