Financial Systems Modernization Executive Sponsor Briefing
This briefing covers updates on the financial systems modernization project, including TAMUS and FAMIS project updates, annual financial report progress, Asysco update, and overall status. Key milestones, readiness activities, and go-live preparations are highlighted, showcasing progress and upcoming tasks.
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Presentation Transcript
Financial Systems Modernization Executive Sponsor Briefing June 27, 2022 Mark Schulz Deputy CIO
Agenda Financial Systems Modernization TAMUS Update oFAMIS Project Update oAnnual Financial Report (AFR) Project Update Asysco Update Questions/Discussion 2
Overall Status Continued progress on detailed plan for remaining work June 30 completion of all milestones is near completion Another round of User Acceptance Testing (UAT) planned for July, before year-end processing begins FAMIS response time (performance) work nearly complete New hardware installed and operating San Antonio Disaster Recovery (D/R) site complete
The Big Picture Readiness & Dress Rehearsals Application Ready Go Live June 30th 2022 November 2022 6
June 30th Milestone Big picture Performance / response time improving steadily and on track Data model changes completed and delivered Testing completed with good results Infrastructure in good shape Control-M and managed file transfer nearly ready for go-live Control-M work will continue on items needed after go-live Deloitte Security Assessment to be completed in July Final document to TAMUS this week for discussion
Application Ready Activities Percent Complete Task Name Status Finish Outstanding Defect and Gap Resolution 81% 9/30/22 Green Performance Testing and Updates 98% 6/30/22 Green Database Model Changes 100% 5/26/22 Green Job/Spool Management Tool 100% 5/26/22 Green Managed File Transfer (Go Anywhere) 94% 6/30/22 Green Green Control-M, WYLBUR, and JCL Changes 99% 6/30/22 8
Go-Live and Readiness - Activities Percent Complete Task Name Status Finish Infrastructure, D/R Site, and load balancing 100% 6/30/22 Green Security Assessment 70% 7/31/22 Green Control-M Conversion to Windows 20% 9/30/22 TBD Custom dev for complex WYLBUR Processing 25% 9/30/22 Green Technical Staff Training 75% 8/31/22 Green Not Started User Testing (UAT 5) 0% 7/31/22 9
Asysco/Anubex Performance Enhancements Percent Complete Root Cause Status Description RC-1 Redefines 100% Green RC-2 RC-3 RC-4 RC-5 Optimized Index Updates Optimize *Number Laserfiche Sweep (ESS) Optimize Child Table Updates 100% 100% 90% 75% Green Green Green Green RC-6 Denormalized Views (removed from scope) RC-7 RC-8 RC-9 Histogram Test.Like Support READ/Reposition 100% 100% 100% Green Green Green 10
Asysco/Anubex Performance Enhancements Percent Complete Root Cause Status Description RC-10 Job/Spool/API Optimize 100% Green RC-11 RC-12 RC-13 RC-17 RC-19 Spool Purge 90% 100% 100% 100% 100% Green Green Green Green Green Optimize EXAMINE/TRANSLATE ASCII Translation Routines DISPLAY/WRITE Optimization General Ledger File Split 11
Go-live Weekend Activities Go-live planned to initiate November 18, 2022 1. Mainframe data unload 2. Data Migration 3. Technical health checks 4. Controlled business health checks 5. Transaction updates (any necessary daily cycles) 6. Full business health check 7. Leadership team go / no-go decision 12
AFR / OneStream Project Update 13
Annual Financial Report Update Progress on AFR project with EGP and OneStream continues Some challenges still being resolved Go / No-go decision for 2022 AFR by July 15 Data load for FY 2021 complete, data validated, work on reports continues Requesting assessment from Black Diamond Advisory currently a sub- contractor 14
Asysco Status All performance enhancements have been delivered Overall system performance looks acceptable for cut-over Bi-Weekly deliveries will change to monthly deliveries from mid-July Workstream progress has been impressive. We are very close to completion as per plan Application functionality remains consistent and stable Our focus will move towards Go-Live readiness/implementation plans/dress rehearsals starting in July
Asysco Summary Performance is now acceptable Milestones have been met (or are very very close) The project teams have done a wonderful job so kudos to them all Project Team remains focused and positive
Acquisition Communication shared on Monday 20th June 2022 Asysco has been acquired by Avanade (Accenture/Microsoft owned) Good fit for Asysco and Avanade to improve our proposition and capabilities Project commitment and resource allocation remain unchanged Full support of Asysco and Avanade Leadership to deliver a successful project for TAMUS
