Project Management Updates and Reports

STP UPDATE 4/17/19 STP UPDATE 4/17/19 EILEEN VAUGHAN EILEEN VAUGHAN

Topics Topics 1. Sponsored Projects 2. Scored Route Review 3. Project Costs 4. Secondary Improvement Type 5. Data Verification 6. Priority Plans 7. Formulas, Schedule, Reports 8. Key Dates

1. Sponsored Projects 1. Sponsored Projects 1,181 Projects pmtoolbox.kytc.ky.gov/DistScore.html

2. Scored Routes 2. Scored Routes Review 4/18 Review 4/18 4/26 4/26 Scored Route Type Should be drawn. Not scored Project Type Any project with a new alignment: i.e. ( New Route, New Interchange, Relocation or Reconstruction ) Impacted Proposed All other types Existing Only certain routes drawn in CHAF are scored in SHIFT

Scored Routes Scored Routes - - Report Report Confirm the routes that should be scored Update any information on CHAF as necessary

3. Project Costs 3. Project Costs Districts to Update Districts to Update Update costs and scheduled years by 5/17 Six Year Plan costs / years updated in Clearview CHAF only cost / years updated in CHAF

Project Cost Project Cost - - Six Year Plan Projects Six Year Plan Projects 2018 Highway Plan Projects estimates have been updated Estimates / years for projects from previous plans need to be updated Sponsorship Report indicates if a project is in the 2018 Highway Plan or not

Project Cost Project Cost - - CHAF Only Projects CHAF Only Projects Proposed years on the estimate page need to be filled in CHAF Otherwise, a default year of 2026 will be used for cost escalation Escalated costs from CHAF will be used in scoring

Project Costs Project Costs Reports Reports Sponsorship report is an initial guide when updating costs. A more detailed cost report is forthcoming

Project Costs Project Costs Scoring and Scheduling Scoring and Scheduling SHIFT: R, U, C phases summed across the project family i.e. all item # s attached to a CHAF Draft Plan: Individual project costs and schedules for all phases will be used to schedule projects.

4. SECONDARY IMPROVEMENT TYPE 4. SECONDARY IMPROVEMENT TYPE Indicate if the project also has a bike-ped improvement The costs for these improvements must be included in the cost estimates Safety Benefit Factor (SBF) of 10 will be added in the Benefit / Cost formula

5. Data Verification 4/29 5. Data Verification 4/29 5/17 SHIFT data for scored routes distributed on 4/29 5/17 Files: CHAF Data Bridge Data Intersection Data Highway Plan Project Update description, type of work Purpose is to confirm data used for scoring

Data Verification Data Verification

6. Priority Plans 6. Priority Plans Draft prioritization plans should include what criteria will be used to select priority projects as well as involvement and feedback opportunities concerning the public. Draft Plans due on 5/7 Final Plans due on 8/21 Contact Steve Ross

7. Formulas, Schedule, Reports 7. Formulas, Schedule, Reports pmtoolbox.kytc.ky.gov/DistScore.html pmtoolbox.kytc.ky.gov/AddScore.html pmtoolbox.kytc.ky.gov/MPOScore.html

8. Key Dates 8. Key Dates 4/18 - 4/26 Review scored routes on sponsored projects 4/8 - 5/17 Update Project Costs and Scheduled Year (Districts only) 4/8 - 5/17 Secondary Improvement Type added where appropriate 4/29 5/17 Data verification 5/7 Send Draft Priority Plan to Steve Ross 5/27 5/31 Final Data Verification 6/3- 6/24 SHIFT Scoring/Statewide Prioritization 6/24 Regional Scores Released