Enrollment Process and Matriculation Guidelines for Schools
Establish procedures for student enrollment, transfer records, and matriculation from elementary to middle school. Ensure accurate student information and follow guidelines for incoming students. Avoid unnecessary transfers within the district.
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REF-6646 2016-2017 NEXT YEAR ENROLLMENT FOR ALL STUDENTS All transfer record entries completed by All transfer record entries completed by Wednesday, April 13, 2016 Wednesday, April 13, 2016 All schools will need to enter transfer records for students who All schools will need to enter transfer records for students who live in Optional Area and/or students who participate in: live in Optional Area and/or students who participate in: Schools for Advanced Studies Open Enrollment Permits with Transportation Public School Choice CORE Waiver Public School Matriculate Choice Other Transported Students Special Education-please work with middle school receiving student due to placement change
MATRICULATING ELEMENTARY STUDENTS TO MIDDLE SCHOOL Establish a process to verify and clean up addresses for leaving students (5 Establish a process to verify and clean up addresses for leaving students (5th thor 6 6th thgraders) graders) or Use the letter or create a letter on your school letterhead and attach Use the letter or create a letter on your school letterhead and attach Matriculation Matriculation- -Withdrawal/Transfer Form and send out with date of return Withdrawal/Transfer Form and send out with date of return Update information in MISIS for all students when form returned Update information in MISIS for all students when form returned Create transfer record only for those students who participate in previously stated Create transfer record only for those students who participate in previously stated programs programs Do not provide a Student Transfer Form for students who are transferring within Do not provide a Student Transfer Form for students who are transferring within LAUSD (just ensure address is correct) NYE 2 will run nightly until June 30th LAUSD (just ensure address is correct) NYE 2 will run nightly until June 30th Students on Permits Students on Permits- -follow procedure in reference guide follow procedure in reference guide
SECONDARY SCHOOLS MS encouraged to have matriculation meetings with elementary MS encouraged to have matriculation meetings with elementary schools schools HS encouraged to have matriculation meetings with middle HS encouraged to have matriculation meetings with middle schools schools After the MISIS Next Year Enrollment process has run, schools can After the MISIS Next Year Enrollment process has run, schools can view student information for incoming students view student information for incoming students Please, do not send parents back to a feeder school for a Student Please, do not send parents back to a feeder school for a Student Transfer Form. Schools can call the schools to clarify an issue or Transfer Form. Schools can call the schools to clarify an issue or create a transfer record if need be. create a transfer record if need be. Zones of Choice HS will see incoming students by mid Zones of Choice HS will see incoming students by mid- -April April
MISIS REPORTS, JOB AIDS & USER GUIDES Student Resident Schools Report Student Resident Schools Report Next Year Enrollment Error Report Next Year Enrollment Error Report- -run after NYE 2 is run. This report will provide a list of students who could not be process by the NYE process and provide a list of students who could not be process by the NYE process and the reason why student not processed. the reason why student not processed. Enrollment & Transfer Records 2016 User Guide Enrollment & Transfer Records 2016 User Guide- -all schools provide criteria to identify students needing a transfer record for NYE and provide criteria to identify students needing a transfer record for NYE and steps to process the task steps to process the task Elementary School Rollover Elementary School Rollover- -Process available end of April/first of May. MISIS Process available end of April/first of May. MISIS developing a guide to assist you with process and the new dual language developing a guide to assist you with process and the new dual language schools. schools. run after NYE 2 is run. This report will all schools- -guide will guide will rfitz1@lausd.net rfitz1@lausd.net Rebecca Fitzpatrick, Counseling Coordinator Rebecca Fitzpatrick, Counseling Coordinator
