Transportation Contract Compliance Review: 2008-2015 Findings
Review the findings of a transportation contract compliance review for Butler Area School District from 2008 to 2015, highlighting non-compliance impact on subsidies and equipment allocation.
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Presentation Transcript
ARIN IU 28 TRANSPORTATION CONSULTING SERVICE Butler Area School District Transportation Contract Compliance Review 2008-2015 Mr. Joshua Muscatello, Director of Technology and Transportation Mr. Greg Coy, Transportation Coordinator
SCOPE OF WORK Review District Transportation Agreement Compliance from 2008-2015 Review Submitted Transportation Service Provider Invoices and Reports Review Compiled District Transportation Data Analyze Found Noncompliance Service Delivery Review Analysis with District Administration
TRANSPORTATION CONTRACT COMPLIANCE FOCUS AREAS Assigned Equipment to service Contract Transportation Mileage Snapshots for state reporting Transportation Invoices Final District Transportation State Reports
TRANSPORTATION CONTRACT SECTIONS REVIEWED/APPLICABLE Page 2, Contract Statement of Purpose Page 3, Section II Scope of Work, A. (General), 6. Required Reports Page 4, Section II Scope of Work, B. (Miscellaneous), 3. Additional Equipment Daily Rate Page 13, Section III Contract Terms, D. (Buses), 2. Chassis Requirement Page 14, Section III Contract Terms, D. (Buses), 8. Bus Replacement Page 14, Section III Contract Terms, D. (Buses), 9. Spare Bus Utilization Page 14, Section III Contract Terms, D. (Buses), 10. Maximum Bus Chassis Age Page 14, Section III Contract Terms, D. (Buses), 11. Spare Bus Percentage of Equipment Page 14, Section III Contract Terms, D. (Buses), 12. Assigned Vehicle List
REVIEW FINDINGS 2008-2015 Assigned Equipment Non Compliant Each Year Transportation Service Provider Reporting Non Compliant Each Year Transportation Service Provider Invoicing Compliant Each Year
NON COMPLIANCE IMPACT TRANSPORTATION SUBSIDY 2008-2015 Unrealized State Subsidy Reimbursement 53 Pieces of Equipment Total Subsidy Loss Estimate $62,146.57 District Subsidy Loss Estimate $24,214.26 Based on District Aid Ratio s for contract term
TRANSPORTATION STATE SUBSIDY FORMULA COMPONENTS Contracted Vehicle Allowance Additional Allowance Section Age of Bus Mileage Allowance Utilized Passenger Capacity Miles (UPCM) Allowance Layover or Congested Hours Allowance
COURSE OF ACTION OPTIONS FOR NON COMPLIANCE Based on Current Year Transportation Contract Void for Cause Assess a Service Penalty related to Daily Rate Non Compliance Estimated $1,667,223.45 for 2008-2015 Contract Term Identify/Clarify Percentage of Equipment Age reconciliation terms Negotiate a contract addendum to address Non Compliance Request ARIN IU 28 to complete 2015-2017 transportation contract review
Questions? ARIN IU 28 APPRECIATES THE OPPORTUNITY TO PROVIDE SERVICE TO THE BUTLER AREA SCHOOL DISTRICT
