Ohio Family & Children First Fiscal Forum Agenda and Timelines
Explore the agenda and timelines for the Ohio Family & Children First Fiscal Forum, including SFY24 fiscal updates, subgrant agreements, allocation chart review, and annual pooled funding. Get insight into fund disbursement, reporting requirements, and administrative processes for supporting families and children in the community.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
Ohio Family & Children First Ohio Family & Children First Fiscal Forum Fiscal Forum August 8, 2023
Agenda Agenda 1. SFY24 Fiscal Updates 2. Allocation Chart Review Rainbow County 3. Annual Pooled Fund Reporting 4. FYIs 5. Questions/Open Discussions
SFY24 Fiscal Timelines Subgrant Agreements ~ August 2023/September 2023 1. Currently drafted in our contracts system 2. Will go through JFS approval channels 3. Email to councils for review and signature 4. Council signature obtained; sent to Director s office for review and signature 5. Subgrant agreement approved 6. Fully signed copy sent to council PO issuance ~ September 2023 1. Will request new Purchase Orders to encumber all FCFC issued funding (OCBF, MSY admin, FCSS State and FCSS Federal) 2. Fiscal department will review and approve PO requests 3. POs dispatched (ready for use) Advancement Funding: OCBF, MSY admin and FCSS/GRF ~ September 2023 / October 2023 Issued via EFT or Check for PO counties Issued via County Finance Information System for CFIS counties Dates provided are estimates and may vary due to unforeseen circumstances
Allocation Chart Review Allocation Chart Review Rainbow County FY24 Advancement funding lump sum payment sent to FCFCs early in new FY OCBF (Operational Capacity Building Fund) - $30,750 MSY (Multi-System Youth) Admin - $3,600 FCSS (Family Centered Services & Supports)/GRF - $5,000 (amount varies by county) Monthly expense reporting required to account for how much has been spent Reimbursement funding request for reimbursement made via expense reporting FCSS (Family Centered Services & Supports) /Federal Part 1 - $2,500 (amount varies by county) FCSS (Family Centered Services & Supports) /Federal Part 2 - $15,000 (amount varies by county) Monthly expense reporting required to request reimbursement PO counties only PO Counties will be issued payment via EFT or Check CFIS counties will be reimbursed via County Finance draw down process*
Annual Pooled Funding Review Annual Pooled Funding Review Flexible/General Pooled Fund Flexible/General Pooled Fund Purpose: State and local public agencies have the flexibility to transfer allocated State Funds to funding pools administered by the Family and Children First Council (FCFC). Funds transferred to this funding pool can be used to assure access to needed services by families and children in the community. FCFCs determine how the funds will be spent (except Admin costs). Notes: Only complete this report if you receive funding in these specific GRF line items. Up to 10% of the annual amount of pooled funds transferred can be used by the FCFC to cover administrative cost. Administrative costs are defined as those activities common to the fund in general, such as financial management, related audit costs, types and frequency of reports, and retention of records. Unused funding may be carried over year to year until fully expended. Ohio Family and Children First (OFCF) will provide the FCFCs with the reporting tool at the beginning of each SFY. Statue language can be found in Pooled Fund Guidance document.
Annual Pooled Funding Review Annual Pooled Funding Review Flexible/General Pooled Fund Flexible/General Pooled Fund Calculation steps: 1. Enter balance from previous year + 2. Enter amounts received for each line item 3. Total funds available this fiscal year = prior year roll over + current allocation line items 4. 10% admin cost used? Enter amount - 5. Service/supports provided (minus admin)? Enter amount - 6. Ending balance for carry over
Annual Pooled Funding Review Annual Pooled Funding Review Flexible/General Pooled Fund Flexible/General Pooled Fund Program data steps: 1. List Services/Supports Provided As determined by the FCFC s written policy on how they use Flexible funds 2. Enter age range data for section above
Annual Pooled Funding Review Annual Pooled Funding Review Flexible Pooled Fund Flexible Pooled Fund Narrative Section Purpose/Problem: What is the purpose or problem the transfer of funds was to resolve? What needs will be met using these funds? What is the Desired Outcome of Using these Flexible Dollars? What goals did you have in mind when thinking about how to use these flexible funds in the beginning of the fiscal year? What Was the Actual Outcome of Using These Flexible Dollars? What did you achieve using these flexible dollars? Measurable outcomes were goals met?
