IEEE 802 Executive Secretary Report February 2023 Telecon Updates
Stay informed with the latest updates from the IEEE 802 Executive Secretary's report on the February 2023 teleconference. Discover details on monthly IEEE 802 EC telecons, future venue contracts, and information on the July 2023 mixed-mode plenary session in Berlin.
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Executive Secretary Report for 2023 February Telecon Jon Rosdahl IEEE 802 Executive Secretary jrosdahl@ieee.org EEE 802 Version 2.0 Page 1 IEEE 802 February 07, 2023 Telecon
Notice Monthly IEEE 802 EC Telecons Previous Announcements of 802 EC Interim Telecon Tuesday 10 Jan 2023, 19:00-21:00 UTC (Cancelled) Tuesday 07 Feb 2023, 19:00-21:00 UTC Call Time: 2:00 PM - 4:00 PM Tuesday, (UTC-04:00) Eastern Time (US & Canada) Recurrence: Occurs Generally the first Tuesday of every month. From 7:00 PM to 9:00 PM, (UTC+00:00) Monrovia, Reykjavik time zone. Calls after March to be Scheduled during 2023 March IEEE 802 EC Closing Plenary meeting. EEE 802 IEEE 802 February 07, 2023 Telecon Version 2.0 Page 2
Future Venue Contract Status 2023 March 12-17 Hilton Atlanta, Atlanta, GA, United States (1 of 2 March 2020) 2023 July 9-14 Estrel Berlin, Berlin, Germany 2023 Nov 12-17 Hawaiian Village, Oahu, Hawaii, United States 2024 March 10-15 Hyatt Regency Denver at Colorado Convention Center, Denver, CO, (March 2021) 2024 July 14-19 Sheraton Le Centre Montreal, Montreal, Quebec, Canada (July 2020) 2024 Nov 10-15 Hyatt Regency Vancouver, Vancouver, Canada (Nov 2021) 2025 March 9-14 Hilton Atlanta, Atlanta, GA, United States (2 of 2 March 2020). 2025 July 13-18 Marriott Madrid Auditorium, Madrid, Spain (July 2021) 2025 Nov 9-24 Possible need for penalty 2026 March 8-13 - Hyatt Regency Chicago, Chicago, IL, United States (March 2024) 2026 July 13-18 Le Centre Sheraton Montreal, Montreal (July 2022 attrition offset) 2026 Nov 8-13 - Possible need for penalty 2027 March Hilton Atlanta, Atlanta, GA, United States ( offset potential shortfall 2023/2025) 2027 July 11-16 - Possible need for penalty 2027 Nov 14-19 Hawaiian Village, Oahu, Hawaii, United States https://mentor.ieee.org/802-ec/dcn/20/ec-20-0001-05-00EC-802-plenary-future-venue-contract- status.xlsx 802 EC Approved Contract is being Negotiated. EEE 802 IEEE 802 February 07, 2023 Telecon Version 2.0 Page 3
2023 July 802 Mixed-mode Plenary Berlin July 2023 IEEE 802 Plenary Session Original Contract Rate Feb 2023 Addendum Rate Potential Attrition costs possible Mixed Mode additional costs Lunch to be provided. Proposed Fees: 700/1000/1300 $147.96 $155.36 137.00 143.85 EEE 802 IEEE 802 February 07, 2023 Telecon Version 2.0 Page 4
2023 July Mixed-mode Plenary Fee Motion - Berlin Motion to approve fees/dates for 2023 July IEEE 802 Mixed Mode Plenary for either in person or remote attendance: $700 until Friday, May 26, 2023 $1000 through Friday, June 30, 2023 $1300 after Friday, June 30, 2023 Cancellation Policy: fully refundable until May 26, 2023 refundable with $150 cancellation fee after May 26 until June 30, 2023 non-refundable after June 30, 2023 Moved: Rosdahl 2nd: Zimmerman Results: Without objection Unanimous Consent. EEE 802 IEEE 802 February 07, 2023 Telecon Version 2.0 Page 5
Motion to Approve Exec Site Visit Site Visits are included in the SOW for the Meeting Planner and Network Service Providers, the IEEE 802 Executive Secretary is requesting approval to attend potential Site visit April/May. Move to approve Berlin Site Visit for IEEE 802 Executive Secretary not to exceed $5,000. Move: Rosdahl Second: Zimmerman Results: Without objection Unanimous Consent. EEE 802 IEEE 802 February 07, 2023 Telecon Version 2.0 Page 6
2024 Montreal Hosting IEC Deadline to indicate to Hotel by Feb 17th if we are going to include the ITU the 2 weeks prior. Costs vs Meeting Fees vs Hosting EEE 802 IEEE 802 February 07, 2023 Telecon Version 2.0 Page 7
Motion Passedlast November Approve negotiating hosting of ITU-T SG15 July 2024 Plenary Session adjacent to IEEE 802 plenary including the hosting of a joint workshop. Move: Jon Rosdahl 2nd: Glenn Parsons Results: No Objection Motion passes. EEE 802 IEEE 802 February 07, 2023 Telecon Version 2.0 Page 8
Straw Poll #1 Do you support hosting the ITU 2-week meeting July 2024 in Montreal, Canada? Expected Risks: $100k F&B minimum Attrition Rate: 80% of Room rate if complete cancellation on order of $300K Cost of AV/Internet on order of $200k if mtg is held. Expected Attendance: ~300 Results: 4Y 9N 0A EEE 802 IEEE 802 February 07, 2023 Telecon Version 2.0 Page 9
Straw Poll #2 Support hosting of ITU-T SG15 July 2026 Plenary Session adjacent to IEEE 802 plenary including the hosting of a joint workshop. Risks are inline with previous page Results: 11Y 2 N 0A EEE 802 IEEE 802 February 07, 2023 Telecon Version 2.0 Page 10
