Re-Opening Guidance for Community and Employment Support Programs
This document provides guidance on reopening community and employment support programs, covering topics such as social distancing, group size recommendations, personal protective equipment, screening procedures, and telehealth options. It emphasizes the importance of safety measures and outlines steps for a smooth transition back to providing essential services.
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Presentation Transcript
OADS OFFICE HOURS: RE-OPENING GUIDANCE FOR COMMUNITY AND EMPLOYMENT SUPPORT PROGRAMS 6/5/20 2:00 3:00 PM
Welcome and Introductions Overview of Guidance Document Provider Assurance Process and Form Risk/Benefit Other Service Options PCP Process Question and Answer AGENDA 2
Nomore than 50 individuals (including staff) attending/present at the same time in a center-based program Social distancing - at least 6 feet between people for health and safety. Suggested best practice: Break up the attendees into groups of 10 (individuals and staff) to receive services in the setting with the following: Separate bathrooms to be used for each distinct group. GROUP SIZE GUIDANCE Separate entrances/exits to be used for each distinct group. Separate assigned staff for each distinct group. No common use of kitchens, break rooms, or conference rooms. Each room/area should have full walls to the ceiling and doors that can be closed. 3
Screening and Documentation Personal Protective Equipment/Face Coverings (PPE) Hand Hygiene Visitor Policy Cleaning and Disinfecting COVID-19 Exposure or Positive Result ADDITIONAL IMPORTANT GUIDELINES 4
What does it mean? Settings Submission of completed form Receipt and confirmation Services start date PROVIDER ASSURANCE FORM 5
COVID-19 RISK BENEFIT GUIDE What is it For? How to use it? The Questions and Scoring Maine Department of Health and Human Services 6
Telehealth Meet/provide supports in alternative locations, i.e., person s home, a hotel, or shelter Hybrid approach OTHER OPTIONS FOR COMMUNITY SUPPORT 7
Telehealth Meet/provide supports in alternative locations, i.e., Career Center, business, home Hybrid approach OTHER OPTIONS FOR WORK SUPPORT AND CAREER PLANNING 8
Support the individual/ their guardian (if applicable)s personal decision (weigh Risks vs. Benefits) to return to in person services during COVID-19. If it is believed there are more benefits, and the individual wants to return, the Case Manager will indicate this by attaching a note to the Person Centered Plan outlining: CASE MANAGER S ROLE AND PCP PROCESS 1) Date the individual will resume in person services, 2) Description of the return plan (i.e. will attend in person services on M/T, services via telehealth TH/F), 3) Hours of in person service/ hours of service via telehealth 4) Individual/guardian consent to the plan. 9
Additional Consideration (Unmet Need): If an individual s Planning Team has determined the continued closure of services represents an unmet need, the Case Manager will update (aka reversion ) the PCP to capture the unmet need and outline an interim plan. CASE MANAGER S ROLE AND PCP PROCESS If a PCP has been updated updated to reflect an unmet need due to COVID-19 service/program closures: Within 30 days of the member resuming services, the service provider/s shall: 1) Meet with the member/guardian to complete Services and Supports Planning, and 2) Update the PCP to capture the new Description of Service and Goals . 10
PCP Monitoring: aka Program Visits during COVID-19: Ensures that the Person Centered Plan (PCP) is effectively implemented and adequately addresses the needs of the individual. Telehealth is permissible. CASE MANAGER S ROLE AND PCP PROCESS Case Managers may request to visit a center-based program following strict health safety protocols, (including being screened for COVID-19 symptoms).However, a no visitor policy is permitted during COVID-19. Monitoring Telehealth Services- members have the right to be informed of who will be present, and agree to the participation. If a member does not consent, monitoring services in accordance with the PCP can be done through contact with the member and/or guardian (if applicable), and contact with the member s family, providers, and others. 11
Link to Re-opening Guidance document Link to Risk/Benefit Guidance Link to Person Centered Planning Guidance and FAQ Non-Emergency Transportation (NET) COVID-19 Member Guidance: Here Our Office of Aging and Disability Services web page is updated regularly with numerous COVDI-19 related resources. ADDITIONAL RESOURCES 12
QUESTIONS? OADS@Maine.gov subject line: COVID-19 13
