Develop Draft ITU Strategic Financial Plan 2028-2031

Proposed process for the development of the draft ITU Strategic and Financial Plans for 2028-2031 1st Meeting of the CWG-SFP 10-11 October 2024

Formal process for the development of the ITU Strategic and Financial Plans Establishes the Council PP Year Council PP Year - 2 Secretariat PP Strategic Plan for SG provides inputs to Council the Union (CS/Art. 8, 51) (CS/Art. 11, 74A*) Council shall initiate the preparation of a draft new strategic plan for the Union Draft new SP Final draft new SP ITU s Strategic Plan (CV/Art. 4, 62A**) A CWG may be established to develop the draft new strategic plan CWG-SFP (Meetings from Oct-2024 till Council 2026) Secretariat (Res. 1428/C24) Member States Sector Members Sector advisory groups Provide input for the preparation of the draft new strategic & financial plan SG coordinates the implementation of the SP Online consultations (CV/Art. 4, 62A) (CV/Art. 5, 86A***) 2 www.itu.int

CS & CV * "...prepare, with the assistance of the Coordination Committee, and provide to the Member States and Sector Members, such specific information as may be required for the preparation of a report on the policies and strategic plan for the Union, and coordinate the implementation of the plan; this report shall be communicated to the Member States and Sector Members for review during the last two regularly scheduled sessions of the Council before a plenipotentiary conference; " ** " 1) receive and review the specific data for strategic planning that is provided by the Secretary-General as noted in No. 74A of the Constitution and, in the last but one ordinary session of the Council before the next plenipotentiary conference, initiate the preparation of a draft new strategic plan for the Union, drawing upon input from Member States, Sector Members and the Sector advisory groups, and produce a coordinated draft new strategic plan at least four months before that plenipotentiary conference; " *** " c bis) coordinate implementation of the strategic plan adopted by the Plenipotentiary Conference and prepare an annual report on this implementation for review by the Council " 3 www.itu.int

Proposed timeline Preparations of secretariat s inputs (CS/Art. 11, 74A): - Situational analysis: Trends in the ICT environment, the outcomes of GDC and Summit of the Future - Lessons learned from the implementation of previous SFP (2020-2023) and measured baselines for current SFP (2024-2027) - 1st online consultation - Resolutions harmonization - Contributory unit Briefings to the Sector advisory groups Preparations of secretariat s inputs: - Contributory unit - Consolidation of the results of the online consultations - Development of the situational analysis - Principles & guidelines for the SFP, including the OneITU approach - Harmonization of resolutions Briefings to the Sector advisory groups Briefing to WTSA-24 06 02 10 2nd meeting CWG-SFP (2 days) 1st meeting CWG-SFP (2 days) Council 2024 Endorses the establishment of the Council Working Group on Strategic and Financial Plans (CWG- SFP): Resolution 1428 (C24) Trends in the ICT environment, including impact of the outcomes of GDC and Summit of the Future and next steps 1st online consultation: Membership, Advisory groups, Youth, Staff (CV/Art. 4, 62A) Process for the preliminary amount of the contributory unit Process for the harmonization of resolutions Workshop back-to-back with the February meeting Results of the online consultation Lessons learned from the first year of implementation of current SFP (2024-2027) Guidelines for the new strategic & financial plans, including the OneITU approach Situational analysis Preliminary amount of the contributory unit Proposal for the harmonization of resolutions 2024 2025 www.itu.int

Preparations of secretariats inputs: - Development of the Financial Plan framework - Development of the Strategic Plan Framework, including the OneITU approach - Defining the links between SFO Frameworks Briefings to the Sector advisory groups Briefing to the WTDC-25 preparatory process Briefings to the Regional Preparations for PP-26 Preparations of secretariat s inputs: - Draft text for the new SFP, including the OneITU approach - Update the text of the resolution - 2nd online consultation Final draft new Strategic & Financial Plans sent to PP-26 (at least 4 months in advance) 04 10 PP-26 06 02 Council 2026 Endorses the draft new Strategic & Financial Plans 2028- 2031 to be submitted to PP-26, including the One ITU approach Council 2025 Notes the progress report of the Chair of the CWG-SFP Acknowledges the proposal for harmonizing resolutions Endorses the preliminary amount of the contributory unit 3rd meeting CWG-SFP Integration of the strategic & financial frameworks, including the OneITU approach Targets Framework to cascade to the Operational Plans (OPs) (CV/Art. 4, 62B 1Bis) 4th meeting CWG-SFP Approves the draft new SFP, including the One ITU approach Agrees on the documentation to be presented to Council 2026 2nd online consultation (peer review with other UN Agencies) Establishes the Strategic and Financial Plans for the Union (CS/Art. 8, 51) 2025 2026 5 www.itu.int

