Conference Updates and PIC Reorganization

Professional Interest Council III ASEE Annual Conference June 2020 Tuesday June 23, 2020 PIC Chair P.K. Imbrie pk.imbrie@uc.edu

Code of Conduct for ASEE Meetings (even virtual) It is the policy of the American Society for Engineering Education (ASEE) that all participants, including attendees, vendors, ASEE staff, volunteers, and all other stakeholders at ASEE meetings will conduct themselves in a professional manner that is welcoming to all participants and free from any form of discrimination, intimidation, harassment, or retaliation. Disruptive or harassing behavior of any kind will not be tolerated. Harassment includes but is not limited to inappropriate or intimidating behavior and language, unwelcome jokes or comments, unwanted touching or attention, offensive images, photography without permission, real or implied threat of physical harm, physical assault and stalking. Download full policy at https://www.asee.org/documents/member-resources/resources/CodeofConductforASEEActivitiesandEvents.pdf

Conference Information General as of June 21st: Number of Attendees: 3,263 Number of Published Papers: 1762 (down 150 from expected), +8 papers > 2019 Number of Unique Authors: 1423, +19 Authors > 2019 The conference venue will be available to registered attendees for up to a year. Presentations will be available as view only and are not downloadable. A link will be made available on the Annual Conference 2020 to direct attendees back to the virtual conference platform.

Conference Information continued Scholarship Monies Used as of June 2nd: Engineering Unleashed provided $100,000 200 scholarships were given totaling $100,000. ASEE BoD Match provided up to $100,000 257, $200 scholarships were requested and given totaling $51,400 thus far. Divisions $15,908 worth of scholarships have been given thus far from 18 Divisions and 1 Zone/Section. The bulk of scholarships covered the PCs at $500 per scholarship. Some of the Divisions also provided some non-PC participants at various levels.

PIC Reorganization

PIC Reorganization 46 of 53 Divisions voted (86.79%) Most Prefered Scenario GREEN RED BLUE PIC PIC I PIC II PIC III PIC IV PIC V # Div Count % Red Strength Green 80.25 60.75 43.79 54.25 100.00 Strength Blue 49.38 67.00 26.50 23.13 70.00 Strength 12 11 13 14 3 12 100.00% 11 100.00% 10 76.92% 11 78.57% 2 66.67% 6 6 7 6 1 4 4 2 4 1 2 1 1 1 0 25.00 10.00 32.50 37.00 0.00 26 15 5 Voting All Div 56.52% 49.06% 32.61% 28.30% 10.87% 9.43%

Motions APPROVED by the ASEE Board of Directors: To dissolve all current PICs (PICs I, II, III, IV and V) effective just prior to the start of the June 29th Board meeting. To approve the new PIC organization, including PIC I, II, III, IV and V with the Division association as described. To appoint current PIC Chairs for their remaining term and newly elected PIC Chairs to their remaining term as follows: PIC I Christi Luks (2 years) PIC II Chell Roberts (3 years) Pick III John Estell (3 years) PIC IV Beth Holloway (2 years) PIC V Maureen Baric (2 years)

Motions APPROVED by the ASEE Board of Directors: To approve new temporary ALL PICs by-laws until such time as the ALL PIC by-laws can be approved by the PICs membership. More on the temporary ALL PIC by-laws later

How the Reorganization looks

PIC III, John Estell (3 years) Community Engagement Division Computing and Information Technology Division Energy Conversion and Conservation Division Engineering and Public Policy Division Engineering Design Graphics Division Engineering Physics and Physics Division First-Year Programs Division Instrumentation Division Liberal Education/Engineering & Society Division Mathematics Division Mechanics Division Technological and Engineering Literacy/Philosophy of Engineering Division Two-Year College Division Current III III III III III III III III III III III III III New I III III I V III IV III I III V I IV

PIC III, John Estell (3 years) Computers in Education Division Computing and Information Technology Division Electrical and Computer Division Energy Conversion and Conservation Division Engineering Leadership Development Division Engineering Physics and Physics Division Entrepreneurship & Engineering Innovation Division Experimentation and Laboratory-Oriented Studies Division Instrumentation Division Mathematics Division Software Engineering Division Current IV III I III II III IV IV III III II New III III III III III III III III III III III

