OHA.CET Closeout Process Overview
The OHA.CET closeout process including contract requirements completion, fiscal reports submission, confirmation initiation steps, close-out package details, and examples of FAA, FIT, funds return, and mutual termination agreements. Witness the steps involved in finalizing contracts effectively."
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Presentation Transcript
OHA CET Closeout Process CLOSEOUTS OCCUR AFTER A CONTRACT EXPIRES OR WHEN A PARTNER REQUESTS
1.Contract Requirements ALL CONTRACT REQUIREMENTS HAVE BEEN COMPLETED EXPENDITURE REPORTS ACTIVITY REPORTS
2.Fiscal Final Expenditure report has been sent Corrections to report have been made (if any), and returned Remaining funds (if any), have been returned, and received Balance owed (if any), has been returned, and received
Confirming initiation of Close-out Once corrected expenditure report sent: CBO will receive a notice from fiscal team confirming receipt of final report/initiating close out process (5 business days) *timeframe can vary depending on report revisions requested & CBO response time
Close Out Package Close Out Package CBO will receive a close out package from the Fiscal team,within: (tbd deloitte to f/u, dependent on OC&P),which will include the following: FAA/FITS (Financial Summary) Mutual Termination Agreement Close Out Letter
FAA (Financial Assistance Award) & FIT (Funding Information Table) letter examples:
Mutual Termination Agreement CBO will sign Mutual Termination Agreement and send back to OHA via email OHA Leadership will sign Mutual Termination Agreement, send signed letter back to CBO This will effectively close the contract