Milestones Council 2025 Notes the progress of the work the report of the CWG-SFP Chair Acknowledges the proposal to harmonize resolutions to be presented to the regional groups in preparation for PP-26 Endorses the preliminary amount of the Contributory Unit Council 2026 Endorses the draft new SFP (strategic plan, financial plan & draft Resolution 71), including the OneITU approach Notes the framework to cascade the SFP into the OPs PP-26 Sets the amount of the Contributory Unit Approves the new SFP 2028-2031, including the OneITU approach 6 www.itu.int

Previous SFPs Findings and lessons learnt from the implementation of previous strategic and financial plans Keep in mind the CWG-SFP is now (in the working period 2024-2026) developing a strategic and financial plan for the period 2028-2031, the lessons learnt are from the final implementation of SFP 2020-2023, and from the first year of the implementation of SFP 2024-2027 will only be available for the 2nd meeting in February 2025. Same applies to targets. So, Targets should be realistic (not very conservative, still not unachievable). New targets can only be added if a reliable source(s) of data exists or if there are plans to start measuring them in the near future. Targets need to be SMART (to be meaningful). Targets should use data from ITU (STATs) or recognized sources. Targets should account for regional and developmental differences in general, world averages should be avoided. There is a need for the Strategic Plan targets and KPIs to reflect RBM principles in the sense that they should ultimately be impact driven, as opposed to output/action led. Certain agreed-upon activities cannot be implemented due to financial constraints. 7 www.itu.int

Trends in the ICT environment To prepare the Situational analysis that sets the scene for the new draft strategic and financial plans (2028-2031), research needs to be done to identify trends in the ICT environment. Guiding questions for discussion and further inputs: 1.How will the Pact for the Future and the Global Digital Compact (GDC) impact the fulfilment of ITU's mandate and work? 1. What themes and activities will be priorities for the ICT sector in the next 5-8 years? 2. In light of the continuous evolution and changes in the ICT field, and considering the Union s limited resources, should the current activities be reviewed, discontinued, merged, or new ones initiated? 3. Will there be new themes to add to ITU s mandate? 8 www.itu.int

Supporting information 9 www.itu.int

PP-Resolutions related to the SP Resolution 71 (Rev. Bucharest, 2022) on strategic plan for the Union for 2024-2027 Resolution 151 (Rev. Bucharest, 2022) on improvement of results-based management in ITU Resolution 191 (Rev. Bucharest, 2022) on strategy for the coordination of efforts among the three Sectors of the Union Resolution 200 (Rev. Bucharest, 2022) on Connect 2030 Agenda for global telecommunication/information and communication technology, including broadband, for sustainable development Decision 5 (Rev. Bucharest, 2022) on revenue and expenses for the Union for the period 2024-2027 CWG-SFP to review and suggest any additional PP-Resolution/Decision to be considered www.itu.int 10

ITU Reports Reports presented to Council 2024: Report on the implementation of the Strategic Plan and the activities of the Union (May 2023 - April 2024) in all 6 languages available here- ITU s Connect 2030 Agenda Report on the Implementation of the One ITU concept Report on Strengthening ITU s regional presence CWGs Oct 2024: ITU s contribution to the Summit of the Future (2024) including the link to the adopted Pact. CWG-SFP to review and suggest any additional report to be considered www.itu.int 11

Other reports Findings and recommendations from other Projects/Reports that can serve as an input to the CWG-SFP s work Examples: Executive Summary of ITU Culture and Skills Project (2021) Outcomes of the World Caf on revenue generation, reducing expenditures and balancing the draft financial plan (2022) Accelerating the implementation of the ITU Strategic Plan 2024-2027 (2023) Assess & Transform: Evaluating current state and developing an IT roadmap for ITU s service excellence and growth (E&Y, 2023) New UN-SWAP 3.0 (2024, under review) CWG-SFP to review and suggest any additional report to be considered. www.itu.int 12