Back to the All PIC By-Laws Approval Process A copy of the temporary All PIC By-Laws will be sent to the current Division Leadership and the new Division Leadership once the leadership changes are received by ASEE HQ (early-July). Please makes sure your Division submits your Changes in a timely fashion. More on the new leadership change process later. Unlike the past, all PICs will now operate under one common set of by-laws (i.e., the All PIC By-Laws). The approval process: makes use of the PIC Council of each PIC. A PIC Council is comprised of the PIC Chair and the Division Chairs within the PIC; and requires a 2/3 majority vote (of those voting) to approve the by-laws. Once each PIC Council is formed (mid-July), the VP of the PICs will call for an All PICs Council meeting in August to discuss/seek input on the All PIC By- Laws. This will be followed with a vote tentatively set for September.

New Process for Updating Division Leadership For the first time, Division Chairs will submit the names of their incoming officers electronically. You will need to provide the names of your 2020- 2021 officers and their positions by 28 June, 2020 11:59 PM EDT. If incoming officers have not let their memberships lapse, the process should only take a few minutes. The process: Log on to www.asee.org/public and click Leadership Positions, followed by Manage Officers. On the landing page, click Select New Officer. You must add all incoming officers, even those officers who are serving for a second year.

Updates from the Board Membership (as of Q2): Institutional (Academic): -0.7% Institutional (non-Academic): -4.08% Individual: -3% Finical Status: We are expecting a unfavorable variance of $267K from the FY20 budget, principally resulting from a $733K shortfall from the Annual Conference income. ASEE did receive a PPP loan from the government. It is unclear at his time if the loan will need to be repaid or if it will be converted into a grant. Thus far, the PPP funds have been used to cover staff salaries and rent. To date, ASEE has not had to furlough any staff. The Board is particularly concerned that Institutional Memberships (both Academic and non-Academic) will be significantly down this coming fiscal year.

Updates from the Board continued By-Law Policy Change: All field units are now REQUIRED to have a Diversity, Equity & Inclusion (DEI) statement in their by-laws. Field units that do not currently have a DEI statement in their by-laws are required to have said statement included and approved by the BoD no later than the end of the Annual Conference 2021. The new All PIC By-laws will require Division By-Laws to be updated every five (5) years.

By-Law Updates Last ByLaw Update 2015 2017 2011 2006 2012 2007 2016 2009 2012 2012 2012 Diversity StatementWebsite yes yes No No No No Yes No No Yes Yes Divisions Community Engagement Division Computing and Information Technology Division Energy Conversion and Conservation Division Engineering and Public Policy Division Engineering Design Graphics Division Engineering Physics and Physics Division First-Year Programs Division Instrumentation Division Liberal Education/Engineering & Society Division Mathematics Division Mechanics Division Technological and Engineering Literacy/Philosophy of Engineering Division Two-Year College Division https://ced.asee.org/ Not Listed https://sites.asee.org/eccd/ https://sites.asee.org/eppd/ http://edgd.asee.org/ http://pepd.asee.org/ https://sites.asee.org/fpd/ http://www.tamiu.edu/notfound.shtml https://sites.asee.org/lees/ http://buechlerd.wixsite.com/aseemathdiv https://sites.asee.org/mechanics/ https://sites.google.com/site/telpheorg/ho me https://sites.asee.org/tycd/ 2013 No 2012 No

Updates from the Board continued BASS Accounts: The Finance Committee has requested that each Division prepare a to prepare a statement regarding the BASS account funds associated with operations (i.e., basically how you are budgeting your BASS account funds for this next year). Please remember that BASS account funds are for the benefit of the division, and their use should be communicated to the membership. Justification for any balances carried forward should also be given. A template document will be sent to the Division leaders. The 30% charge to BASS account income continues to approximately cover the costs associated with managing these funds, so the charge will continue as is.

Updates from the Board continued IT Update: The replacement for Monolith is underway: July 2020 is the scheduled realse of ASEE Hub, which supports membership communications. July 2021 is the scheduled release of the AMS implementation and CMS web platform release (i.e., prior to the start of the 2022 Annual Conference paper submission process). o The current system will be operated concurrent with the release of the new systems to support on going conferences. The new system will be a software for service system to provide for continues enhancements in the system over time.

