Historical Recording Practices Impact on Data Protection & Information Release
Explore the challenges of historical recording practices on data protection & information release, including obstacles with files, data protection issues complicating information release, ensuring accessibility of born digital records, and suggestions for current and future improvements in the recording process.
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Presentation Transcript
Historical recording practices and their impact on data protection and information release Imogen Watts Corporate & Digital Records Manager Gloucestershire County Council
Historical practices How many obstacles stem from the files themselves? Multiple siblings covered in the same file Inconsistencies over time and different social workers Duplication within files and across multiple volumes Outdated language Illegible or unclear handwriting
Data Protection issues How do these complicate releasing information? Conflict of retention criteria Third party information Inconsistencies across different organisations Potential for harm and distress Size of files and time taken to sift through information Risks of releasing unreadable information
Born digital records How can we ensure records are accessible to care leavers in the future? Agreed open format for export Proof of authenticity Intelligible form for people s eyes
Current and future improvements How can we make tomorrow better than yesterday? More open communication around information requests and release Guidance endorsed by ICO on more sensitive redacted Routine sharing as part of social care involvement Child centred recording
