Virtual AGM for Condo Industry Experts
"Join leading industry experts in the virtual AGM on May 27, 2020, to discuss important topics such as audit, e-meeting, COVID-19 updates, and e-voting. Learn about the challenges and benefits of virtual meetings and the adoption of new by-laws. Stay informed with insightful discussions from top experts in the field."
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Presentation Transcript
CONDO-VIRUS (EPISODE 11) YOUR FIRST VIRTUAL AGM May 27, 2020 LEADING INDUSTRY EXPERTS
YOUR EXPERTS Speakers Brian Antman (Auditor) Sean Cornish Rod Escayola (Lawyer) Katherine Gow (Manager) Scarlett Guy Graeme MacPherson (Lawyer) Denise Lash (Lawyer) David Plotkin (Lawyer) Jason Reid (Fire & Emergency Management) Firm Adams Miles LLP Apollo Property Management Gowling WLG ACMO Minute Takers Gowling WLG CAI / Lash Condo Law Gowling WLG Lash Condo Law 2CondoAdviser.ca
WARNING: Kids do not try this at home Shortfalls of self-serve virtual meeting platforms: Lack of proper authentication Reduced control over who gets to vote Privacy issues Reduced transparency . Record keeping challenges IT security CondoAdviser.ca
Gowling GowlingLandings Towers Landings Towers AGM 2020 Call to order Confirmation of notices/quorum Approval of Minutes Audit / appointment of Auditor Covid-19 Update E-meeting / E-voting by-law Election Q&A Condo Corp. # 007 May 27, 2020 CONDOADVISER.CA
AUDIT CondoAdviser.ca
COVID-19 UPDATE Window washing. Landscaping. Interior maintenance/repairs of common elements. Unit renos. Benches/gazebos/patios. BBQ season (private and communal). Social events. Realtors visit of amenities. CondoAdviser.ca
E-MEETING AND E-VOTING BY-LAW Why are we adopting this by-law? It will allow for: Remote meetings Electronic voting Safeguards for owners: Real-time owner participation (hand raising; polling, live Q&A) Reliable identification and registration of owners Validation of owners voting; Electronic report Confidentiality of votes Proper record keeping CondoAdviser.ca
ELECTION CondoAdviser.ca
POST-MORTEM CondoAdviser.ca
PITFALLS OF SELF-VIRTUAL AGMs Notice of meeting Registration Proxies Quorum Scrutineers 10CondoAdviser.ca
PITFALLS OF SELF-VIRTUAL AGMs Chairing Auditor/Appointment Candidates Motions Voting 11CondoAdviser.ca
PITFALLS OF SELF-VIRTUAL AGMs Open Q&A Minute taking Record keeping 12CondoAdviser.ca
ZOOM WEBINAR VS MEETINGS (DAVID) WEBINAR MEETING More control by host (Chair) - Limited visibility - More control over mics /camera Less control by host (Chair) - Everyone is visible to everyone - Need to control mics /camera Raising of hands not visible by attendees Raising of hands, reactions, yes/no visible by all Q&A, Polling, Chat available No Q&A. Yes Chat and Polling. No breakout rooms Breakout rooms (e.g. for scrutineers) Less transparency / more privacy More transparency / less privacy Better reports generated Need to impose registration requirements for good reports 13CondoAdviser.ca
NEXT WEBINAR Next tentative webinar : Wednesday, June 3 @ 5pm Info will posted on CondoAdviser.ca You will need to register again. 14CondoAdviser.ca
SEE YOU NEXT WEEK ! WEDNESDAY, JUNE 3 AT 5PM LEADING INDUSTRY EXPERTS
QUESTIONS? 17CondoAdviser.ca
KATHERINE GOW ACMO kgow@Crossbridgecs.com +1 416 510-8700 @KGowCondo ROD ESCAYOLA Gowling WLG Rod.escayola@gowlingwlg.com +1 416 862-5787 ext. 58684 @EscayoLaw GRAEME MACPHERSON Gowling WLG DAVID PLOTKIN Gowling WLG Graeme.Macpherson@gowlingWLG.com +1 416 862-5787 ext. 50051 @GraemeMacphers4 David.plotkin@gowlingWLG.com +1 416 862-5787 ext. 50238 gowlingwlg.com Gowling WLG (Canada) LLP is a member of Gowling WLG, an international law firm which consists of independent and autonomous entities providing services around the world. Our structure is explained in more detail at gowlingwlg.com/legal gowlingwlg.com/legal
JASON REID National Life Safety Group Rod.escayola@gowlingwlg.com +1 416-770-8005 DENISE LASH Lash Condo Law dlash@lashcondolaw.com +1 416 214-4130 @LashCondoLaw JOSH MILGROM Lash Condo Law SEAN CORNISH Apollo Management Property jmilgrom@lashcondolaw.com +1 416-214-4133 sean@apollomgt.com 613-225-7969 ext. 260 gowlingwlg.com Gowling WLG (Canada) LLP is a member of Gowling WLG, an international law firm which consists of independent and autonomous entities providing services around the world. Our structure is explained in more detail at gowlingwlg.com/legal gowlingwlg.com/legal
JUSTIN TUDOR Keller Engineers jtudor@kellerengineering.com +1 613-224-1594 gowlingwlg.com Gowling WLG (Canada) LLP is a member of Gowling WLG, an international law firm which consists of independent and autonomous entities providing services around the world. Our structure is explained in more detail at gowlingwlg.com/legal gowlingwlg.com/legal