Updates from the Board continued Both JEE and AEE will be publishing special issues that deal specifically with COVID19 and its impact on education: JEE Fall 2020 AEE some time 2021

Best PIC Paper We would like to thank and acknowledge all of the Program Chairs for organizing their Division s selection of a Best Division Paper. We would also like to thank and acknowledge each PICs Best PIC Paper selection committee. PIC III Reviewers: Tim Kennedy, Reza Sanati, Siamak Farhad, Deanna Mathews, Ranjeet Agarwala, Amber Harrington, Rachel McCord, Herb Hess, Amy Slaton, Charles Lam, Jul Davis, John Krupczak, Dom Dal Bello

Best PIC Paper PIC I: Hands-On Cybersecurity Curriculum using a Modular Training Kit, by Asmit De, Mohammad Nasim Imtiaz Khan, Karthikeyan Nagarajan, Abdullah Ash Saki, Mahabubul Alam, Taylor Steven Wood, Matthew Johnson, Manoj Varma Saripalli, Yu Xia, Stephanie Cutler, Swaroop Ghosh, Kathleen M. Hill and Annmarie Ward PIC II: Developing a Multi-Campus Model for REU Sites, by Pamela McLeod, Junko Munakata Marr and Richard Luthy PIC III: Do Open-Ended Design Projects Motivate First-Year Engineering Students?, by Chao Wang PIC IV: Student Perceptions of an Ethics Intervention: Exploration Across Three Course Types, by Madeline Polmear, Angela Bielefeldt, Nathan Canney, Chris Swan and Daniel Knight

Best PIC Paper continued PIC V: Reimagining Engineering Education: Does Industry 4.0 Need Education 4.0?, by Shuvra Das, Darrell Kleinke and David Pistrui

The BEST Overall PIC Paper PIC III Do Open-Ended Design Projects Motivate First-Year Engineering Students? by Chao Wang Arizona State University

Just Checking..Business Meeting Schedules Session Code W518 Division Business Meetings: Engineering Design Graphics Division Business Meeting Technological and Engineering Literacy/Philosophy of Engineering (TELPhE) Division Business Meeting Computing and Information Technology Business Meeting Liberal Education/Engineering & Society Division (LEES) Division Business Meeting R434 Engineering and Public Policy Division Business Meeting First-Year Programs Division Business Meeting Mathematics Division Business Meeting Community Engagement Division Business Meeting Two-Year College Division (TYCD) Business Meeting Energy Conversion and Conservation Division (ECCD) Business Meeting Engineering Physics and Physics Division Business meeting Mechanics Division Business Meeting Instrumentation Division Day Wednesday3:30-4:30 Time W549 R430 Wednesday3:30-4:30 Thursday Thursday Thursday Thursday Thursday Friday Friday Friday Friday Friday 2:00-3:00 2:00-3:00 3:00-4:00 4:00-5:00 5:00-6:00 2:00-3:00 2:00-3:00 3:00-4:00 4:00-5:00 4:00-5:00 R517 R627 R637 F452 F450 F516 F645 F639 NONE

PIC III at a Glance - Current Financial Membership FY 2020 3/31/2020 Balance $3,751 $1,574 $11,756 $13,894 $19,670 $8,957 $36,106 $3,143 $3,793 $8,498 $11,083 $1,142 $2,562 $125,931 Change Since FY19 3 Year Average Q2 FY20 %Change 777 842 1075 199 190 176 537 127 345 171 300 590 390 5715 5433 PIC III, John Estell (3 years) Community Engagement Division Computing and Information Technology Division Energy Conversion and Conservation Division Engineering and Public Policy Division Engineering Design Graphics Division Engineering Physics and Physics Division First-Year Programs Division Instrumentation Division Liberal Education/Engineering & Society Division Mathematics Division Mechanics Division Technological and Engineering Literacy/Philosophy of Engineering Division Two-Year College Division Current III III III III III III III III III III III III III New I III III I V III IV III I III V I IV $738 $817 $394 $451 $4,843 $475 $1,283 $204 $772 $311 $1,566 $556 $379 $12,789 745 763 972 191 254 154 538 115 344 155 280 549 373 -4.12% -9.38% -9.58% -4.02% 33.68% -12.50% 0.19% -9.45% -0.29% -9.36% -6.67% -6.95% -4.36% -4.93%

