Office Updates and Reminders for Efficient Procurement
Enhance your procurement practices with these essential updates and reminders. Stay informed on BOC office hours, software purchases, contractor classifications, purchasing guidelines, and BuckeyeBuy supplier updates. Streamline your processes for optimal efficiency.
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Presentation Transcript
March BOC Office Hours March BOC Office Hours BOC Reminders ETS Software Independent Contractor vs. Employee Purchasing Updates BuckeyeBuy Updates Miscellaneous Items
BOC Reminders BOC Reminders Deposits: As a reminder when dropping off a deposit in Hitchcock, in the Dean s Suite, please send an email to the BOC that there is a deposit in the drop box. The email is eng-bocprocurement@osu.edu. Before searching Amazon, please make sure your areas are searching BuckeyeBuy Suppliers or other non-catalog suppliers before submitting an Amazon REQ. To reach the Grants Shared Service Center please email OR-GSSC@osu.edu.
ETS Software Purchases ETS Software Purchases As a reminder, every unit needs to be following the guidance that was sent out in March of 2024 on ETS Software Purchases. Please submit a ticket to ETS if you want to pursue a software purchase or renewal. Any software that is purchased on a department Pcard and it didn t follow the guidelines, it will be held for extra review. Any software that is purchased personally, the individual is seeking reimbursement, and it didn t follow the guidelines, will be held for extra review.
Independent Contractor vs Employee Independent Contractor vs Employee Your unit might want to contract/hire an individual for professional services but not sure how to classify them. New information has been given to us from Business and Finance on how you can determine if the individual will be an Independent Contractor or an Employee. https://busfin.osu.edu/buy-sell-travel/purchasing/procurement- resources/independent-contractor-guidelines
Purchasing Updates Purchasing Updates FY26 Blanket orders-please do not enter any until April 14, 2025. A new enhancement will be turned on in WD on April 7ththat will let us future date REQ s to July 1st, 2025, for blanket orders. Exhibit A & B Forms for Hotels and Event Spaces are required for contracted supplies. Exhibit A is for the rental of the rooms. Exhibit B is for the event spaces.
BuckeyeBuy BuckeyeBuy Updates Updates Listed below are the latest BuckeyeBuy supplier website updates. 1-800 Flowers-new supplier website offering 17 brands for floral, gourmet foods, and personalized gifts. Sherwin Williams-offers a large selection of paint products ans supplies in their supplier website. Special order gases and Requisitions Supplier ID-Non-catalog requisitions to the gas warehouse must be issued to supplier SPL-0041701 Special Orders- UNIV Gas Cylinder Warehouse. Continental Office-supplier website now offers a Value Products category which features new value-priced chairs and standing desks.
Miscellaneous Items Miscellaneous Items Pcards expiring at the end of April. The process will be working with the BOC to pick it up in Bevis Hall or make arrangements with the BOC to meet to get the new Pcard. We will get a list at the end of March and send out communication once we have the list. Requisitions that are $5000.00 and under, without a supplier ID, and a non-software purchase, will be sent back to the department to be put on your department pcard. If it needs to be a Purchase Order, please state that in the in the memo section.
Miscellaneous Items Miscellaneous Items Continued Continued May 28th-Southwest ending their 2 bags fly for free policy. More to come from Southwest on what the changes are. Southwest will be moving to assigned seating in 2026. Flight credits will have a 1-year expiration for credits on or after May 27, 2025. Travel Office will be reaching out to the College s/Departments with options for the use of the credits or possible refunds.
BOC Information BOC Information If you have any questions, please reach out to a BOC team member or email your questions to: Eng-bocprocurement@osu.edu The BOC virtual help desk https://osu.zoom.us/j/94998003979?pwd=dVk5QzYyanIyRW1ESTlTRFN5Rjh1 Zz09