Annual Pooled Funding Review Annual Pooled Funding Review Restricted Pooled Fund Restricted Pooled Fund Purpose: As outlined in Ohio Administrative Code 5101:2-54-01, portions of Multi-System Youth (MSY) allocations distributed by local Public Children Service Agencies (PCSA) must be designated to county Family and Children First Councils (FCFC) restricted pooled fund. Use of these funds is restricted to providing services and supports needed to prevent the relinquishment of custody of children, 0-18, and to facilitate family reunification following a custodial episode. Notes: Local PCSA's distribute at least 10% of its allocation to FCFCs each fiscal year SFY24/25 minimum increased to 12% Calculation steps: 1. Enter balance from previous year + 2. Enter revenue received for current year 3. Total funds calculated (previous + current funds) 4. Enter total expenses 5. Ending balance calculated (total funds total expenses)
Annual Pooled Funding Review Annual Pooled Funding Review Restricted Pooled Fund Restricted Pooled Fund Date of Service Name or Youth ID Age Category (drop-down menu) 0-3, 4-9, 10-13, 14-18 Service or Support (drop-down menu) Various options as listed in guidance document such as mentoring, respite, service coordination, high-fidelity wraparound etc. Purpose (drop-down menu) Four options to choose from; all related to preventing custody relinquishment Actual Outcome (drop-down menu) Four options to choose from; select best fit
Annual Pooled Funding Review Annual Pooled Funding Review Restricted Pooled Fund Restricted Pooled Fund Expenses Enter expense amount for each service provided to youth Allocation Spent Spreadsheet will calculate the amount of allocation spent line by line Allocation Remaining Spreadsheet will calculate the remaining allocation amount line by line Barriers/Challenges using funds Provide any information regarding barriers or challenges faced when utilizing funding (if applicable)
FYIs FYIs FY24 Allocation Charts: FY24 allocations have not been released to FCFCs yet Our office is obtaining cabinet agencies signatures to secure funding; once complete, I will send notification of awards. OCBF increased from $15,750 to $30,750 for each county MSY Admin : $3,600 FCSS - each county will receive a 3% increase to their previous allocation (Pending Cabinet Agency Approvals/Signatures) Best Practice Training and Incentives New Training and Incentive Opportunities coming this fiscal year! High Fidelity Wraparound (HFWA) will be offered to those counties that missed FY23 trainings - $7,500 payment to each county 11 counties eligible for HFWA incentives in SFY24: Ashland, Brown, Greene, Harrison, Highland, Jefferson, Lucas, Medina, Miami, Monroe, Scioto. Service Coordination will be offered for all 88 counties - $4,744 payment to each county HFWA or SC training must be completed by ALL counties Entire training series must be completed to receive incentive funds FAQ document posted: https://fcf.ohio.gov/static/Fiscal%20Uploads/FAQs_Best%20Practice%20&%20Sustainability%20Incentives_SFY24.pdf
FYIs FYIs Liquidation Period deadline August 31 is the deadline for SFY23 expense reporting! Please do not wait to submit. SFY24 Expense Reporting 8/10 deadline You may report current fiscal year expenses using the appropriate funding sources Are local dollars being used to cover services until FCFC funding is issued? Incurring expenses but plan to pay using FCSS advancement dollars? Scenario will vary by county; choose the funding source that fits Advancement reporting: In OASCIS using the Allocation Management tab Spreadsheet for Non-OASCIS counties Unspent Funds PO Counties - Reach out to me for instructions on how to return unspent OCBF, MSY admin and FCSS funding CFIS Counties - County Finance Information System will complete the quarterly reconciliation process by 9/30/23 MSY/PCSA reporting due Due 9/30/23 Monthly expenses may be reported in OASCIS Spreadsheet must still be used for annual reporting this year OASCIS functionality for annual reporting coming in the future Website link: https://fcf.ohio.gov/fcfc-resources/fiscal-resources/fiscal-resources
Next Fiscal Forum Next Fiscal Forum - - 10/10/23 10/10/23 Topic suggestions welcome!
Questions/Open Discussion Questions/Open Discussion