PIC III at a Glance - New FY 2020 3/31/2020 Balance $19,454 $1,164 $3,570 $1,574 $11,756 $8,957 $3,143 $8,498 $7,323 $11,661 $10,414 $87,515 Change Since FY19 $1,992 $1,164 3 Year Average Q2 FY20 %Change 740 1107 1152 299 842 1075 176 127 171 388 387 298 $5,610 $5,261 PIC III, John Estell (3 years) Electrical and Computer Division Engineering Leadership Development Division Software Engineering Division Computing and Information Technology Division Energy Conversion and Conservation Division Engineering Physics and Physics Division Instrumentation Division Mathematics Division Computers in Education Division Entrepreneurship & Engineering Innovation Division Experimentation and Laboratory-Oriented Studies Division Current I II II III III III III III IV IV IV New III III III III III III III III III III III 703 -5.00% 4.07% -4.01% -9.38% -9.58% -12.50% -9.45% -9.36% -11.60% -7.24% -13.42% -7.95% $318 $817 $394 $475 $204 $311 $1,070 $884 $735 $8,363 287 763 972 154 115 155 343 359 258

PIC I, Christi Luks (2 years) Aerospace Division Architectural Engineering Division Biological and Agricultural Engineering Division Chemical Engineering Division Civil Engineering Division Construction Engineering Division Electrical and Computer Division Engineering Economy Division Engineering Management Division Industrial Engineering Division Manufacturing Division Mechanical Engineering Division Current I I I I I I I I I I I I New V IV I I IV IV III II II II II V

PIC I, Christi Luks (2 years) Biological and Agricultural Engineering Division Biomedical Engineering Division Chemical Engineering Division Community Engagement Division Engineering and Public Policy Division Engineering Ethics Division Engineering Libraries Division Liberal Education/Engineering & Society Division Materials Division Technological and Engineering Literacy/Philosophy of Engineering Division Current I II I III III IV IV III II III New I I I I I I I I I I

PIC II, Chell Roberts (3 years) Biomedical Engineering Division Design in Engineering Education Division Engineering Leadership Development Division Engineering Technology Division Environmental Engineering Division Materials Division Military and Veterans Division Multidisciplinary Engineering Division Ocean and Marine Division Software Engineering Division Systems Engineering Division Current II II II II II II II II II II II New I V III V IV I IV V V III II

PIC II, Chell Roberts (3 years) Educational Research and Methods Division Engineering Economy Division Engineering Management Division Faculty Development Constituent Committee Division Graduate Studies Division Industrial Engineering Division Manufacturing Division New Engineering Educators Division Student Division Systems Engineering Division Current IV I I IV IV I I IV IV II New II II II II II II II II II II

PIC IV, Beth Holloway (2 years) Computers in Education Division Educational Research and Methods Division Engineering Ethics Division Engineering Libraries Division Entrepreneurship & Engineering Innovation Division Experimentation and Laboratory-Oriented Studies Division Faculty Development Constituent Committee Division Graduate Studies Division International Division Minorities in Engineering Division New Engineering Educators Division Pre-College Engineering Education Division Student Division Women in Engineering Division Current IV IV IV IV IV IV IV IV IV IV IV IV IV IV New III II I I III III II II IV IV II IV II IV

PIC IV, Beth Holloway (2 years) Architectural Engineering Division Civil Engineering Division Construction Engineering Division Environmental Engineering Division First-Year Programs Division International Division Military and Veterans Division Minorities in Engineering Division Pre-College Engineering Education Division Two-Year College Division Women in Engineering Division Current I I I II III IV II IV IV III IV New IV IV IV IV IV IV IV IV IV IV IV

PIC V, Maureen Baric (2 years) College Industry Partnerships Division Continuing Professional Development Division Cooperative and Experiential Education Division Current V V V New V V V

PIC V, Maureen Baric (2 years) Aerospace Division College Industry Partnerships Division Continuing Professional Development Division Cooperative and Experiential Education Division Design in Engineering Education Division Engineering Design Graphics Division Engineering Technology Division Mechanical Engineering Division Mechanics Division Multidisciplinary Engineering Division Ocean and Marine Division Current I V V V II III II I III II II New V V V V V V V V V V V