Operational Update Meeting - February 19, 2020
Agenda includes January meeting recap, Human Resources updates, managing leave of absence, Workday configuration updates, and feedback discussion for future meetings. Updates on job aids, HR teams, and leave programs. Presented by Michael Villapando, Absence Management Coordinator.
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Presentation Transcript
Operational Update Meeting February 19, 2020
Agenda January meeting recap and survey results Human Resources General updates Tip, updates, & information - managing leave of absence Financial Services Workday configuration updates Enhancements to purchasing requisition business process
January Meeting Feedback What went well? What could we do differently? What topics would you suggest we cover at a future meeting? We would like to create UNLV specific Workday job aids and need your help to prioritize the work. Which Workday business processes should we focus on?
Updates from Human Resources
Updates Job Aid Pilot Team Volunteers Tentative first review date - Workday (JA) Training Module Job Aids in Progress Letter of Appointment - Salaried / Hourly Part-Time Instructor - Period Activity Pay Recruitment, Classification & Compensation Survey results - job aids to come New Position Description Questionnaire (PDQ): https://www.unlv.edu/hr/forms/alpha No Check Left Behind Continue to use NCLB email - Automatic email notification Terminations - Clarification HR Business Teams
Managing Leave of Absence Human Resources Benefits Office Leaves Request Program
Updates & Information History and transition of the leaves program Human Resources Leaves Office Family medical Bereavement Catastrophic Workday process for leave requests is under construction Updated process for requesting leave
Michael Villapando Absence Management Coordinator
Employees Role in Requesting FMLA Workday process for leave requests is under construction Three ways employees can request information about FMLA Walk-in Call FMLA packet on HR website - https://www.unlv.edu/hr/benefits/leave/fmla 15 day deadline for employee to submit medical documentation While on leave, the employee should not perform any work Employees are responsible for inputting their time off (sick time off, annual time off, etc.) into Workday while on leave Emergency situations Absence support and managers can help input time off All employees receive a designation notice A copy of the notice is sent to the manager, supervisor, business manager, HR business partner, and / or HR liaison
HRs role in the FMLA Process Manage and advise the FMLA process, including intermittent leave Official notification Employee(s) - courtesy reminder return to work Department - extensions, return to work with restrictions / no restrictions Review the types of FMLA Approve or deny leave
Supporting Managers and Supervisors in the FMLA Process Recognize an employee s possible need for time off under FMLA Notify HR as soon as possible Employee s return to work Fitness for duty form Reminders Always maintain confidentiality What to do when employee is on leave Intermittent leave All employees need to submit time off in Workday Manager / supervisor and absence support
Financial Impact Workday does not obligate payroll for employees on leave of absence (e.g. FMLA, intermittent FMLA, sabbatical, etc.) As a result, manager balance reports are inaccurate within departments with employees on leave Workers on Leave - PAY - CR (NSHE) report Employees with the absence support and manager security roles can run this report Contact your department business office to discuss financial impact
Wrap-up We need your assistance on who needs to be notified from your area regarding FMLA designation and notifications Business Managers HR Liaisons Administrative Assistants We are your partners in your employee s leave of absence Please use this current leave of absence process until the issue is fixed in Workday Direct employees to new website and absence manager for questions
Questions about FMLA Contact Michael Villapando Email: michael.villapando@unlv.edu Office: 702-895-1837 Location: Campus Services Building, Room 237, Human Resources Website: https://www.unlv.edu/hr/benefits/leave/fmla
Updates from Financial Services
Workday Financials Configuration Updates What s new? Routing of approvals for spend authorization (international travel) has been reconfigured Car allowance is pro-rated based on termination date What s being tested? Expense report re-notification to managers Validation to confirm budget hub initiation Allow financial administrative assistant security role holders to see credit card data sources Gain access to a new report that will help them to audit P-card transactions Workday site map
Enhancements to Create Requisition Business Process Twice a year, Workday releases major feature upgrades designed to increase functionality and enhance the user experience New features available on March 8 Deliver-to and ship-to addresses, and account worktags move to initiation Add cart notifications auto-dismiss Preview of lines in your cart Streamline checkout process
Initiating Create Requisition Deliver-to address Ship-to address Account worktags Default account worktags
Enhanced Shopping Experience Preview shopping cart Added to cart notification
Current Check-out Experience
Streamlined Check-out Experience
Reminders Next Meeting Date: Wednesday, March 18 Location: Student Union 208B and 208C Time: 9 a.m. 10:30 a.m. Visit the Headlines from Business Affairs website to download a comprehensive copy of this PowerPoint presentation Complete a short survey to let us know how we can improve Send questions and suggestions to headlines@unlv.edu
