IEEE 802 Wireless Interim Meeting Venue Manager Report 2022
Learn about the current and future venue plans for the IEEE 802 Wireless Interim Meetings in this detailed report by Jon Rosdahl from Qualcomm. Explore the status of venue locations and contract details for upcoming meetings.
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January 2022 doc.: IEEE 802.11-15-0xxxr0 IEEE 802WCSC Meeting Venue Manager Report 2022 Date: 2022-02-02 Authors: Name Jon Rosdahl Qualcomm Affiliations Address 10871 N 5750 W Highland, UT 84003 Phone +1-801-492-4023 Jrosdahl @ ieee . org email Technologies, Inc. Slide 1 Report Jon Rosdahl, Qualcomm doc: 802 EC-21/0303r1
January 2022 doc.: IEEE 802.11-15-0xxxr0 Abstract Current Status of 802 Wireless Interim Session venue plans as of February 2, 2022 as presented to the 2022 February IEEE 802 Wireless Chairs Telecon. Slide 2 Report Jon Rosdahl, Qualcomm doc: 802 EC-21/0303r1
January 2022 doc.: IEEE 802.11-15-0xxxr0 Future Venue Status Feb 2, 2022 2022-05 (8-13) Warsaw Go/No Go Feb 2, 2022 2022-09 (11-16) Waikoloa, HI 2023-01 (15-20) Baltimore, MD o 2023-05 (14-19 ) Hilton Orlando Lake Beuna Vista 2023-09 (10-15) Atlanta Buckhead, GA 2024-01 (14-19) Panama (Rebooked from 2022) 2024-05 open TBD Target Europe 2024-09 (8-13) Waikoloa, HI 2025-09 (14-19) Waikoloa, HI 2026-09 (13-18) Waikoloa, HI Meeting Planner is MTG Events for Starred Venues Face to Face Events for dots. Slide 3 Report Jon Rosdahl, Qualcomm doc: 802 EC-21/0303r1
doc.: IEEE 802.11-15-0xxxr0 Future 802 Plenary Venue Contract Status 2022 Mar 13-19 Electronic Plenary 2022 July 10-15 Sheraton Le Centre Montreal, Montreal, Quebec, Canada 2022 Nov 13-18 Marriott Marquis Queen s Park, Bangkok, Thailand (Nov 2020) 2023 March 12-17 Hilton Atlanta, Atlanta, GA, United States (1 of 2 March 2020) 2023 July 9-14 Estrel Berlin, Berlin, Germany 2023 Nov 12-17 Hawaiian Village, Oahu, Hawaii, United States 2024 March 10-15 Hyatt Regency Denver at Colorado Convention Center, Denver, CO, United States (March 2021) 2024 July 14-19 Sheraton Le Centre Montreal, Montreal, Quebec, Canada (July 2020) 2024 Nov 10-15 Hyatt Regency Vancouver in process. (Nov 2021) 2025 March 9-14 Hilton Atlanta, Atlanta, GA, United States (2 of 2 March 2020). 2025 July 13-18 Marriott Madrid Auditorium, Madrid, Spain (July 2021) 2025 Nov 9-24 -- Open https://mentor.ieee.org/802-ec/dcn/20/ec-20-0001-05-00EC-802-plenary-future-venue-contract-status.xlsx Report doc: 802 EC-21/0303r1
doc.: IEEE 802.11-15-0xxxr0 2022 January 802 Wireless Electronic Interim Date: January 14-27, 2022 Location: Electronic Mtg Planner: MTG Events Registration report (Jan 13) : 520 NOTE: Wireless Chairs Meeting on February 2, 2022, will have a Registration requirement and use MTG Events Tool. Jon Rosdahl, Qualcomm Slide 5 doc: 802 EC-21/0303r1 January 2022 Report
doc.: IEEE 802.11-15-0xxxr0 WCSC February Meeting Registration Registration page is the same as for the WCSC January meeting (https://touchpoint.eventsair.com/ieee-802-wireless-interim-session-jan-2022/wcsc02). Please click on the link to register. WCSC January Meeting Attendees If you have registered for the WCSC January meeting, please click on the above link, select the Sign in with your existing account tab and sign in with the same email and password used for WCSC January meeting. Once in the form, all key data should be pre-filled and all you have to do is select WCSC Feb Meeting under registration and Submit the form. New Registration Those that have not registered and attended the WCSC January meeting, please click on the link, create an account, log in and fill in the form registering for the February 802WCSC meeting. Based on the provided feedback, we will configure the Virtual Portal to better suit the needs of the meeting and will provide bit more information closer to the meeting. In the meantime, if you have missed the video overview of the Virtual Portal functionality, please click here to view the video. Should you have any questions or require any assistance, please don t hesitate to reach out. Best Regards Daniel Jon Rosdahl, Qualcomm Slide 6 doc: 802 EC-21/0303r1 January 2022 Report
doc.: IEEE 802.11-15-0xxxr0 2022 January Straw poll results Question #1 If the 2022 May 802 Wireless Interim Session is held in Warsaw Poland as an in-person only session, will you attend? YES NO 802.11 65 99 802.15 30 37 802.18 14 14 802.19 19 15 Minimum in person only Total: 128 165 Jon Rosdahl, Qualcomm Slide 7 doc: 802 EC-21/0303r1 February 2022 Report
