County Registrar of Voters Workflow and Administration
Discover the detailed workflow and administration responsibilities of the Washoe County Registrar of Voters, including voter registration, election management, technology duties, equipment supply, and vote center coordination.
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Presentation Transcript
Washoe County Registrar of Voters Workflow Administration Technology Mail-In Ballot Districting Petitions Equipment Supply Center Operations Vote Center Coordinator/Outreach Election Worker Recruitment Voter Registration Election Worker Management Warehouse Operations Candidate Filing Mail-In Ballot Processing Front Office Vote Center Ballot Drop Box Management District/Precinct Boundaries Election Worker Recruitment/Retention Inventory Management List Maintenance Voter Street Index Management Election Worker Training Service Equipment Voter Registration Registration/Education Petition Processing
Administration Duties Voter Registration and Election Administration Election Systems Management Procurement Security (Physical and Cyber) Voter Registration Database Oversight Voter Registration Compliance List Maintenance Projects Legal Election Law Compliance Public Records Requests Budget Personnel Contracts/Vendors Temporary Employee and Election Worker Hiring Sample Ballot Preparation and Mailings Mail-In Ballot Order and Mailings Purchasing and Payments Manage/Support Office Human Resources Representative
Technology Duties Election Systems Infrastructure Security (physical and cyber) Technological Compliance Cyber Security Department Technical Support Process Solutions Vendor Contact Election Audits Software Solutions Website Management Statistical Data Manager
Equipment Supply Warehouse Operations Duties Voting Equipment Storage and Security Maintenance Testing (Pre/Post Logic Accuracy Testing) Tech Support Poll Books Setup Testing Tech Support Inventory Tracking Supply Count Procurement Maintenance Delivery/Receiving Moving Company Delivery Route(s) Setup Staging Vote Center Supplies Equipment Compliance with applicable State and Federal Laws Reporting Nevada Secretary of State Federal Survey (EAVS) Staff Manage and oversight of up to 20 employees
Vote Center Coordinator/Outreach Candidate Filing Duties Candidate Filing Filing Packets Train Staff Review Packets Compile Offices up for Election Candidate Website Management Compile Certified List of Candidates Report to Secretary of State
Vote Center Coordinator/Outreach Vote Center/Mail-In Ballot Drop Off Locations Duties Site Selection Facility Assessment Americans with Disabilities Act (ADA) Compliance Management Contracts Site Layout Setup Facility Liaison Maintain Facility Relations
Vote Center Coordinator/Outreach Voter Registration/Education Duties Voter Registration Drive/Training Instructions/Manuals Training Videos In Person Voting Equipment Demonstrations Speaking Engagements Language Assistance Program Communication Platform Media/Messaging Content Website Voter Education Tutorials Printed Material Videos Community Engagement Voter Registration Application Management Affidavit Tracking Application Inventory Organization/Drive Tracking
Mail-In Ballot District/Precinct Management and Petition Processing Duties District/Precinct Boundaries Mapping Precinct Index Precinct to District Assignments Street Index Management Maintenance New Ranges Petition Processing Statewide/Local/Candidate/Recall Raw Count Signature Verification Determination of Sufficiency
Mail-In Ballot Mail-In Ballot Duties Vendor Coordination Ballot setup Proofing Printing Envelope Sorter Auditing RLA (Risk Limiting Audit) Pre/Post LAT (Logic Accuracy Testing) Reconciliation State and Federal Reporting Staff Manage and oversight of up to 24 employees Duties Ballots Processing Issuing/Receiving Signature Validation Tallying Challenge Resolution Ballot Tracking Ballot Duplication/Adjudication UOCAVA/EASE Uniformed & Overseas Citizens Absentee Voting Act (UOCAVA) Effective Absentee System for Elections
Election Worker Recruitment Management Duties Worker Management Placement/Scheduling Payroll Coordination Facilities Critical Supplies Field Support Tech Supply Call Center Training Election Worker Support Duties Supply/Ballot Runner Hire Train Routes Staff Manage and oversight of up to 16 employees
Election Worker Recruitment Recruitment/Retention Duties Recruitment Request for Service New Hires Interviews HR Packets Washoe County Employees Interviewing Payroll Adopt a Polling Place Program (APPP) Retention Newsletters Committees
Election Worker Recruitment Training Duties Training Create Training Content Videos Online Training Manuals In Person/On Site Facilitate Track Compliance Training Attendance Testing/Quizzes
Voter Registration Front Office Duties Customer Service Phones Qsend Over the Counter Services Emails Mail Processing Incoming Mail Create and Prepare Outgoing Mail Orders Small/Large Maps Voter Lists Duties Voter Registration Applications Over the Counter Distribution Voter Drives Staff Manage and oversight of up to 10 employees
Voter Registration Voter Registration System Duties Automatic Voter Registration (AVR) DMV (Registration Management) Nevada Online Voter Application (NOVA) Online Voter Registration Management Voter Correspondence/Notifications Missing Information Mailers Processing responses Voter Notification Cards (VNC) D-Tran Reports Weekly Precinct/District Update Reports Duplicate Analysis Periodic internal audit
Voter Registration List Maintenance Duties NevVoter Reports (Daily) Duplicate Voters Cross Jurisdiction Vital Statistics (Deceased) Cancellation Requests Ineligible Voters Electronic Registration Information Center (ERIC) (Monthly) Cross State/County (Movers) Duplicate Voters Deceased Voters National Change of Address (NCOA) (Semiannual) United States Postal Service (USPS)
