Understanding Good Governance in Organisations

Good Governance at Aberdeenshire Council

What is Good Governance? What is Good Governance? Lots of definitions of governance. One we like to use is the processes by which organisations are directed, controlled, and held to account and is underpinned by the principles of openness, integrity, and accountability ; .

Enron 2001 Northern Rock 2008 Mid-Staffordshire Scandal 2009 Vale of Leven Public Enquiry 2014

Roles & responsibilitiesthe right people The Priorities & Strategies, Setting Policy .the right thing Monitoring, Scrutinising, Reviewing, Key Systems & Processes in Decision Making, Culture & Ethos ..the right way at the right time

Roles and Responsibilities

Roles and Responsibilities Roles and Responsibilities How do Members and Officers work together? Members determine the what being the objectives and policies of the Council. They monitor and scrutinise both progress and the controls set. They determine the risk appetite. They challenge management when objectives are not met or when the controls fail. Managers do thehow being howthe strategy that Members set can be achieved. They ensurethat staff carry out the operational tasks in pursuit of the objectives and they report to Members on the progress. Front line Employees - they deal with the operational day to day matters in terms of the Council s policies and decisions that have been made.

The Priorities or Strategies of an Organisation

Setting Policy

Key systems and processes for decision making

New Scheme of Governance Fit for Purpose

Part 3 Financial Regulations Part 4 Guidance Part 2 Part 1 Delegations Standing Orders Part 2A List of Committee Powers Part 4A Scrutiny at Aberdeen- shire Part 4C Glossary of Terms Part 4B Procurement Guidance Part 2B List of Officer Powers Part 2C List of Planning Delegations Appendix D List of Legislation referred to in Officer powers Appendix B Financial Delegations Tables Appendix E Guidance on what is considered a Significant Departure Appendix A Mechanism for Member Promoted Issues Appendix C Table of Integration Joint Board Legislation Appendix F Pre-determination Hearing Procedures

Decision making

FULL COUNCIL Conflict between Committees Setting Area Committee Budget Appeals Committee Revenue budget with Quarterly Budget Monitoring Financial primacy INFRASTRUCTURE SERVICES EDUCATION & CHILDREN S SERVICES COMMUNITIES AUDIT BUSINESS SERVICES Aberdeen City Region Deal Customer Communications and Improvement Children s Social Work Services External Audit Adult Social Work Service Economic Development and Protective Services Community Planning Finance Financial Management Education Planning and Building Standards Housing HR&OD HR for Teaching Staff IJB scrutiny Libraries, Culture and Museums Roads, Landscape Services and Waste Management Emergency Planning IJB monitoring Internal Audit Information and Communication Technology The Northern Roads Collaboration Joint Committee Leisure and Sport Scottish Fire and Rescue Service Legal & Governance Transportation Civic Government (Scotland) Act 1982 Scottish Police Authority Visitor Attractions Licensing other than Liquor Licensing Registration of Births, Deaths and Marriages Property and Facilities Management Valuation and Electoral Registration

Enhancing Good Governance Enhancing Good Governance Direction reorganisation of committee structure and high level functions Control Full Council with primacy role and Policy Committees responsible for service budget matters Clear decision making - Delegations are clear and precise Accountability new Scrutiny at Aberdeenshire process and policy development and review framework Transparency All documents redrafted to ensure that business is conducted in a transparent manner Accessibility clear decision making process with easily accessible information on website

Members Responsibilities spending money Full Council Responsible for setting the Council budget Proposals to incur expenditure not provided for in Revenue budget or Capital Plan Policy Committees Agree Workplan for cross-area expenditure where expenditure is in Revenue Budget or Capital Plan Agree procurement proposals where Committee has been appointed as lead and where: Proposed contract value exceeds 1m Proposed contract value is between 50k & 1m and Committee has reserved approval. Area Committees Agree Workplan for area only based expenditure where in Revenue Budget or Capital Plan Agree procurement proposals where Committee has been appointed as lead and where: Proposed contract value exceeds 1m Proposed contract value is between 50k & 1m and Committee has reserved approval.

Officers Responsibilities spending money Workplan To Committees at beginning of each Financial Year and As projects are added. Sourcing Strategy/Business Case Prepare and submit to Committee/Officer as required. Contracts Register Review current available contracts Ensure Contract Reference Number on all documents. Ensure ongoing updates to Contracts Register

Monitoring, Scrutiny, Reviewing Performance

Reviewing Performance Audit Scotland an Overview of Local Government in Scotland 2015 High quality performance information to support effective scrutiny and decision-making Relevant up-to-date performance data which is clearly reported to the public to help them understand their Council's performance Council s budget should be targeted towards agreed priorities including those designed to prevent or reduce service demand in the future.

Culture and Ethos

Thank you Karen F Wiles Head of Legal & Governance Karen.wiles@aberdeenshire.gov.uk