Understanding Pre-Transition in Student Data Preparation
Explore the significance of Pre-Transition in student data preparation for the End of Year Rollover. Learn about defining the Next School for students and the functionalities associated with it. Discover the process and its implications.
Uploaded on | 0 Views
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
Pre-Transition (Next Year Registration) Workflow Start time: 10:00 AM You can use the following numbers to dial in: Victoria: 1-778-401-6245 | Vancouver: 1-604-449-4460 Kelowna: 1-236-361-9865 | Whitehorse: 1-867-457-0197 Conference ID: 596 482 426# During the calls, press *6 to mute your phone, or *7 to un-mute To preview the slides: use the navigation arrows at the top left and useclick to presenter when done December 7, 2023
What are we talking about today? Using Build View What is Pre-Transition Next School Name Field? Pre-Transition Workflow Pre-Transition Reminders Pre-Transition Support
Build view Build view What is it? The view to manage and define parameters of the coming year s schedule. Tabs are purple The Build view contains the components of Students Course Requests as well as Staff, Course and Room scheduling information. It is also the area in which a school goes through the build process of creating their Master Timetable
Build View Student Top Tab Build View Student Top Tab Options Refresh
Where is the Next School> Name field Found in Student record School View>Student Top Tab use Pretransition Field Set District View>Student Top Tab use Pretransition Field Set
Next School Name Field Functionality NextSkl > Name This field is populated for students transferring to another primary school for the next school year. Designed to show a short list of the District s schools not the schools outside of the province. To Next School a student for a school outside of the district, assign in the Student s record as the Next School picklist there shows every school in MyEducation BC. Next School can also be populated for students who are staying in the school in order for them to appear in the next year student filters and the build view for scheduling Students cannot have a Next School name and the Withdraw flag checked. The EOYR process will create a withdraw record from the current school and an enrollment record to the new school. A new withdrawal and entry record will not be created for students with a next year value that are returning to their current school.
What is Pre-Transition? Pre-Transition is student data prep for the End of Year Rollover Define Next School for Students for course requests Next School Field needed for Build View Using specific fields in the student demographics The data tells the EOYR process what should happen with a student during transition
Pre-Transition Field set School View>Student Top Tab use Pretransition Field Set District View>Student Top Tab use Pretransition Field Set Fields Current school name School>Name School they are transferred to in the EOYR process NextSkl>Name School they are available in the Build View Next School year Next Skl>Name
Pre-Transition Workflow - EOYR Current year Pre-transition Fields Current Year EOYR Process runs, transition is complete Next Year Students Filter Current Year Current Year Run a Quick Report of your Next Year Enrollments Data Validation EOYR Filter
Build View Workflow Define Build year context Create Scenario in Build Course Catalogue for next year Secondary School Staff Assignments Define Next School for students
Pre-Transition Reminders Pre-Transition settings are used in End of Year Rollover (EOYR) and Build view Scheduling Setting accuracy for each student is important student ends up in the correct school(s) with the correct enrollment status
Pre-Transition Reminders The values are static in many of the fields Primary Schools are responsible for the Pre- Transition setting data Mass Update and Modify List functions for primary students only (use filters) Use the Pre-Transition Field Set Only one Movement Flag per student Cannot use Next School field and a Flag
Pre-Transition Reminders Next School is admitting next year If the student is moving out of Province DO NOT enter an OOP school in Next School Next Year Secondary Associations are required for scheduling purposes
Use the Grid Share the Grid Where is the Student Movement Grid? MyEducationBC.info > School User Resources > End of Year Rollover Section 2.5 - Student Movement Scenarios L1 Information Station > Resources and Recordings > EOYR and Pre-Transition > EOYR Student Movement table only Word version of Grid Districts can customize and distribute
