Submit Campus Visit Requests in ARMS Software
Learn how to efficiently submit campus visit requests using ARMS software. Follow step-by-step instructions, including finding a recruit's profile, selecting the type of visit, and providing necessary information for both unofficial and official visits.
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Presentation Transcript
How to Submit Campus Visit Requests in ARMS Software
Step 1: Find Recruits Profile After logging in to your profile, click on the search bar with the magnifying glass. Type in the name of the PSA and click on PSA s name with the target icon by it; clicking on the PSA s name will take you to their recruiting profile.
Step 2: Click on Proper Visits Tab on PSA s Profile On the PSA s profile, hover your mouse over the Visits tab on the right. Click on the proper type of visit (i.e., official vs. unofficial).
Step 1: Launch Workflow for Unofficial Visit After clicking on Unofficial Visit, click on the orange box that says, Launch Workflow.
Step 2: Input Info About PSA If not already in the PSA s profile, you will be required to input the PSA s high school graduation date, home city/state, NCAA ID# (or NA if unknown) and name of current high school or college.
Step 3: Input Logistical Info About Visit Input info about time/date of arrival/departure and PSA s guests.
Step 4: Input Info About On-Campus Activities Input info about complimentary admissions (will be required to complete separate process if requested); on-campus transportation; meals and lodging. Reminder: SHSU cannot pay for meals, parking, travel expenses or lodging for an unofficial visit.
Step 5: Sign and Date and Submit to Compliance Sign and date the request after your final review for accuracy. Click on the orange box that says Submit.
Step 1: Launch Workflow for Official Visit After clicking on Official Visit, click on the orange box that says, Launch Workflow.
Step 2: Info About PSA Input all requested information about the PSA. For official visits, the PSA needs to be enrolled with the NCAA EC and added to our IRL.
Step 3: Time and Date of Visit Input info about time and date of arrival and departure of PSA. Reminder: official visits cannot last longer than 48 hours.
Step 4: Transportation, Guests & Lodging Input info about transportation and lodging arrangements for PSA and guests. Reminder: there are sport specific rules about transportation.
Step 5: Student Host, OV Policies and Transcripts If a current student-athlete will serve as a student host, input information about the host. Click on the link for a copy of the OV policies to forward to PSA. Upload the PSA s most recent transcript (required for OV). Test scores are not currently required by the NCAA.
Step 6: Sign & Date and Submit Sign and date the workflow. Click on the orange box that says Submit.
Step 7: Post-Visit Verification of Visit Occurring AFTER the visit is over, re-open the form and attest to whether the visit occurred. If the visit did not occur, click No and sign and date. If the visit occurred, attest whether time/date and other salient details changed (and input changes if necessary).
Step 8: Sign & Date Sign and date the workflow and click on Approve !
