Montana Office of Public Instruction Data Modernization Project Overview
Explore the Montana Office of Public Instruction's Data Modernization Project, including key areas like Student Management, Educator Management, Fiscal Management, and Digital Management. The project received $13.5 million in CARES and ARPA funding for modernization goals. Dive into the objective and current activities of the program, involving over 73 data collection systems at the OPI. Follow along with core activities such as IT vendor onboarding, business analysis, and system implementation services. Stay updated on the progress and enhancements in data modernization.
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Montana Office of Public Instruction Data Modernization Data Modernization Project Status & Overview Project Status & Overview Chris Sinrud, OPI CIO Chris Sinrud, OPI CIO Zam Alidina, Project Manager Zam Alidina, Project Manager Aug 2022
Data Modernization Overview 4 Main Areas 4 Main Areas Student Management Student Management (~$2.45 M) (~$2.45 M) Educator Management Educator Management (~$1.5 M ) (~$1.5 M ) Fiscal Management Fiscal Management (~$3 M) (~$3 M) Digital Management Digital Management (~$3 M) (~$3 M) $13.5 M CARES and ARPA funding $13.5 M CARES and ARPA funding appropriated to OPI by Montana appropriated to OPI by Montana legislature legislature Data Systems Modernization Goals Data Systems Modernization Goals Financial Considerations Financial Considerations Total Appropriations Total Appropriations - - $13,475,248.00 Reduce # of different data systems & processes Reduce # of different data systems & processes $13,475,248.00 House Bill 630 (ESSER II) House Bill 630 (ESSER II) $8.0M Obligated by $8.0M Obligated by September 30, 2023 Automate workflow, increase security and add to a Automate workflow, increase security and add to a better user experience better user experience September 30, 2023 House Bill 632 (ESSER III) House Bill 632 (ESSER III) $5.475M Obligated by $5.475M Obligated by September 30, 2024 Enhanced analytics enabling OPI and districts to Enhanced analytics enabling OPI and districts to make targeted decisions and identify risk before they make targeted decisions and identify risk before they become issues impacting students and educators become issues impacting students and educators September 30, 2024 1
Data Modernization Objective and Current Activities The data modernization program is a complex project with over 73 different The data modernization program is a complex project with over 73 different data collection systems at the OPI that are being inventoried and analyzed. data collection systems at the OPI that are being inventoried and analyzed. Current Activities Current Activities K-12 Data Task Force & Stakeholder Input Program Outcomes Program Outcomes Unduplicated data collection from the field OPI OPI Teacher Teacher Licensure Licensure Digital Infrastructure Digital Infrastructure Student(SIS) Student(SIS) Single Sign-On Modernization Project went live July 2022 over 30 systems in production RFP for Assessment of System needs Released Automation Infinite Campus Capabilities/ Integration of legacy systems Teach Montana System (TMT) went live June 01, 2022 User Simplification System ties Sustainability Analysis of a Data Lake Platform System and Snowflake Technology PowerSchool Discussions Project Plan and Direction Satisfaction Ongoing Improvement 3 2
Data Modernization Core Activities IT SI IT SI Vendor Vendor Start Start Data Data vendor vendor RFP RFP Data Data vendor vendor Start Start Start Start Business Business Analysis Analysis Survey Survey Analysis Analysis Business Business Analysis Analysis Tech Tech Analysis Analysis SI Vendor SI Vendor RFP RFP July 2022 Aug 2022 Oct 2022 Oct 2022 Feb 2023 Mar 2023 June 2023 July 2022 Onboarding data vendor & contract start. 3-month effort. Comprehensive business requirements & rules, including prioritization, review & sign-off by business stakeholders. Data vendor deliverables due adhering to SOW, Contract & OPI expectations for technical analysis. Assessment to be used in SI vendor RFP development Release of System implementation services RFP for OPI Data Modernization. Suggested RFP model includes RFP overall budget to include software license, managed services for implementation & year 1 maintenance support System implementation vendor commence services for June 30th, 2024, deliver of complete OPI data modernization solution Assess survey response to identify common & high priority requirements. Initial process for business requirements approach & strategy Identify and confirm core business stakeholder & manage expectations for business requirements sessions & meetings. Review & manage expectations with respect to session objectives Release data vendor RFP via procurement process. Deliverables Current State Inventory Assessment (Scoping) Future State Recommended Solution Current State Data Quality Assessment Future State Conceptual Solutions Design Current State Reporting Assessment Road Map and Cost Model for System Implementation 3 Current State Risk & Issues
Data Modernization Workstreams & 2-Yr Timeframe Activities 2022 2023 2024 M M J J J J A A S S O O N N D D J J F F M M A A M M J J J J A A S S O O N N D D 2024 2024 Survey Analysis Survey Analysis Biz Requirements Biz Requirements Data Vendor RFP Data Vendor RFP Data Vendor Data Vendor Selection Selection Data Vendor Data Vendor Analysis Analysis SI SI RFP RFP SI Vendor SI Vendor Selection Selection Implementation Implementation* * *Implementation timeline will continue until June 30, 2024 4
Data Systems Modernization Budget Snapshot Fiscal Year Fiscal Year FY2022 FY2022 FY2023 FY2023 FY2024 FY2024 Projected Spend Projected Spend Projected Spend Projected Spend Projected Spend Projected Spend ESSER Data Recruitment ESSER Data Recruitment $250K Systems Analysis Systems Analysis - - RFP RFP $250K DSM DSM System Integrator System Integrator - - RFP RFP $1mil Student Management Student Management $1.475mil $925K Educator Management Educator Management $500K $300K $200k Fiscal Fiscal Management Management $1.5mil $1.5mil Digital Infrastructure Digital Infrastructure Management Management $1.55mil $350K DSM Contractors DSM Contractors $692K $805K $195K 5