doc.: IEEE 802.11-15-0xxxr0 2022 January Straw poll results Question #2: If the 2022 May 802 Wireless Interim Session is held in Warsaw Poland as a mixed-mode session, will you attend: 802.11 802.15 802.18 802.19: Totals: Attend In-person: 55 28 11 16 110 Attend Virtually (remotely): 107 37 14 15 173 Will not attend Interim 13 8 3 3 27 Jon Rosdahl, Qualcomm Slide 8 doc: 802 EC-21/0303r1 February 2022 Report
doc.: IEEE 802.11-15-0xxxr0 2025 Sept and 2026 Sept Interim One of the last set of Contracts that Bob worked on was to book the Hilton Waikoloa Village This action was approved during the March 2020 by 802WCSC The Hotel Contact reached out to find out the status. We are in negotiations to close the contracts. Sept 2021 Still working to execute the contract. Expected close before end of 2021. (delayed) Jon Rosdahl, Qualcomm Slide 9 doc: 802 EC-21/0303r1 January 2022 Report
doc.: IEEE 802.11-15-0xxxr0 Open Dates through 2026 as of Feb 2, 2022 May 2024 (Europe) Jan 2025 (Asia/NA) May 2025 (Asia/NA) Jan 2026 - (Europe/NA) May 2026 - (Europe/NA) Jon Rosdahl, Qualcomm Slide 10 doc: 802 EC-21/0303r1 February 2022 Report
doc.: IEEE 802.11-15-0xxxr0 Items to Consider for Future Sessions 1. Safety of Attendees 2. Travel authorizations from/to Countries 3. Travel authorizations from Companies 4. Number possible to attend 5. Social Distancing impacts on meeting space. Jon Rosdahl, Qualcomm Slide 11 doc: 802 EC-21/0303r1 January 2022 Report
doc.: IEEE 802.11-15-0xxxr0 Future Interim Meeting Fees IEEE 802 Plenary Session meeting fees are set by the IEEE 802 Executive Committee Currently it is set at $400/600/800. -- Meeting fees will need to increase to cover mixed mode expenses IEEE 802 Wireless Interim Session fees are set to balance actual costs to zero over 2 years. Expectations for May and Sept 2022 $850/$1,100/$1,350 in person (+$300 not in hotel) $950/$1450 Mixed Mode $400/600/800 Electronic Please note that the meeting fees above are similar to levels for pre-pandemic sessions. Ben Rolfe (BCA); Jon Rosdahl (Qualcomm) Slide 12 doc: 802 EC-21/0303r1 January 2022 Report
doc.: IEEE 802.11-15-0xxxr0 May 2022 Warsaw Interim Current Deposit on Account: ~USD$67,324.30 (paid 5-5-20) Minimum Room block plan 175 attendance Room Rate: PLN 620.00 =~USD$154 (Feb2) Jon Rosdahl, Qualcomm Slide 13 doc: 802 EC-21/0303r1 January 2022 Report
doc.: IEEE 802.11-15-0xxxr0 Conditions of entry into Poland At present, the external border in the direction of entry to Poland in accordance with the 3 section 2 of the Regulation of the Minister of the Interior and Administration of 13 March 2020 on the temporary suspension or restriction of border traffic at specific border crossing points may only be crossed by the defined categories of travellers: 13. foreigners travelling by aircraft within the meaning of Article 2 point 1 of the Act of 3 July 2002 - Aviation Law (Dz. U. of 2019, item. 1580 and 1495 as well as from 2020 pos. 284 and 1378) operating an international flight who: a) are nationals of: Georgia, Japan, Canada, New Zealand, the Kingdom of Thailand, the Republic of Korea, the Republic of Tunisia, the Commonwealth of Australia, Israel, United States of America, Republic of Turkey 20. citizens of the United Kingdom of Great Britain and Northern Ireland and their spouses and children, Persons who do not meet at least one of the above conditions do not currently have the right to enter the territory of the Republic of Poland. Other source, but links back to the Border Guard site https://www.gov.pl/web/coronavirus/outside-the-european-union-schengen-area-turkey Jon Rosdahl, Qualcomm Slide 14 doc: 802 EC-21/0303r1 January 2022 Report
doc.: IEEE 802.11-15-0xxxr0 Poland Travel Restrictions Return travel Returning to the United States from Poland COVID-19 testing requirements Test type Travelers returning from Poland must present a negative RT-PCR (NAAT) or Antigen (quick-test) test taken within 24 hours before departure to the United States. Details and exceptions Effective: December 6th, 2021: A COVID-19 negative test result taken within 1 day before departure must be presented to the airline before boarding your flight. This applies to ALL incoming air travelers, regardless of vaccination status or nationality. Jon Rosdahl, Qualcomm Slide 15 doc: 802 EC-21/0303r1 January 2022 Report
January 2022 doc.: IEEE 802.11-15-0xxxr0 References Slide 16 Report Jon Rosdahl, Qualcomm doc: 802 EC-21/0303r1
